1.    ROLL CALL: Chair Moore called the Urban Renewal Agency meeting to order at 5:30 p.m. Chair Moore and Members Woodruff, Welch and Church answered the roll. Members Abbott and Peterson were absent. A quorum was present.
2.    CITIZEN CONCERNS AND COMMENTS: None.
3.    AGENCY MEMBERS CONCERNS AND COMMENTS: None.
4.    MINUTES: Member Woodruff moved to approve the minutes from the November 14th meeting as presented. Member Welch seconded, and the motion carried unanimously on a voice vote.
5.    FINANCIAL STATEMENT: Chair Moore noted that he had heard from the Finance Officer that there may be more money available than had been anticipated at the time of the report. A revised report would be distributed to the members early next week. Chair Moore reviewed the projects remaining on the "to-do" list.
6.    URA Plan Projects vs Costs: Chair Moore noted that the Finance Officer was preparing a spreadsheet to show the completed projects and their costs.
    Chair Moore asked the Agency's permission to move up the sidewalk issue on the agenda in order to accommodate the citizens present. There were no objections.
    Chair Moore reviewed the previous decision of the Agency to contribute $7.50 per linear foot, and noted that forms for reimbursement were available. Member Welch moved to approve the form as presented, Member Woodruff seconded, and the motion carried unanimously.
    Jerry Raveling, Keith Boesley and Frank Gibbs were present to address the Agency. They expressed concern regarding the fact that their sidewalk was 9' wide, which matched up with the existing sidewalks to the north and south, and the cost of removing the old sidewalk had resulted in a cost of $30 per linear foot. Member Welch asked if it were appropriate for Mr. McClintock to look at the situation and report back to the agency. Mr. McClintock noted that the cost for the Willow Street sidewalk was $15 per linear foot, for a 5' sidewalk where none had previously existed. The citizens pointed out that on Mill Street, all the existing sidewalks were 9' wide. Chair Moore asked the Agency if they wished to reconsider the decision. Discussion ensued. Member Woodruff moved that in situations where the existing sidewalks were 9' wide, the reimbursement be set at $13.50 per linear foot. Member Welch seconded. The motion carried unanimously.
7.    Urban Renewal Plan Revision: Member Welch noted that he and Member Woodruff were working on a rough draft of a proposed revision, and that the Transportation Study would play a major role in the revisions. The City was not anticipating receipt of that study until at least August of 2002. Mr. Dowsett noted that in conversation with the consultants, it would probably be at least September. Member Woodruff noted that the process for the plan update would be interactive, with opportunity given for conceptualizing. Member Church asked if this process could be done in a workshop setting, where all the members could be involved in the process, including members of the Economic Development Committee. Further discussion ensued. Member Welch noted that one major factor would be whether ODOT would consider a major amendment to the downtown traffic flow by reducing the current four-lane highway to a two-lane highway with a center turn lane. Chair Moore strongly suggested that the Agency members refer to the ORS's in regards to what can be done with Urban Renewal.
8.    Patterson Parking Lot: Chair Moore noted that at the previous meeting, the Agency unanimously appointed him to negotiate with Ms. Patterson in regards to the parking lot. He had met with Ms. Patterson and had worked out an agreement with her for the use of that property. Member Welch moved to send the document to Mr. Hammersley for review. Member Woodruff seconded. Member Church noted that he did not feel that leasing any property for public parking was a good idea, and suggested that the Agency wait until the Transportation Plan was received. He advocated removing the fence from the Waldport Motel Property and utilizing that for parking, rather than paying for paving and leasing another piece of property. Following a brief discussion, the motion carried, with Chair Moore and Members Woodruff and Welch voting "Aye", and Member Church voting "Nay".
9.    North Red Ditch: Chair Moore noted that Member Welch had addressed this issue in a brief update of the ODOT grant monies. The original estimate was $402,000 and was now at $965,000 because of the necessity for underlayment on Highway 34. It was to come before the Transportation Board in January.
10.    Sidewalks in Old Town: Previously addressed.
11.    Committee Reports: Chair Moore noted that Mr. Cerbone's report was not available for review. Chair Moore asked that Member Welch give an update on the conversation with Mr. Leverton, the real estate property broker. Mr. Leverton indicated that he was willing to come and meet with the Agency in regards to their desire for the property, the anticipated cost for two visits would be about $6,000. They could discuss whether he would also sell the property as well, although he was not averse to having the property sold as long as his costs were covered. He did not work on a commission basis, but on time and expenses. Member Woodruff noted that he had used the Port as a reference, so she checked with Ms. Rivers and received a good report in regards to his work for them. Member Church asked if any local realtors had been contacted in regards to what they could do. Mr. Dowsett noted that two responses had been received in regards to the recent RFP. Chair Moore stated that he had also talked with a couple of other realtors, who were not interested. Member Welch moved to engage Gene Leverton on a time and expense basis to work with the Agency, and to list the property with Emerald Coast and place a sign on the property. The cost for Mr. Leverton is not to exceed $6000 without Agency permission. Member Woodruff seconded. The motion carried, with Chair Moore and Members Woodruff and Welch voting "Aye", Member Church voting "Nay". Member Woodruff moved to exclude Dan Smith and Gene Leverton from the Emerald Coast agreement. Member Welch seconded, and the motion carried unanimously on a voice vote.
12. Adjournment: At 6:23 p.m., there being no further business to come before the Agency, Member Woodruff moved to adjourn. Member Welch seconded, and the motion carried unanimously on a voice vote.

Respectfully submitted,
Reda A. Quinlan
City Clerk

APPROVED by the Waldport Urban Renewal Agency this 17th day of January, 2002.
SIGNED by the Chair this 18th day of January, 2002.

Gene Moore, Chair

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1.    ROLL CALL: At 10:01 a.m., Chair Moore called the meeting to order. Chair Moore and Members Peterson, Abbott, Woodruff, Welch and Church answered the roll. A quorum was present. Also present were City Administrators Dowsett and Leonard, City Accountant Lawson, Public Works Director McClintock and City Clerk Quinlan.
2.    FINANCIAL PLANNING/BUDGET DISCUSSION:
    A.    Waldport Motel Site: Chair Moore noted that there was little discussion necessary on this point, as the real estate broker had been contacted and would be meeting with the Agency in the near future, and the property would also be listed with Emerald Coast Realty at a 7% commission.
    B.    Future Project Discussion: Chair Moore reviewed a memo which delineated the proposed projects for the upcoming year, including rerouting the Highway 101 waterline down Strawberry Street; paving South Red Ditch; culverting North Red Ditch. Member Welch noted that he had indicated a match of $50,000 for the original project for North Red Ditch, and was hopeful that this would suffice even though the ODOT allocation was twice as much as originally estimated. In response to a query from Member Church, Member Welch indicated that he did not believe that sidewalks were included in the grant. Mr. Cerbone was going to apply for a RIB grant to put a sidewalk along the South Red Ditch improvement, so there was a possibility that the monies set aside for that project could be put back into the coffers for another project. In discussion of Old Town sidewalks, Mr. Dowsett noted that Broadway was part of the 804 trail, and there was a possibility that there might be some monies available for improvement of that street. Patterson Parking Lot had been approved, at a cost of approximately $8,000. The Library restrooms would probably not be done this year, as Mr. McClintock noted that they were still anticipating responses from the plumbers. Mr. McClintock would look at repairing the steps at the Library. Member Woodruff clarified that Keady Wayside was the responsibility of the City, as it had been deeded to the City, so repair of the steps would need to be done by Public Works. City Accountant Lawson noted that the Agency had been notified that they would be getting about $18,000 less in tax revenues than anticipated, due to Pioneer Telephone retiring a $1M relay station. Discussion ensued regarding the motel property and how much money was available in Urban Renewal for projects. In rounding off the asset of the Waldport Motel, a figure of $300,000 would be used as a tax appraisal value. Member Woodruff asked that there be some sort of clarification of anticipated revenue vs actual revenue, such as hoped-for grants or donations. Mr. Dowsett suggested that they might consider leaving the line item out and doing a supplemental budget if unanticipated revenues did come in. Discussion ensued. Ms. Lawson and Ms. Leonard indicated that they would work on proposed language to clarify this in the budget document, either by description, justification, or omission. In response to a query from Ms. Lawson, Mr. McClintock noted that the sidewalks on Spring Street were not included in the anticipated SCA Grant. Discussion ensued. It was noted that Spring Street and Broadway sidewalks could be added into the budget at budget time.
    C.    Downtown Revitalization: ODDA has given the City a preliminary report, and the city will receive a completed transportation report by next August. Discussion ensued regarding the report. Member Church suggested adding $2500 in budget discussions to go along with the Chamber's grant for a RARE student.
    D.    Proposed Budget Schedule and Priorities: Chair Moore suggested moving the meeting to January 17, 2002. Consensus was favorable.
    Mr. Dowsett noted that Mr. McClintock may ask for temporary workers in the upcoming budget, depending on anticipated projects.
    E.    Other Financial Planning/Budget/WURA Matters: Discussion ensued regarding expansion of the urban renewal area vs creating a new district. Mr. Dowsett noted that the City could look at creating a new district which would include 25% of the total city area, as opposed to expanding the current urban renewal area. Considerations might include the McKinley Marina area or Ranger Station.
    Consensus of the Agency was to have their next meeting at 5:30 p.m. on January 17, 2002.
3.    ADJOURNMENT: AT 10:50 a.m., there being no further business to come before the Agency, Member Woodruff moved to adjourn. Member Welch seconded, and the motion carried unanimously on a voice vote.