MAY, 2010 COUNCIL MINUTES
MAY 4, 2010 (BUDGET COMMITTEE)
1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the
meeting to order at 1:30 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff,
Campbell and Holland, and Laypersons Canfield, Tryon, O’Neil, and Perkins
answered the roll. Councilor Cutter and Laypersons Rivers and Watson were
excused. A quorum was present.
2. SELECTION OF BUDGET COMMITTEE CHAIR: Mr. Kelly nominated Mr. Canfield, who
respectfully declined as he might have to leave the meeting early. Mr. Perkins
nominated Mr. Welch and Ms. Woodruff seconded. No other nominations were made
and Mr. Welch was elected Chair by unanimous vote.
3. PUBLIC HEARINGS:
A. City of Waldport Budget for Fiscal Year 2010-2011: Mr.
Welch opened the public hearing on the City Budget. There were no public
comments. City Manager Leonard reviewed the Budget Message, and the Budget
Committee commenced review of the budget, fund by fund. Discussion took place on
the following topics: the sunsetting of Urban Renewal District #1 which will
free up additional revenues for the City, the Road District, and other taxing
entities as well; depreciation and reserve funds in water, sewer and Public
Works; the TGM grant for the Highway 101 Seawall to Range Drive study; the
anticipated Woodland Trails grant; the Sheriff’s contract and any potential
impact resulting from County budget cuts; potential insurance costs for
part-time employees; pavement striping and the possible installation of a light
at the Norwood/Starr intersection; installation of a public restroom or at least
port-a-potties at the south end of town; and the upcoming Centennial
celebration. In regard to community contributions, consensus of the
Committee was to not fund any of the requests.
At 2:33 p.m., the Budget Committee recessed the meeting to go
into the Urban Renewal and Road District #3 meetings. Following those meetings,
the Committee took a 10-minute break, and reconvened the Budget Committee
meeting at 3:05 p.m.
B. State Revenue Sharing: Mr. Welch opened the Public Hearing
on State Revenue Sharing. There were no comments. He then closed the Public
Hearing on State Revenue Sharing.
Discussion resumed regarding the Public Works, Water and
Sewer Funds. Ms. Leonard pointed out that no increase in water or sewer rates
was anticipated in the upcoming fiscal year. There were no amendments proposed
to the City of Waldport budget. Mr. Kelly moved to accept the proposed
budget as presented and recommend its adoption to the Waldport City Council, and
to approve taxes for the 2010/2011 fiscal year at the rate of $2.3328 per $1000
of assessed value for operating purposes and in the amount of $90,601 for the
payment of bond principal and interest. Ms. Hanes seconded. The motion
carried unanimously on a voice vote.
4. ADJOURNMENT: At 3:40 p.m., there being no further business to come before the
Committee, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Recorder
APPROVED by the Waldport City Council
this 10th day of June, 2010.
SIGNED by the Mayor this 10th day of June, 2010.
Herman Welch, Mayor
1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the
meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff,
Campbell, Cutter and Holland answered the roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the April 8, 2010 meeting.
Councilor Kelly moved to approve the minutes as presented. Councilor
Holland seconded, and the motion carried unanimously on a voice
vote.
3. CITIZEN COMMENTS AND CONCERNS: None.
4. CORRESPONDENCE: City Manager Leonard noted that the auditor’s letter of
agreement had been included in the packet materials, as per Financial Accounting
Standards Board requirements. The Council acknowledged
receipt of the letter of agreement.
5. CONSENT AGENDA: Proclamations for Emergency Medical Services Week, Older
Americans Month and Boating Safety, as well as a surplus property resolution
were included in the Consent Agenda. The Coast Guard had a photo taken with the
Mayor prior to the start of the meeting and received their signed copy of the
Boating Safety proclamation. Assistant Fire Chief Mooney addressed the Council,
thanking the City of the support of the Central Oregon Coast Fire and Rescue
District. Councilor Cutter moved to approve the proclamations. Councilor
Woodruff seconded, and the motion carried unanimously. Councilor
Holland then moved to approve Resolution 1148. Councilor Woodruff
seconded, and the motion carried unanimously on a voice vote.
6. DISCUSSION/ACTION ITEMS:
A. District Attorney’s Annual Report: District Attorney Rob
Bovett addressed the Council, giving a power-point presentation of the 2009
Annual Report, and answering questions from the Council.
B. Consideration of Changing State Highway Street Names: City
Manager Leonard explained that this issue was before the Council to ascertain
interest in clarifying street names along Highways 101 and 34. Currently Highway
101 has two other designations - Arrow Street and Pacific Coast Highway; and
Highway 34 likewise has two other designations - Hemlock Street and Alsea
Highway. Several property owners have approached the City to see if it is
possible to come up with a consistent designation. Following a brief discussion,
Councilor Cutter moved to have the City Manager send a letter to property
owners along both highways to determine their interest and the designation
preference. Councilor Woodruff seconded, and the motion carried
unanimously.
C. Herbicide Policy for City Owned/Maintained Property: Ms.
Leonard explained that up until now the City has had an unwritten policy in
regard to only using herbicides as a "last resort" on City property, but there
had been a request for an official written policy. She also stated that if it
became necessary to use herbicides, application would be done by contracted
services rather than City staff. Councilor Campbell moved to approve the
policy, Councilor Woodruff seconded. Following a brief discussion, the
motion carried unanimously on a voice vote.
D. Budget Resolution for FY 2009/2010: Ms. Leonard noted that
this was a routine matter which occurred periodically throughout the budget
year. Part of the need for this resolution was a result of the recent storm
damage at the Wastewater Treatment Plant, where electrical damage was done to
the communication lines, resulting in over $30,000 in repairs. Insurance will
eventually reimburse most of those costs. The City now has fiberoptic
connections to the equipment to prevent such an occurrence in the future.
Additionally, the City is working with Central Lincoln PUD to install other
protective measures. Councilor Hanes moved to approve Resolution 1149.
Councilor Woodruff seconded, and the motion carried unanimously on
a voice vote.
E. Centennial Update: Ms. Leonard and Mayor Welch gave a
brief review of the activities of the Centennial Committee, noting that the
celebration will likely be in conjunction with the 2011 Beachcomber Days
festivities. Additionally there will probably be a March 8 celebration kickoff,
as that is the official date of incorporation. Councilor Campbell noted that the
Chamber has been discussing the handling of the monies for the celebration, and
will be obtaining bonding for a separate account for the event. He asked that
the City hold any allocation rather than turning it over to the Chamber, as the
amount of funds dictates the cost of the bond. Ms. Leonard agreed, noting that
purchases from that line item could be made on behalf of the Centennial and
accounted for by the City.
7. COUNCIL COMMENTS AND CONCERNS: None.
8. STAFF REPORTS:
A. City Manager: Ms. Leonard mentioned that the engineers
have completed the SDC analysis, and copies of the report will be distributed to
the City Council the following week so they have plenty of time to review the
document before the June meeting. She noted that the proposed SDCs will actually
be a reduction from the current rates, which was a pleasant surprise. She has
met with representatives from Dahl’s Disposal for the annual review of the Solid
Waste franchise, and they are not proposing a rate increase this year. As part
of the franchise agreement they pick up all refuse from City-owned property and
waste that is hauled to the transfer station by the Public Works Department at
no charge, though they do keep track of the weight. In 2009 the City received
$13,000 in free service. Ms. Leonard noted receipt of a letter from Sheriff
Dotson, assuring the City that the County budget cuts will have little or no
effect on the City’s contract services. A copy of the letter was distributed to
the Council. At the recent Budget Committee meeting, interest had been expressed
regarding the installation of a light at the Norwood/Starr intersection. Public
Works Director Alfano had met with the PUD, and the estimated cost would be
upwards of $9,000 due to the lack of current infrastructure. It is hoped that
painting the lines at the intersection will improve visibility, though the City
is still waiting for permission from ODOT to do so.
B. City Librarian: The Library Board minutes and circulation
report were included in the packet materials.
C. City Planner: The Planner’s report was included in the
packet materials.
9. GOOD OF THE ORDER: Nothing further.
10. ADJOURNMENT: At 3:22 p.m., there being no further business to come before
the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Recorder
APPROVED by the Waldport City Council this 10th day of June,
2010.
SIGNED by the Mayor this 10th day of June, 2010.
Herman Welch, Mayor