JANUARY, 2003 URBAN RENEWAL AGENCY MINUTES:

1. CALL TO ORDER AND ROLL CALL: In the absence of a Chair, Mr. Welch called the meeting to order at 5:26 p.m. Members Welch, Abbott, Church and Woodruff answered the roll. Members Beckstead, Eder and Peterson were absent. A quorum was present.
2. ELECT BOARD CHAIR: Member Abbott moved to nominate Member Welch to the position. Member Church seconded, and the motion carried unanimously on a voice vote. Consensus of the Board was to elect a Vice-Chair at the next meeting, when more members might be present.
3. CITIZEN COMMENTS AND CONCERNS: None.
4. AGENCY MEMBER COMMENTS AND CONCERNS: Member Church expressed a concern regarding the lack of citizen attendance at the meetings.
5. MINUTES: The Agency considered the minutes from the November 7, 2002 meeting. Member Woodruff moved to approve the minutes as presented. Member Abbott seconded, and the motion carried unanimously on a voice vote.
6. FINANCIAL STATEMENT: Ms. Leonard asked if the Board wanted to combine the discussion with the pending and completed projects discussion. There was no objection.
7. DISCUSSION/ACTION ITEMS:
A. Discussion ensued regarding the current projects and allocations. Ms. Leonard noted that the $500,000 balance included the contingency of $319,000. The amount of debt service was not shown on the report, but the revenues received from the Urban Renewal area will mostly go to serve that, so there won’t be a lot of additional money coming in. Ms. Leonard stated that they did not expect a shortfall or deficit. The Agency was receiving payments on the property sale. In reviewing the proposed projects, Ms. Leonard explained that the figures for the Arrow Waterline, Broadway sidewalks, Highway 34 sidewalks and Waterline Improvements were fairly firm. The Highway 34 sidewalks replaces the North Red Ditch improvements on the original pending project list, as the environmentalists had objected to that portion of the project. The Downtown Revitalization figure included an increased estimate for available monies, as the City will be applying for up to $1M in funding. The matching requirement was actually 10.27%, so Ms. Leonard suggested the Agency consider setting aside those funds. Discussion ensued regarding the allocations for sidewalk sharing and sidewalk and parking improvements. Ms. Leonard noted that the Arrow Waterline will happen before the overlay, and there was a possibility that project could also be used as match for the grant monies. Member Church suggested that any additional monies come from the sidewalk sharing program. Ms. Leonard noted that with Mr. McClintock’s time and the additional work the City will probably be close to $200,000 in match already. Chair Welch asked if the unused monies in sidewalks and parking would be available for leverage for additional grants, and Ms. Leonard confirmed that this could happen by action of the Urban Renewal Agency Board. Following further discussion, Member Church moved to terminate the sidewalk sharing program on April 1, 2003. Member Woodruff seconded. Staff will put together a press release to warn of the pending termination. The motion carried unanimously on a voice vote. Member Church asked if the Agency wished to set those monies aside, and Ms. Leonard noted that any unused monies would revert to available cash at the end of the time frame, and could then be used for the revitalization project.
B. Attorney Bill: Member Abbott moved to approve payment of the attorney bill. Chair Welch seconded, and the motion carried unanimously on a voice vote.
C. Consideration of Signatory Resolution: Member Woodruff moved to approve Resolution 03-01. Member Abbott seconded, and the motion carried unanimously on a voice vote.
D. Consideration of Resolution Supporting City Application for Traffic Enhancement Grant Funding: Ms. Leonard noted that the City Council had previously passed a similar resolution, now the Urban Renewal Agency was identifying the source of matching monies for the grant application as well as supporting the City’s application. Member Church moved to approve Resolution No. 03-02. Member Abbott seconded, and the motion carried unanimously on a voice vote.
E. Other Issues: None.
8. ADJOURNMENT: At 5:55 p.m., there being no further business to come before the Board, Member Abbott moved to adjourn. Member Woodruff seconded, and the motion carried unanimously on a voice vote.

Respectfully submitted,
Reda A. Quinlan
City Clerk

APPROVED by the Waldport Urban Renewal Agency this 5th day of June, 2003.

SIGNED by the Chair this 5th day of June, 2003.

Herman Welch, Chair