JANUARY, 2000 URBAN RENEWAL AGENCY MINUTES:
1.
CALL TO ORDER AND
ROLL CALL: Chair Moore called the meeting to order at 5:30 p.m.
Chair Moore and Members Church, Peterson, Lehmann, MacGregor, and Welch
answered the roll. Member Searcey was absent.
A quorum was present.
2. CITIZEN'S
COMMENTS AND CONCERNS: None.
3. COMMITTEE
COMMENTS AND CONCERNS: Member Peterson expressed a concern regarding whether the
parking lot of City Hall could be included in the Urban Renewal area, as the
City Hall was part of it, but the parking lot was not. Discussion ensued
regarding the process of adding property to the Urban Renewal area, and the
percentage of total area which could be included.
Consensus of the Committee was not to pursue any revision to the
boundaries at this time. Member
MacGregor read the recommendations for parking improvements in the Urban
Renewal Plan, and cited the reasons for forming the district to begin with,
expressing a concern that the infrastructure improvements are going to take
all of the monies. He also
expressed a concern that citizen participation in the process was curtailed by
the fact that the City Council was the Urban Renewal Board.
4. MINUTES:
Member Welch moved to approve the minutes from the Nov. 16, 1999
meeting as presented, Member Peterson seconded, and the motion carried
unanimously on a voice vote.
5. BILLS:
Member Lehmann moved to approve the engineer's bills as
presented, Member Welch seconded, and the motion carried
unanimously on a voice vote. Member
Lehmann moved to approve the City of Waldport's invoices, Member Welch seconded.
Member Welch asked if the hours had been submitted for the televising
of the lines. Mr. McClintock
indicated that the project has not yet been completed.
The motion to approve the invoices then carried unanimously on a
voice vote.
6. FINANCIAL
REPORT & CASH BALANCES: Chair
Moore noted that the cash balance as of the end of December was $1,151,587.00,
although there were still some outstanding invoices.
A brief discussion ensued regarding the amount of monies still
available for projects.
7. STORM
WATER MASTER PLAN: Chair Moore
noted that copies of the plan had been submitted to the members for their
review. It was noted that if all
recommendations were implemented, the cost of the plan would be 1.9M.
Member Welch suggested that a starting point might be to clean out the
existing system. Mr. McClintock
indicated that the Public Works crew could be utilized to perform that work,
as it is normally a maintenance issue. Discussion
ensued regarding the current condition of the storm water system, the extent
of participation by the City and the Urban Renewal Agency, and which portions
of the plan could be implemented for the least amount of money.
Member Lehmann moved to adopt the Storm Water Master Plan,
Member Welch seconded, and following a brief discussion, the motion carried
unanimously on a voice vote. Consensus
of the Agency was to have Mr. McClintock look at the areas of immediate need
and incorporate the projected figures into the budget process.
8. STORM
WATER LID: Member MacGregor moved
to reject the proposal. Member
Peterson seconded. Member
MacGregor clarified that the motion was to not recommend the adoption of the
plan to the Council. Discussion
ensued. Mr. MacGregor noted that he had a conflict of interest in the
fact that he had property inside the area, and asked for a determination from
the Agency regarding whether he could participate. Member Welch moved to allow Mr. MacGregor to
participate in the discussion and the voting.
Member Peterson seconded, and the motion carried, with
Members Church, Peterson, Moore and Welch voting "Aye", Member
Lehmann voting "Nay". The
motion to not present the proposal to the Council then carried
unanimously on a voice vote.
9. NEW PROJECTS,
PLANNING FOR YEAR 2000: Discussion
ensued regarding the projects for future calendar years.
Mr. McClintock noted that the Cedar Street overlay will be addressed
with Road District #3 funds, so the Agency eliminated it from the projects. Chair Moore suggested that W-8 be eliminated, since the Port
had completed their improvements in that area, and the project would require
the tearing up of the area. New-1:
Mr. Stonecypher noted that this project should be completed with
cooperation and monies from ODOT, and Red Ditch was now capable of handling
the runoff. SD- 3:
Mr. Stonecypher noted that this project was not a high priority, as the
Norwood diversion should be completed first.
Member Lehmann moved to complete the Norwood drainage project,
culvert and fill South Red Ditch, and put in sidewalks along Starr St.
Member Welch seconded. Discussion
ensued. Member Lehmann amended
her motion to add that ODOT had to do the outfall. The amendment was not seconded.
Following further discussion, the main motion failed unanimously
on a voice vote. W-4:
Spring St. Sidewalks: Mr.
McClintock noted that some water and sewer improvements would need to be
accomplished prior to putting in the sidewalks.
Culvert and Fill North Red Ditch:
Member Lehmann moved to culvert and pave north Red Ditch and put
in the parking and sidewalk, in connection with Tri-Agg, ODOT, and the School
District and the City. Member
Welch seconded, and the motion carried unanimously on a voice
vote. In regards to sidewalk
improvements, Member MacGregor noted that he had been under the impression
that the above-ground improvements would be addressed in the present year, but
it appeared that there were a lot more underground improvements which needed
to be addressed first. Discussion ensued. Member
Welch moved to construct a sidewalk, including curbs and gutters, from
Verbina to John Street for a cost not to exceed $5,000, Member Lehmann seconded.
Following a brief discussion, the motion carried unanimously on
a voice vote.
10. BUDGET:
Member Lehmann moved to continue the contract with the City for
$1,000 plus the cost of living. Member
Welch seconded, and the motion carried unanimously on a voice
vote.
11. ENGINEER'S
CONTRACT: Member Lehmann moved
to continue the Urban Renewal Engineer's contract with Dyer Partnership for
another year at the same terms. Member
Welch seconded, and the motion carried unanimously on a voice
vote.
12. ADJOURNMENT:
At 7:40 p.m., there being no further
business to come before the Agency, Member Peterson moved to
adjourn, Member Church seconded, and the motion carried
unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Agency this
8th day of February, 2000.
SIGNED by the Chair this 8th day of February, 2000.
Gene Moore, Chair