JANUARY 14, 2010
1. CALL TO ORDER: Mayor Welch called the meeting to order at
2:00 p.m. City Manager Nancy Leonard administered the oath of office to Gregory
Holland. Councilor Holland then took his seat at the Council table. Mayor Welch
and Councilors Kelly, Hanes, Woodruff, Campbell, Cutter and Holland answered the
roll. A quorum was present.
2. MINUTES: The Council considered the minutes from the December 10, 2009
meeting. Councilor Kelly moved to approve the minutes as presented.
Councilor Cutter seconded, and the motion carried unanimously.
3. CITIZEN COMMENTS AND CONCERNS: None.
Mayor Welch asked to move the City Manager’s report up on the
agenda. There were no objections. Ms. Leonard noted that the Centennial
Committee is slowly coming together, and Mayor Welch has offered to be on the
committee. She asked for a sense of the amount of money the Council was
considering committing to the event. Following a brief discussion, consensus
of the Council was to have the committee meet and discuss the types of
activities, then work on the finances. Ms. Leonard reported that the City has
applied for a trail grant to put a trail through our woodland corridor from
Kendall Field to Park Street. The project cost is estimated to be about
$118,000, and the grant is $94,000. This would be an unpaved natural path with a
couple of bridges, and the project only involves two parcels of property. One
parcel belongs to the City and the other parcel to Gary and Pat Tryon, who are
donating an easement to the City. Councilor Cutter suggested that ODFW might be
contacted regarding potential wildlife activity in the area. City Planner Lewis
responded that a copy of the grant application has been forwarded to several
agencies, including ODFW, for comments. Ms. Leonard stated that it would
probably be June before the City would find out whether we will receive the
grant. Councilor Kelly noted that the intersection of Starr and Highway 101
needed some additional delineation, especially on the northbound side of 101.
Ms. Leonard responded that the City Engineer is currently working on a solution,
but the original plan had been rejected by ODOT. The plan has been revised and
resubmitted, and is currently awaiting ODOT approval.
4. DISCUSSION/ACTION ITEMS:
A. Mayor’s "State of the City" annual report: Mayor Welch
reviewed his written report, noting projects that had been completed in the
previous year, and stating that he felt we did exceptionally well in financial
management. A copy of the report will be forwarded to the local newspaper for
publication.
B. Consideration of Resolution Amending Budget for FY 09/10:
Following a brief discussion, Councilor Cutter moved to approve
Resolution No. 1144. Councilor Woodruff seconded, and the motion
carried unanimously.
C. Lincoln County Economic Development Fund Grant: City
Manager Leonard indicated that the only formal action required was to approve
the grant. Councilor Woodruff explained that several months ago an ad hoc
committee comprised of Mayor Welch and Councilors Campbell and Woodruff was
formed to address moving emergency services and Public Works out of the tsunami
zone. The next step in the process will be to collect information on space
requirements and then identify potential parcels of land that might fit those
requirements. Councilor Woodruff assured the Council that no decisions or
commitments would be made without Council approval. The grant money may be used
for a grant writer, or engineering plans, or maybe a study for a bond measure.
Councilor Woodruff moved to approve the grant award, Councilor Campbell
seconded, and the motion carried unanimously. Councilor Cutter
suggested the committee might look at work recently done by OSU and U of O
groups, and offered to forward the information to Councilor Woodruff.
City Manager Leonard reported that the City was looking at
improving the lighting at City Hall, the Community Center,
and possibly the Library. This is a program funded by BPA and administered by
Central Lincoln PUD to upgrade lighting at little or no cost to commercial and
public facilities. The City found out about the program when the Alsi Historical
Society asked permission for the Waldport Museum facility to participate in the
upgrade project.
D. Consideration of Updates to Comprehensive Plan: Mayor
Welch thanked the Planning Commission and City Planner for all the work they
have done to bring the documents to this point. Discussion then resumed
regarding the proposed revisions to the Plan. City Manager Leonard and City
Planner Lewis noted that once the revisions have been approved by the City, they
have to be reviewed for compliance with the Statewide Goals by LCDC. If language
is changed or removed from the City’s Plan and LCDC does not approve, then the
State’s rules will apply. Discussion ensued regarding when it was appropriate to
use "should" or "shall". City Manager Leonard noted that the City Attorney had
determined that, with the changes in the Natural Hazard Goals and Policies from
"shall" to "should" the remainder of the document posed no problem. Councilor
Holland added that courts look at this as aims, goals and objectives, and to his
knowledge no city has been taken to court regarding the language in their
comprehensive plan. Councilor Woodruff moved to change the "should" back
to "shall" in the Goal 1 and Hazard policies. Councilor Holland seconded.
Following discussion, the motion failed, with Mayor Welch and Councilors
Kelly, Hanes, and Cutter voting "Nay". Councilor Woodruff then moved to
change "should encourage" to "shall encourage" in Section 1 of the Hazard
Policies. Councilor Holland seconded, and the motion failed, with
Mayor Welch and Councilors Kelly, Hanes, and Cutter voting "Nay". No further
revisions were proposed. The Council will consider the updates to the
Transportation Plan and the Inventory at the next meeting.
E. Other Issues: None.
5. COUNCIL COMMENTS AND CONCERNS: None.
6. STAFF REPORTS: The City Manager’s report was given earlier
in the meeting. The City Librarian, Code Enforcement Officer and Municipal Court
reports were contained in the packet materials.
7. CONSENT CALENDAR: The Council considered the Consent
Calendar, which contained the proposed budget schedule for 2010/2011, and
Signatory Resolution No. 1145. Councilor Woodruff moved to approve the
Consent Calendar. Councilor Holland seconded, and the motion carried
unanimously on a voice vote.
8. GOOD OF THE ORDER: Nothing further.
9. ADJOURNMENT: At 4:00 p.m., there being no further business
to come before the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Recorder
APPROVED by the Waldport City Council this 11th day of February, 2010.
SIGNED by the Mayor this 11th day of February, 2010.
Herman Welch, Mayor