MARCH, 2002 URBAN RENEWAL AGENCY MEETING MINUTES:

MARCH 26, 2002

1.    CALL TO ORDER AND ROLL CALL: Chair Moore called the meeting to order at 6:00 p.m. Chair Moore and Members Abbott, Peterson, Woodruff, Welch and Church answered the roll. A quorum was present.
2.    CITIZEN COMMENTS AND CONCERNS: Bruce Thompson, owner of Olde Tyme Fountain and Deli, asked the Agency about using the old Waldport Motel site for events during Beachcomber's Days. He noted that, although the event is three days long, the parking lots at the Post Office and Washington Federal Bank were only available for one day. They would therefore like to have the "lot" for all three days in order to stage the various events. He also noted that this would take place only if the property had not sold during the intervening time. In response to a query, Mr. Thompson confirmed that they had liability insurance in conjunction with the Chamber. Member Church moved to approve the request, Member Welch seconded, and the motion carried unanimously on a voice vote.
    Annie Watson, President of Chamber, asked for the possible use of the lot for the Great Garage Sale, (May 11). She also asked if the Chamber could use the lot again from June to September in cooperation with any other agreed-upon items. They would have an open-air market on Wednesdays again this year, which would be a mix of a farmers market and craft market. Member Welch moved to approve the use for the Great Garage Sale and open air market from June to September. The motion was seconded, and carried unanimously on a voice vote.
3.    AGENCY COMMENTS: None.
4.    MINUTES: The Agency considered the minutes from the January 17 and January 31, 2002 meetings. Member Welch moved to approve the minutes as presented, Member Peterson seconded, and the motion carried unanimously on a voice vote.
5.    FINANCIAL STATEMENT: No questions.
6.    APPROVAL OF BILLS: The Agency considered the bills from the City of Waldport and the attorney. Member Church moved to approve payment of the bills, Member Peterson seconded. The motion carried unanimously on a voice vote.
7.    OLD BUSINESS: None.
8.    NEW BUSINESS:
    A.    Acceptance of Resignation from Economic Development Committee (Carol Ann Milligan): The Agency acknowledged receipt of the resignation. No motion was needed.
    B.    Economic Development Committee Discussion: Mr. Thompson addressed the Agency, and read a prepared statement. Chair Moore asked that a copy of the statement be sent to the Agency for them to consider. Member Abbott noted a concern that there is a focus which is broader than the boundaries and financial resources of the Agency, and moved to make direction and jurisdiction of the Committee the responsibility of the Council, rather than the Urban Renewal Agency. Member Welch seconded, noting that the Council will be the group or legal entity that will be obtaining the grants for furthering the projects of the committee. Member Abbott explained that the reasoning behind this suggestion was that the Council has jurisdiction over the whole city, rather than a small area. Member Church suggested a joint jurisdiction, as the Urban Renewal Agency does still have some funds available. Discussion ensued. Member Woodruff noted that they could still use the same funding sources, whether it was under the jurisdiction of the City or the Agency. Chair Moore noted that he would be for the idea, since the Council rules stated that a committee ceases to exist when it has completed its project. He indicated that he hoped that Mr. Thompson's letter would be sent to the City Council so that it can issue a formal mission statement for the committee, with a defined goal. The motion carried unanimously on a voice vote. The issue would be referred to the City Council.
    C.    Public Works Proposed Work Schedule: The Agency reviewed the proposed work schedule. Chair Moore stated that Broadway sidewalks have never been approved by the Agency. Mr. McClintock noted that some monies had been set aside for sidewalks in Old Town, but it is unknown how many property owners would be interested in putting in sidewalks. It was noted that the Red Ditch culvert and sidewalk project, would probably not be ready for bid until next year. ODOT was anticipating paving Highway 34 up to milepost 1.6. They will be culverting and filling Red Ditch, but no sidewalks or paving was included. There was money available, the City will keep applying. If the funding is not obtained through this process, Chair Moore proposed the funding should come out of Urban Renewal to complete the project. In regards to Starr Street sidewalks and parking, it was noted that the City had applied for a RIB grant for the sidewalks, and the project would be completed this summer. Chair Moore noted that if the public parking lot behind the bakery gets heavy tourist use, the City may want to look at 2-hour parking limits. Member Woodruff asked what needed to be done for the Broadway sidewalks. Chair Moore said Mr. McClintock should come back with cost estimates. Ms. Woodruff suggested 10' sidewalks with trees as a streetscape, to be put on at least one side of Broadway. Consensus was to budget the project, then if it was not done, it could be carried over into the next year.
    D.    Other issues: None.
10.    ADJOURNMENT: At 6:30 p.m., there being no further business to come before the Agency, Member Peterson moved to adjourn. Member Welch seconded, and the motion carried unanimously on a voice vote.

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1.    CALL TO ORDER AND ROLL CALL: The meeting was called to order at 2:00 p.m. Members Church, Welch, Moore, Peterson, Woodruff, Abbott, Beckstead, and Campbell answered the roll. Member Tryon arrived at 2:30 p.m. Members Bregenzer and Howell were absent. A quorum was present.
2.    SELECTION OF BUDGET COMMITTEE CHAIR: Mr. Church moved to appoint Mr. Moore. Mr. Welch seconded. There were no further nominations. The motion then carried unanimously on a voice vote.
3.    PUBLIC HEARING: Waldport Urban Renewal Agency Budget for Fiscal Year 2002-2003: Chair Moore opened the public hearing. There were no comments. Chair Moore closed the public hearing and opened deliberations.
    Chair Moore moved to approve the budget as presented. Ms. Woodruff seconded, and the motion carried unanimously on a voice vote. Discussion ensued regarding the allocation for Internal Cost Recovery, and the reserve requirement. Ms. Leonard noted that the revenues were decreased due to the retirement of the transfer station and opting not to levy the special option tax. Mr. Beckstead asked about the allocation for paving of the Patterson lot, and whether this was an item that was open to discussion. Chair Moore explained that this was part of the agreement for leasing the lot, and suggested bringing the issue up at the next Urban Renewal Agency meeting for discussion. Mr. Church asked about the shared cost program for sidewalks, wondering if there was a time limit in place, Mr. Moore suggested that this be a topic of discussion at the next Urban Renewal Agency meeting as well. Discussion ensued regarding the Arrow Street waterline. Mr. McClintock noted that this was to move the Highway 101 waterline back to Strawberry Street. The lines were already stubbed in to accomplish the project, and little excavation would be necessary. Discussion ensued regarding sidewalks, the costs for the basic sidewalks versus the "streetscape" version, and whether easements were in place. Chair Moore explained the role of the Agency in setting policy, and the role of the Budget Committee in allocating the funds. Mr. Abbott also noted that part of the problem was they were looking at a one-year segment of a multi-year plan. Further discussion ensued. Mr. Beckstead asked if the interest could be renegotiated on the debt, and Ms. Lawson explained that the cost of doing it might outweigh the benefit, although the issue could certainly be explored.
    Chair Moore noted that no amendments had been made, and moved to approve the proposed budget and recommend its adoption to the Waldport Urban Renewal Agency. Mr. Welch seconded, and the motion carried unanimously on a voice vote. Chair Moore then moved that the Waldport Urban Renewal Budget Committee approve taxes for the 2002-2003 fiscal year at the 100% amount from Division of Taxes and no special levy amount within the urban renewal authority. Mr. Welch seconded, and the motion carried unanimously on a voice vote.
4.    ADJOURNMENT: At 2:45 p.m., there being no further business to come before the Committee, the meeting was adjourned.

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