MAY 5, 2009 (BUDGET COMMITTEE MEETING)
1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the
meeting to order at 1:36 p.m. Mayor Welch and Councilors Kelly, Hanes and Cutter
and Laypersons Perkins, Tryon, Rivers, O’Neil and Canfield answered the roll.
Councilors Campbell and Woodruff and Layperson Watson were excused. A quorum was
present. Also present were City Manager Leonard, City Accountant Lawson, Library
Director Tierce and Public Works Director Alfano.
2. SELECTION OF BUDGET COMMITTEE CHAIR: Mr. Welch nominated Ms. Hanes as Budget
Committee Chair. Ms. Tryon seconded the nomination. No other nominations
were made and Ms. Hanes was elected Chair by unanimous vote.
3. DISCUSSION/ACTION ITEMS:
A. City of Waldport Budget for Fiscal Year 2009-2010: Ms.
Leonard explained that there were three separate packets provided to the
Committee, one for the City Budget, one for Urban Renewal and one for Road
District #3. All three meetings were noticed for 1:30 p.m. but Urban Renewal and
Road District would be taken up during the course of the meeting. Ms. Leonard
reviewed the Budget Message, and the Budget Committee then commenced review of
the budget, fund by fund. The following were the only changes proposed to the
budget: 1) on motion duly made by Ms. Tryon, seconded by Mr. Canfield and
carried unanimously, $9797 was removed from the Sheriff’s contract line item and
put into General Fund Contingency; 2) on motion duly made by Mr. Welch, seconded
by Ms. Rivers and carried unanimously, $2000 was removed from General Fund
Contingency and put into Emergency Disaster Supplies; 3) on motion duly made by
Mr. Perkins, seconded by Mr. Canfield and carried by a roll call vote of 5 to 3,
an amount of up to 20% of OLCC revenues received in the previous fiscal year was
set aside to be used for community contributions. The Committee recessed at 3:05
for a break and reconvened at 3:20. Discussion resumed regarding the community
contributions. Mr. O’Neil moved to allocate the community contribution funds
only to those programs which directly benefit the citizens of Waldport, with an
application deadline of June 30. Mr. Welch seconded, and the motion carried
unanimously on a voice vote.
B. State Revenue Sharing: At 3:28 p.m. Chair Hanes opened the
public hearing on State Revenue Sharing. There were no comments. Chair Hanes
then closed the public hearing. Mr. Kelly moved to approve the State Revenue
Sharing and recommend its adoption to the City Council. Ms. Woodruff seconded,
and the motion carried unanimously on a voice vote.
Discussion resumed on the City of Waldport budget document.
Ms. Leonard noted that the flags for downtown and Highway 34 had been purchased,
and asked if the Committee wished to move the $8400 from that line item into
Contingency, consensus of the Committee was to leave the money in the
line item.
At 3:55 p.m., the Committee recessed the meeting to go into
the Urban Renewal and Road District #3 meetings. At 4:11 p.m., the Committee
reconvened the City of Waldport Budget meeting. Discussion ensued regarding the
Public Works Funds. No additional changes were proposed to the budget. Ms.
Leonard noted receipt of a letter from Ms. Papas regarding items in the budget,
and indicated that she would be responding to the questions in writing. Mr.
Welch moved to accept the proposed budget as amended, and recommend its
adoption to the Waldport City Council. Ms. Rivers seconded, and the
motion carried unanimously on a voice vote. Mr. Welch then moved
that the Budget Committee approve taxes for Fiscal Year 2009-2010 at the rate of
$2.3328 per $1000 of assessed value for operating purposes, and in the amount of
$96,579 for the payment of bond principal and interest. Ms. Rivers seconded,
and the motion carried unanimously on a voice vote.
4. ADJOURNMENT: At 4:52 p.m., there being no further business to come before the
Budget Committee, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Recorder
APPROVED by the Waldport City Council this 11th day of June,
2009.
SIGNED by the Mayor this 11th day of June, 2009.
Herman Welch, Mayor
1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the
meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Woodruff,
Campbell and Cutter answered the roll. Councilor Hanes was excused. A quorum was
present.
2. CITIZEN COMMENTS AND CONCERNS: Bill Humes addressed the Council regarding the
Friends of the Lincoln County Animal Shelter, which has just formed a 501 C-3
organization to help support the Animal Shelter. The Lincoln County budget has
slashed the staffing by 80%, which means the shelter will be closed to the
public, no cats will be picked up, and dogs without tags or ID will be
euthanized. Councilor Kelly noted that if the pet owners in the County properly
licensed their pets, there would be more than enough money to support the
Shelter. Councilor Campbell asked how many pets are currently euthanized, and
Mr. Humes responded that the only ones that are currently euthanized are those
that are too dangerous or too ill to place. Mr. Humes will attend a future
meeting to give more information. John Maré addressed the Council regarding the
issue of parking along Highway 101, wondering if there was a way to apprise new
business owners and residents of the law. Ms. Leonard noted that the City
Planner sent a letter three weeks ago to all the business owners on Highway 101,
reminding them of this requirement. Mr. Maré will speak to Ms. Leonard further,
and she will forward the information to the Code Enforcement Officer. Cyndi Karp
addressed the Council regarding workshops on tsunami preparedness, invasive
species control, herbicide spraying, and individuals feeding bread to crows and
seagulls.
Noting the presence of Assistant Fire Chief Mooney, Mayor
Welch moved the Consent Calendar up on the agenda. Mr. Mooney addressed the
Council, noting that volunteers are the backbone of their response, and
encouraged the Council to help promote the District’s efforts. He was very
grateful for the community support of the District. Councilor Kelly moved
to approve the Consent Calendar, which contained proclamations for EMS Week and
2010 Census Participation. Councilor Cutter seconded, and the motion
carried unanimously on a voice vote.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly noted that the Community
College has a program whereby every Lincoln County student who has a 3.5 GPA or
higher can have 2 free years of tuition at Oregon Coast Community College. They
estimate that there are about 90 seniors this year who may qualify. Councilor
Woodruff stated that Mr. Cvar informed her the Kiwanis have voted to continue to
weed both Meridian and Keady parks. Mayor Welch testified before the Joint Ways
and Means Committee in Lincoln City a couple weeks ago, on behalf of the
community college and proposed budget cuts.
4. MINUTES: The Council considered the minutes from the April 9, 2009 meeting.
Councilor Woodruff moved to approve the minutes as presented. Councilor
Campbell seconded, and the motion carried unanimously on a voice
vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING: None.
7. CITY MANAGER’S REPORT: Ms. Leonard announced that the banners have arrived
and will be installed shortly by Pioneer Telephone. They are hoping to have them
all up prior to Beachcomber Days. The Alsea Bay Bridge painting project will
begin shortly and probably end in October. One northbound lane and the
east sidewalk of the bridge will be closed for the duration.
The Sheriff’s deputy had met with Ms. Leonard the previous day, and the log is
available for review in the Council Room. The City was incorporated on March 8,
1911, so the Centennial will be in 2011. Ms. Leonard wondered if the Council
would be interested in maybe forming a committee with representatives from the
Chamber of Commerce, the Alsi Historical Society, the Port of Alsea, and the
Council. She asked that anyone interested let her know. Under Public Works
activities, Ms. Leonard reported that they were continuing to upgrade the sewer
lines in Old Town, and were working with the School District to address issues
with their pump station up on Crestline. She has asked Public Works Director
Alfano to work with ODOT in regard to the exit from City Hall to Highway 34 to
improve safety. We will hopefully find out June 1st about the
Starr/Norwood grant. Councilor Kelly noted that there may be some work that has
to be done with the parking on Highway 101 to help address visibility. Councilor
Woodruff noted that the planting areas are starting to get weedy.
8. COMMITTEE REPORTS: None.
9. INFORMATIONAL ITEMS: The following items were contained in the packet
materials: Library minutes and circulation report, Planner report, and Planning
Commission minutes from March, 2009. No action was necessary.
10. CONSENT CALENDAR: Previously addressed.
11. DISCUSSION/ACTION ITEMS:
A. Code Compliance Update: Ms. Leonard noted that she will
put the list of current projects in the Council Room for review, and will update
it monthly. She reviewed the photos included in the Council packet, which showed
some before and after pictures of issues the Code Compliance Officer was
addressing. One of these is the currently unfinished building on Highway 34,
which also has two other dilapidated buildings on the same lot. She had done
some checking on costs, and asked the Council if they wished to consider having
the work done and then liening the property for the charges. Following a brief
discussion, Councilor Campbell asked to put this on the agenda for the next
meeting. Mayor Welch noted that this is not a unique situation, many cities have
programs to do this. Councilor Campbell asked that Ms. Leonard get a reasonable
assessment for the siding as well, and maybe ask that the owner be present at
the next meeting. A brief discussion ensued regarding signs. The Council
expressed satisfaction with the way the Code Compliance Officer is working out.
B. Speed Zone at Seawall on Highway 101: Ms. Leonard stated
that she had finally convinced ODOT to change the speed zone on the seawall. The
45 MPH sign will be relocated to the top of the hill near the Hilltop Market,
and a 35 MPH sign will be put at the seawall. This should slow both the
northbound and southbound traffic at the south end of town.
C. Other Issues: Mayor Welch mentioned that the submission
dates on the applications for the "If I Were Mayor" contest gave an ending date
of May 29th, though he had used May 12 as the ending date in his
explanatory letter. Two entries had been received, but he suggested that the
interest of fairness the Council should consider any entries up to the 29th
of May. A decision can then be made at the June Council meeting.
12. ADJOURNMENT: At 3:16 p.m., there being no further business to come before
the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Recorder
APPROVED by the Waldport City Council this 11th day of June, 2009.
SIGNED by the Mayor this 11th day of June, 2009.
Herman Welch, Mayor