MAY, 2000 PLANNING COMMISSION MINUTES:
MAY
23, 2000
1. ROLL CALL: Chair Balen
called the meeting to order at 6:30 p.m.
Chair Balen and Commissioners Uhl, Woodruff, Streeter and Milligan
answered the roll. Commissioner
Hauser was absent. A quorum was
present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COMMISSION COMMENTS AND CONCERNS:
None.
4. MINUTES: The Commission
considered the minutes from the April 18 and April 26, 2000 meetings.
Commissioner Milligan moved to approve the minutes as presented,
Commissioner Streeter seconded,
and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE:
A. Response from John Boyer re Post Office Landscaping:
Chair Balen noted that this letter was in response to a written request
from the City Planner to clean up the landscaping.
Discussion ensued. Consensus
of the Commission was to draft a letter to Mr. Boyer, stating that he must
comply with the request, suggest that he contract with a local landscaper and
come up with an acceptable plan and maintenance schedule, and requesting a
response from him by the 20th of June. B.
Copy of Letter from Planning Commission Chair Balen to the Waldport
City Council and Urban Renewal Agency Regarding Parking:
Mr. Balen noted that he had conversed with Urban Renewal Chair Moore
regarding this request, and Mr. Moore had suggested that one possibility might
be to culvert and pave Red Ditch. In
addition, there is the possibility of obtaining the services of a student
planner through the RARE program to look at the overall parking problem. Consensus of the Commission was to support both ideas.
6. PUBLIC HEARINGS:
A. 1-V-00, Ford and Marks dba Excel Drug - Continuation of Public Hearing:
Chair Balen noted that this was a continuation of the request for a
reduction in parking requirements. No
further information was provided. Chair
Balen closed the public hearing and opened the meeting for discussion.
Commissioner Milligan moved to deny the request.
Commissioner Streeter seconded, and the motion carried
unanimously on a voice vote.
B. 2-C-00, Chris Graamans: Chair
Balen closed the meeting and opened the public hearing, calling for
abstentions, ex parte contact, bias, and conflicts of interest.
Commissioner Uhl noted that he had dealt with Mr. Graamans on a
professional basis, but felt he could make an unbiased decision.
There were no objections from the Planning Commission to Mr. Uhl's
participation in the proceedings.
Proponent's
Presentation:
Mr. Graamans addressed the Commission regarding his proposal.
He asked that the Commission consider rewording the requirement that
all deliveries be by Wakonda Beach Road by possibly stating that the route be
suggested rather than required. He
noted that he would be using a ventilated spray booth for the finishing, and
stated that there was very little outside noise generated by the process.
Mr. Thompson indicated that he would reword the requirement to state
that deliveries would be directed to Wakonda Beach Road.
The applicant stated that he would be culverting the street side of the
building as well as the driveway, in order to allow parking. Chair Balen urged the applicant to comply with the parking
requirements to create a parking area rather than allowing customers to pull
off at any point. Mr. Graamans
noted that he had no problem with complying with the suggestion.
Opponent's Presentation:
None.
Chair Balen closed the public hearing and opened the meeting for
deliberation. Commissioner Uhl
noted that Mr. Graaman's existing operation was clean and well-kept and he saw
no reason why this application would be different. Commissioner Milligan asked about how many people would be
hired, Mr. Graamans response was probably up to five.
Commissioner Streeter moved to approve the application with the
addition of the parking requirement and the rewording of the direction of the
suppliers. Commissioner Milligan seconded,
and the motion carried unanimously on a voice vote.
C. 3-C-00, MaryAnne Bartlett: Chair
Balen closed the meeting and opened the public hearing, explaining that the
applicant was requesting a temporary permit for a conditional use permit to
hold a theme fair with temporary structures, and this would be a one-time
request for a temporary use permit. There
were no abstentions, ex parte contact, bias or conflicts of interest declared.
Staff Report:
City Planner Thompson reviewed his written report, noting that there
was only one development constraint, consisting of a small stream on one
corner of the lot, but he felt that this would not impact the proposed use.
ODOT had been contacted for a traffic management permit, which would
need to be presented to the City before the event could be advertised.
The applicant explained that they had several marquees available to
them, as well as commercial and homemade pavilions. Most of them were tents, other than one more solid structure
which would be used for the monies.
Proponent's Presentation: Ms. Bartlett noted that
she had additional handouts which were distributed to the Planning Commission.
She indicated that she would answer questions.
Commissioner Milligan noted her concern was utilities and parking.
Ms. Bartlett explained the proposed parking, the provision of water and
food, and the sanitary facilities. She
stated that the maximum anticipated attendance would be somewhere between 80
and 200 people per hour. They do
want it to be an ongoing event, although not on this property, and were
exploring other areas for future use.
Commissioner
Milligan reiterated her concern regarding parking and traffic on the corner of
Range Drive. Ms. Bartlett noted
that she had spoken with Gene Walton from ODOT, who had suggested that the
City sanction the event, which would allow for signage warning of traffic
congestion. If not, signs would
need to be placed on private property. Traffic
control personnel would be provided. In
addition, signs would be provided to the property owners who did not give
permission, directing traffic away from those areas. Chair Balen asked if injuries occur, who would be liable -
the applicant noted that she probably would.
Commissioner Uhl asked how many days the permit would be asked for, the
applicant responded that they would not have people staying on the site until
the second of August. Preparatory
work would be taking place prior to the second, but no structures would be
erected. Some people would be
staying in the pavilions, to guard their wares.
The area would be fenced off to prevent people from getting into the
area, and prevent degradation of the natural areas. In response to a question from Commissioner Milligan, the
applicant noted that no alcohol would be served or allowed, and if any person
was publicly intoxicated, they would be "bounced".
Security would be provided, with up to thirty individuals patrolling at
any one time, and there were eleven to fourteen people already committed to
security for the event.
Opponent's Presentation:
None.
Chair Balen closed the public hearing and opened the planning commission
meeting for deliberation. The
prevailing concern expressed by the Commission was in regards to the parking
and potential problems. Following
discussion, Chair Balen indicated that the Commission was opposed to the
application on the proposed site, although they supported the idea in general.
Commissioner Milligan moved to deny the request,
Commissioner Streeter seconded, and the motion carried
unanimously on a voice vote.
7. OLD BUSINESS - Request for
Time Extension, Norwood Heights: Mr.
Mugleston and Mr. Flaming were present to answer any questions.
Mr. Mugleston noted that the request was for the final phase of the
development, to allow additional time to develop the lots due to the current
saturation of the market. A brief
discussion ensued. Chair Balen
clarified that this was a one-time request, and that at the end of the two
years the project would be completed to specifications.
Mr. Mugleston concurred. City
Planner Thompson noted that the only suggestion was that the condition of
adhering to the current specifications for street improvements.
Mr. Mugleston stated that the City had not required curbs in the first
two phases. Discussion ensued. The applicants provided a copy of the engineered cross
sections of the street improvements for the commission to peruse.
Chair Balen suggested that the application be approved, with the
provision that the road improvements be kept the same as in the existing
phases. Commissioner Milligan moved
to approve the extension, Commissioner Woodruff seconded, and the
motion carried unanimously on a voice vote.
8. NEW BUSINESS - Planning
Activity Report: Mr.
Thompson reviewed his written report.
Mr.
Thompson noted that an application had come in for a partition on Waldport
Heights, which could be administratively approved if the proposed road was
designated as a public road rather than a private road.
He asked if the Commission deemed it necessary for the road to be
public in order to access the rest of the property.
A brief discussion ensued. Consensus
of the Commission was to have the Planner present the application to the
Commission at the next regular meeting.
Commissioner
Woodruff asked if the Planner would look at the corner of Hemlock and Maple.
The
Commission expressed a concern regarding the delay in the public hearing
process for the Development Code and the Riparian & Wetlands study.
9. ADJOURNMENT: At 8:40 p.m.,
there being no further business to come before the Planning Commission,
Commissioner Uhl moved to adjourn, Commissioner Streeter seconded,
and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Planning Commission this 6th day of June, 2000.
SIGNED by the Chair this 6th day of June, 2000.
Samuel Balen, Chair