JULY, 2004 PLANNING COMMISSION MINUTES
JULY 27, 2004
1. CALL TO ORDER AND ROLL CALL: Chair Balen called the meeting to order at 6:30
p.m. Chair Balen and Commissioners Perry, Meatzie, Milligan, Cutter and Cvar
answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS: Commissioner Meatzie announced that he has
been selected as Chair of the Southwest Lincoln County Water District.
Chair Balen noted that the Planning Commission currently does not have a Vice
Chair and recommended the Commission appoint a Vice Chair. There was consensus
from the Commission to appoint a Vice Chair. Commissioners Milligan and Perry
were nominated. Commissioner Milligan respectfully declined and there was
Commission consensus to appoint Commissioner Perry as Vice Chair. Commissioner
Perry accepted the Vice Chair position.
4. CONSIDERATION OF MINUTES: The Commission considered the minutes from the
April 27 meeting. Commissioner Cvar recommended a revision to the minutes, page
3, paragraph 1, 2nd sentence. Commissioner Cutter moved to approve the April 27,
2004 minutes as presented with one revision - page 3, paragraph 1, 2nd sentence
to read "The majority of the Commission also felt that the ........."
Commissioner Perry seconded, and the motion carried on a voice vote.
The Commission considered the minutes from the May 25, 2004 meeting.
Commissioner Cutter moved to approve the minutes as presented. Commissioner Cvar
seconded, and the motion carried on a voice vote.
The Commission considered the minutes from the June 22, 2004 meeting.
Commissioner Cutter moved to approve the minutes as presented. Commissioner Cvar
seconded, and the motion carried on a voice vote.
5. CORRESPONDENCE: Commissioner Balen noted a letter he received from Lane
Shetterly, Director of the Oregon Department of Land Conservation and
Development, thanking Commissioner Balen for meeting with him on June 16, 2004.
6. PUBLIC HEARING: The Public Hearing for Care File #1-C-PC-04 was opened by
Chair Balen. Chair Balen called for abstentions, ex parte contact, and conflicts
of interest. Commissioner Cvar indicated that he had spoken with two members of
the Ocean Hills Homeowner's Association regarding their concerns about lighting
and showing them a site plan. He did not feel that the conversation had affected
his judgment in this case.
Commissioner Milligan requested that the material for the sanitary sewer pump
station building should be aesthetically pleasing. John McClintock, Waldport
Public Works Director, provided information regarding the location and size of
the proposed sanitary sewer pump station. Chair Balen expressed concern that the
Commission did not know what the building will look like and it would be helpful
to have engineering drawings, i.e. topographic plot plan and building
elevations. Chair Balen noted that the building needs to be compatible with the
surroundings. Commissioner Cutter noted that the application needs to provide
additional information and that the City's application needs to be as complete
as other applications submitted to the Commission.
Dan Lowe, Board of Directors of the Ocean Hills Homeowners Association, provided
testimony stating that the main concern of the Homeowners Association relates
back to the original pump station and that electrical components, i.e. for
lighting, need to be considered.
Following deliberation, Commissioner Cutter moved to continue the public hearing
until the August 24, 2004 Planning Commission meeting and request the applicant
to provide additional information, i.e., at minimum, a topographic site plan and
building elevation(s). Commissioner Perry seconded, and the motion carried on a
voice vote.
7. (ADDITIONAL) CITIZEN COMMENTS AND CONCERNS: Cory Comstock stated concerns
about public safety on Waldport Heights Drive, noting that the additional
development in this area was creating an increasingly unsafe condition on this
narrow winding road.
8. DISCUSSION ITEMS:
A. Planning Report: Mr. Lewis reviewed the Planner's report. Commissioner Perry
noted an abandoned vehicle on Delores Lane. Chair Balen revisited sign issues at
the seafood deli at the south end of downtown on Highway 101 and noted an
illegal sign for the Back East Antique store in the Highway 101 right-of-way.
B. Other Issues: Chair Balen stated that special Commission meetings need to be
scheduled to continue review of the proposed Downtown Zoning District.
Commissioner Cutter state he believes the Downtown District should include all
commercial zoned areas. Chair Balen noted that Old Town and other commercial
areas had a different character than the Highway 101 commercial corridor, and
that separate studies and standards would apply to those other commercial areas.
Commissioner Milligan expressed displeasure with the ‘no left turn' allowed on
eastbound Hwy. 34 at Mill Street. Chair Balen recommended, and the Commission
concurred, that an additional special Planning Commission meeting needs to be
conducted over the next few months to complete review of the draft Downtown
Zoning District ordinance. At the August 24, 2004 meeting, the Commission will
schedule a special Planning Commission meeting to be held in September.
9. ADJOURNMENT: At (approximately) 8:00 p.m., there being no further business to
come before the Commission, Commissioner Meatzie moved to adjourn. Commissioner
Cutter seconded, and the motion carried unanimously on a voice vote.
Respectfully submitted (as amended),
Reda A. Quinlan
City Clerk
APPROVED by the Planning Commission this 24th day of August, 2004.
SIGNED by the Chair this 24th day of August, 2004.
Samuel Balen, Chair