JANUARY, 2011 PLANNING COMMISSION MINUTES
JANUARY 25, 2011
1. CALL TO ORDER AND ROLL CALL: In the
absence of Chair Perry, Vice-Chair Power called the meeting to order at 2:00
p.m. City Recorder Quinlan administered the oath of office to Kim Andrew, who then
took her chair. Vice-Chair Power and Commissioners Woodruff, Andrew and Smolen
answered the roll. Commissioners Perry, Maré and Russell were absent. A quorum
was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Smolen noted her ongoing
concern with the invasion of scotch broom. She also mentioned that there were
vehicles being parked on the bus parking lot near the old middle school.
Commissioner Power asked about the recent article regarding Code Compliance
Officer Kittel and the fact that he has now taken on code enforcement for yet
another community. Staff assured her that he will continue to work for Waldport
on Fridays. Mr. Lewis will forward the concerns regarding the scotch broom and
the vehicles to Mr. Kittel. Commissioner Power also stated that she was
concerned regarding the number of absences of commissioners, as she felt it
inhibited the discussions when all members were not present to give their views.
4. MINUTES: The Commission considered the minutes from the December 7, 2010
meeting. Commissioner Smolen moved to approve the minutes as presented.
Commissioner Andrew seconded and the motion carried unanimously.
5. CORRESPONDENCE: None.
6. PUBLIC HEARINGS: None.
7. DISCUSSION/ACTION ITEMS:
A. Planning Report: Mr. Lewis reviewed the public hearing
process for the tower facilities and geologic hazards code amendments,
indicating that the tower facilities is through the initial public hearing and
has been forwarded on to the City Council. The public hearing on the geologic
hazards has not yet taken place. In regard to the recent annexation request, Mr.
Lewis noted that the new owner of the Bayshore Inn had asked to be annexed. A
brief discussion ensued regarding zoning. Mr. Lewis explained that the City’s
Urban Growth Boundary will need to be adjusted before City zoning will apply to
the property. Once that occurs, the property will be designated as C-1. The
applicants are hoping to eventually hook up to the City’s sewer system, and Mr.
Lewis noted that this would be at their expense. Commissioner Smolen expressed
concern regarding the potential impact of lighting in conjunction with further
development of the property. Hopefully there will be some design review. Mr.
Lewis then updated the Commission on the Yaquina John Point Land Use and
Transportation Study, noting that the scope of services for the project is
almost completed.
B. Potential Development Code Amendments - Landscaping and
Underground Utility Requirements in Commercial and Industrial Zones: Mr. Lewis
reviewed the proposed language he had provided. Commissioner Smolen asked if
these requirements would apply to planned developments and Mr. Lewis responded
that there are requirements in the Planned Development process in the Code.
Discussion ensued regarding maintenance of existing vegetation and maintenance
of clear vision areas. Mr. Lewis will work on clarifying that language in the
revisions.
C. Other Issues: Mr. Lewis asked if the Commission would
consider changing the date of the meetings, as it currently conflicts with his
contracted duties in Yachats. If the meetings were changed to a Monday, which is
a contracted day for Waldport, he wouldn’t have to split his time during the
week of the meeting. Following a brief discussion, consensus of the
members present was to schedule the meetings for Monday, with the next meeting
occurring on February 28 at 2:00 p.m. If there are conflicts for other
Commission members, this may be further adjusted.
8. ADJOURNMENT: At 3:00 p.m., there being no further business to come before the
Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Recorder
APPROVED by the Planning Commission this 28th day of March,
2011.
SIGNED by the Chair this 28th day of March, 2011.
Dave Perry, Commission Chair