JUNE, 2007 PLANNING COMMISSION MINUTES
JUNE 12, 2007
1. CALL TO ORDER AND ROLL CALL: Chair Balen called the
meeting to order at 6:30 p.m. Chair Balen and Commissioners Perry, Milligan,
Power, and Maré answered the roll. Commissioner Meatzie arrived at 6:53 p.m.
Commissioner Streeter was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Milligan asked about progress
on the mercantile building. Staff noted the recent amendment to the code to help
address the situation, though the status of the building was unknown at the
present time. Commissioner Maré asked about non-conforming uses, and Mr. Lewis
confirmed that non-conforming uses are permissible, but if the use is
discontinued for a period of one year, the non-conforming status expires. Chair
Balen asked that staff ascertain the current terms of the Commissioners, and
noted that, according to the Code, a Commissioner with three consecutive
absences without excuse is presumed to be in nonperformance of duty, and the
position could be declared vacant by the City Council. He asked that a letter be
drafted to Mr. Streeter to determine his intent with regard to his position.
Chair Balen then asked the Commission to consider appointing a new chair, as he
felt he had served long enough. Commission Milligan moved to nominate
Commissioner Perry as Chair, effective as of the July 24, 2007 meeting.
Commissioner Power seconded, and the motion carried unanimously on
a voice vote. Commissioner Milligan moved to appoint Commissioner Power
as Vice-Chair. Commissioner Perry seconded, and the motion carried
unanimously on a voice vote.
4. MINUTES: The Commission considered the minutes from the April 24, 2007
meeting. Commissioner Maré moved to approve the minutes as presented.
Commissioner Power seconded, and the motion carried unanimously on
a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING:
A. Case File 1-CU-PC-07: (Continued from the April 24, 2007
meeting): Mr. Lewis reviewed the additional information submitted, noting that
the applicant had provided clarification of the use of the building, and had
submitted a detailed building permit. Mr. Lewis indicated that, if the Planning
Commission wished to approve the application, there were two conditions of
approval suggested. Chair Balen asked if the clear vision standards needed to be
added, and Commissioner Milligan noted that the submitted
plans already showed compliance with that requirement. Commissioner Power asked
if sewer was present to the property, Mr. Lewis indicated that the current sewer
system ends at the school property. Mr. Olsen was present to address the
Commission if they had any concerns. He stated his plan was eventually to use it
as a general workshop as well as storage, as he was a remodeling contractor, but
the main purpose would be storage of vehicles and equipment. Commissioner Maré
asked what a change of use would entail, and Mr. Lewis responded that a change
of use would be required to come back before the Planning Commission for
approval.
There being no further testimony, Chair Balen closed the
public hearing and opened the Planning Commission meeting for deliberations.
Commissioner Milligan called for the question, and moved to approve the
application with the conditions as contained in the staff report. Commissioner
Meatzie seconded, and the motion carried
unanimously on a voice vote. Commissioner Power
B. Case File 1-ZC-PC-07: Postponed to the July 24th,
2007 meeting.
7. DISCUSSION/ACTION ITEMS:
A. Planning Report: Mr. Lewis reviewed his report. He noted
that the agenda for the July 24 meeting would be full, with the postponed zone
application, the possibility of a hearing for Phase 1 of the "Naples" project,
and the public hearing for the development code amendments. Mr. Lewis noted that
the phasing had changed a bit on the "Naples" project, as the first submission
was for 35 single-family residential homes off of Green Drive. They were
anticipating another "phase" in a few months for additional residences, and then
in a few more months they were hoping to submit for the commercial development.
They have contracted with the Nicklaus golf course architect for the design of
the golf course. Chair Balen asked about the weigh station and Mr. Lewis
responded that he had heard that a site has been selected somewhere between here
and Seal Rock, though he has not seen any paperwork yet. Commissioner Meatzie
noted they were also negotiating with Southwest Lincoln Water District with
regard to relocation of their water tank. Mr. Lewis provided a brief update on
the LUBA appeal, noting that the developer’s attorney has submitted a response
and the developer is hopeful that the appeal will be withdrawn.
B. Other Issues: Chair Balen noted that the checklists had
been included in the packet and wondered if they were currently being used. Mr.
Lewis responded affirmatively, indicating he has consistently used the first one
and then drafted the second to be used solely for the Downtown District
applications. A brief discussion ensued regarding the parking restrictions, and
Mr. Lewis agreed that enforcement could be an issue, basically the City had to
rely on the business owners to enforce the requirements.
The Commission as a whole expressed appreciation to Mr. Balen
for his service as Commission Chair.
Commissioner Power asked about recommendations from the
Commission that are included in CC&R’s, wondering what happens if the CC&R’s are
amended or dispensed with. Mr. Lewis noted that the Planning Commission should
make such recommendations a condition of approval, which is separate from CC&R’s
and remains with the property.
8. ADJOURNMENT: At 7:30 p.m., there being no further business
to come before the Commission, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Planning Commission this 24th day of July, 2007.
SIGNED by the Chair this 24th day of July, 2007.
Jan Power, Vice-Chair