JULY, 2007 URBAN RENEWAL MEETING MINUTES:
JULY 12, 2007
1. CALL TO ORDER AND ROLL CALL: Chair Woodruff called the
meeting to order at 3:20 p.m. Chair Woodruff and Board Members Kelly, Hanes,
Welch, Campbell and Cutter answered the roll. A quorum was present.
2. DISCUSSION/ACTION ITEM: Ms. Leonard explained that the
sole topic for the emergency meeting was to make a decision regarding the bid
award for the Downtown Revitalization Project. She reported that on June 28 the
bids had been opened for the project. The lowest bid was about $800,000 over the
engineer’s estimate for the whole project. ODOT had to analyze the areas in
which the bid was over, to determine if it was in the traffic enhancement
portion, the lighting, or the paving. They had called this morning with the
preliminary numbers, indicating that the project appeared to be approximately
$357,000 over on the City’s portion, with the remaining overage on ODOT’s
portion. ODOT needed to know if the City was capable of coming up with the
additional funding before they could proceed with the bid award. Ms. Leonard had
contacted the Traffic Enhancement grant person, but no additional monies were
available. She reminded the Agency that they had already previously located an
additional $300,000 to add to the original grant amount of $1.3 M, and the
commission had also made a decision to increase the original grants by 30%, so
the City was essentially getting almost $2M in "free" money for the project. Ms.
Leonard explained that the Agency did have monies which could be reallocated,
specifically from the Norwood/Starr realignment project and the Old Town I & I
project. The City’s General Fund Contingency could also contribute $100,000. Ms.
Leonard noted that a portion of the I & I project could be completed with
capital improvement monies from the Sewer fund, and the golf course development
had engaged in some discussion about completing the realignment project in
exchange for the use of Urban Renewal II monies to put in public pathways to the
school and other areas. Following discussion, Member Welch moved to give
authority to the City Manager to use the funds from the Starr/Norwood
realignment ($212,000) and as much of the Old Town I & I
monies as necessary to complete the project. Member Cutter seconded, and
the motion carried unanimously on a voice vote.
3. ADJOURNMENT: At 3:45 p.m., there being no further business
to come before the Agency, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport Urban Renewal Agency this 13th day of
September, 2007.
SIGNED by the Chair this 13th day of September, 2007.
Susan Woodruff, Chair