AUGUST, 2002 URBAN RENEWAL AGENCY MEETING MINUTES:

1.    ROLL CALL: Chair Moore called the meeting to order at 10:00 a.m. Chair Moore and Members Woodruff, Peterson and Welch answered the roll. Members Abbott, Beckstead and Church were absent. A quorum was present.
2.    CITIZEN COMMENTS AND CONCERNS: None.
3.    AGENCY MEMBER COMMENTS AND CONCERNS: None.
4.    MINUTES: The Agency considered the minutes from the July 24, 2002 meeting. Mr. Welch moved to approve the minutes as presented, Mr. Peterson seconded, and the motion carried unanimously on a voice vote.
5.    FINANCIAL STATEMENT: None.
6.    EXECUTIVE SESSION: At 10:01 a.m. the Agency recessed into Executive Session, pursuant to ORS 192.660(1)(e): To conduct deliberations with persons designated by the governing body to negotiate real property transactions.
7.    ACTIONS, IF ANY, FROM EXECUTIVE SESSION: At 10:28 a.m. the Agency returned to open session. Ms. Leonard indicated that the Agency had previously given her authority to negotiate counter-offers, which has been done. They now have acceptance of the counter-offer which was for both tax lots 6400 and 6700, at a price of $190,000. The contract will be carried for no more than five years. Regarding the ODOT approval for access, it was suggested that the buyers meet with ODOT and review the specifics of the plan project. Mr. Peterson moved to go forward with the buyer's acceptance of the counter offer based on the terms of the payments and that the conceptual plans as presented be carried forth. Mr. Welch seconded, and the motion carried unanimously on a voice vote.
8.    DISCUSSION/ACTION ITEMS:
    Ms. Leonard noted that, in anticipation of a favorable response to the counter-offer on the old motel property, staff had prepared a resolution for the Agency to consider if they wished. Mr. Welch moved to approve Resolution 02-05. Mr. Peterson seconded, and the motion carried unanimously on a voice vote.
    Chair Moore noted the condition of the sidewalk in front of the old Middle School on Spring Street, and asked the Agency if they wished to consider the possibility of tearing out the old sidewalk and putting in a new one in conjunction with the rest of the sidewalk project. Discussion ensued. Mr. Welch moved to authorize the Public Works Director to get bids on the installation of the sidewalk and if under $10,000 to go forward with the project. Mr. Peterson seconded. The motion carried unanimously on a voice vote.
    Chair Moore indicated that the flat roof in the back of the Library was leaking, and they had gotten one bid for around $8,000 to fix it. He felt that this was excessive. Noting that the Friends of the Library have about $12,000 in their budget, Chair Moore suggested that the Agency consider splitting the cost of the project. Following a brief discussion, the Agency determined that this was not an emergency and they could discuss it further at a later date.
9.    ADJOURNMENT: At 10:45 a.m., there being no further business to come before the Agency, the meeting was adjourned.

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