May 13, 2008 (Budget Committee)
MAY 8, 2008
1. CALL TO ORDER AND ROLL CALL: Mayor Welch called the
meeting to order at 2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff,
Cutter and Havens answered the roll. Councilor Campbell was excused. A quorum
was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Kelly reported that the Citizen’s
Patrol has a new logo. He also complimented the Moose Lodge and other citizens
who have gotten involved in putting on the Beachcomber Days festival this year.
Mayor Welch noted that the Fire District, the schools and law enforcement
officials will be putting on a tsunami drill on Thursday, May 22, and urged
anyone interested to participate.
4. MINUTES: The Council considered the minutes from the April 10, 2008 meeting.
Councilor Kelly moved to approve the minutes as presented. Councilor
Cutter seconded, and the motion carried unanimously on a voice
vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING: None.
Noting the presence of Sheriff Dotson, Mayor Welch moved the
Law Enforcement Contract discussion up on the agenda. Sheriff Dotson, Lieutenant
Carey and Administrative Lieutenant Landers addressed the Council. Upon a review
of the data they have determined that the level of service that was being
provided exceeded what the current contract called for, so they have drafted a
new contract that will more closely reflect what is actually taking place. The
changes include taking out the two specific deputy positions and changing the
language to 80 hours of random coverage. This will allow all six deputies
assigned to South County to provide service to the City and provide for greater
flexibility in scheduling. A lengthy discussion ensued, following which
Councilor Cutter moved to continue with the enhanced law enforcement
services contract, with the proposed change to 80 hours of coverage. Councilor
Havens seconded. City Manager Leonard noted that the actual contract will
be before the Council in July, so they will have an opportunity to review the
specific language. The motion carried unanimously on a voice vote.
Councilor Cutter suggested that the Council may be able to assist the Sheriff’s
Department in their next request for additional funding from the County.
7. CITY MANAGER REPORT: Ms. Leonard reported that she had been in conversation
with the City of Newport with regard to sharing services for a code enforcement
officer. Consensus of the Council was favorable, so she will continue to
pursue the issue. In regard to the Mercantile building, Ms. Leonard explained
that the City would not be starting the $1000 per day citations until the
Downtown Revitalization project is completed. She has sent a letter to Mr.
Gargas, warning him that once the project is done, the City will begin the
citation process. The ODOT project for painting the Alsea Bridge is currently on
hold, as they had wanted to pressure wash the bridge and put the waste from the
project in our lagoon. The City is not going to allow that to happen, so they
need to come up with another depository. Ms. Leonard noted that Pacific View
Street was in need of paving, as it was becoming very expensive to maintain it
as a gravel street. Additionally, when the Norwood realignment project takes
place next spring, this street will be used as a detour. It will cost about
$16,000 to pave the street, but the City’s costs will be reduced in the long
run. Following a brief discussion, Councilor Cutter moved to approve
paving the street. Councilor Hanes seconded, and the motion carried unanimously
on a voice vote. Ms. Leonard reported that the manhole replacement project has
been extremely successful in reducing I & I, and the project will continue on
into the next fiscal year. Progress continues to be made on Crestline Park, and
Ms. Leonard noted that Pioneer Telephone will be donating the coredrilling for
the new waterline that will be installed there. The City is applying for two
grants for sidewalks, one from the Small Cities Allotment for $25,000 to put in
a sidewalk from Cedar Street to View Street, and a grant from ODOT that can be
used on local streets for pedestrian safety to then continue the sidewalk to the
park.
8. COMMITTEE REPORTS: Councilor Woodruff gave a brief report on the water trails
committee that she sits on, noting that they have put out a nice guide to water
trails in the area. She had also attended the Scenic Byway kickoff meeting, and
noted that this will hopefully bring in more money for repairs, signage and
pullouts on Highway 34. Mayor Welch reported that he had attended the CIF
meeting at the end of April. The group is focusing on sustainability, and he has
provided literature to Ms. Leonard in that regard.
9. INFORMATIONAL ITEMS: The Council considered the following items: City Planner
report, Library minutes and circulation report, March 2008 Planning Commission
minutes, and the Municipal Court quarterly report. No action was necessary.
10. CONSENT CALENDAR: The Council considered the following items: Surplus
Property Resolution No. 1120, a proclamation for Older Americans Month, and a
proclamation for Emergency Medical Services Week. Russell Clark, representing
PacWest, addressed the Council in regard to the Emergency Medical Services
proclamation. Councilor Cutter moved to approve the Consent Calendar.
Councilor Woodruff seconded, and the motion carried unanimously on
a voice vote.
11. DISCUSSION/ACTION ITEMS:
A. Law Enforcement Contract: Previously discussed.
B. Budgetary Contributions: Mayor Welch stated that this is
an issue with every budget process. Ms. Leonard clarified that the Budget
Committee is a separate entity from the Council. The Council can express their
opinion, but cannot give direction to the Budget Committee. Mayor Welch
mentioned that the City’s budget included monies from gas tax, liquor taxes,
transient room tax and other sources, not just property tax. A lengthy
discussion ensued regarding the Council’s individual views on budget
contributions. Concerns expressed included distaste with the idea of making
contribution decisions for taxpayers, the fact that not all worthy organizations
apply for funding, and the timing for making such decisions.
Consensus of the Council was that if the Budget Committee was in
favor of community contributions, they could be included in the budget document,
but the Council would not approve them upon adoption of the budget.
C. City Manager Compensation: Councilor Kelly stated that he
thought it was time to recognize the skills, effectiveness and performance of
the City Manager. He had done research of comparable positions, and indicated
that he felt a 5% increase would be appropriate. He then moved to
increase Ms. Leonard’s salary by 5%, beginning July 1, 2008. Councilor Havens
seconded. Following a brief discussion, Councilor Cutter moved to
amend the motion from 5% to 8%. Mayor Welch seconded the amendment for
the sake of discussion. Ms. Leonard indicated to the Council that she was
comfortable with a 5% increase. The motion to amend failed, with Mayor
Welch and Councilors Woodruff and Hanes voting "Nay", Councilors Kelly, Cutter
and Havens voting "Aye". The original motion then carried unanimously on
a voice vote.
D. Other Issues: Mayor Welch indicated that he would be
attending the hearing in regard to changes in the requirements for the annual
Statement of Economic Interest, and asked the Council to forward any concerns
they may have to him. Councilor Woodruff added that responding to the survey
from the League of Oregon Cities would also be helpful.
12. ADJOURNMENT: At 4:40 p.m., there being no further business to come before
the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 12th day of June,
2008.
SIGNED by the Mayor this 12th day of June, 2008.
Herman Welch, Mayor
MAY 13, 2008 (Budget Committee)
1. CALL TO ORDER AND ROLL CALL: The meeting was called to
order at 1:35 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell
and Havens, and Laypersons Canfield, Tryon, O’Neil, Perkins and Watkins answered
the roll. Ms. Rivers arrived at 2:00 p.m. Councilor Cutter arrived at 3:55 p.m.
Mr. Beckstead was excused. A quorum was present. Also present were City Manager
Leonard, City Accountant Lawson, and Librarian Tierce.
2. SELECTION OF BUDGET COMMITTEE CHAIR: Mr. Kelly nominated Ms. Woodruff for
Chair. Mr. Canfield seconded the nomination. Ms. Woodruff nominated Mr. Welch.
Mr. Havens seconded the nomination. There were no other nominations. A vote of
7-4 resulted in Ms. Woodruff being selected as Budget Committee Chair.
3. DISCUSSION/ACTION ITEMS:
A. City of Waldport Budget for Fiscal Year 2008-2009. Chair
Woodruff opened the public hearing. Ms. Leonard noted distribution of her letter
of response to the concerns expressed by Ms. Genie Papas. No further comments
were received. Chair Woodruff then closed the public hearing, and the Budget
Committee commenced review of the budget document, fund by fund. At 2:05 p.m.
the Budget Committee recessed in order to take up the Urban Renewal Budget and
the Road District #3 Budget. At 2:17 p.m., the Budget Committee reconvened the
meeting, and continued review of the budget document. At 2:50 p.m., the
Committee took a 10-minute break, and reconvened at 3:00.
The only changes proposed to the budget document were in
regard to increasing the fuel costs. Mr. Perkins moved to increase the
fuel costs for Public Works by $5000, and reducing Contingency by that amount.
Mr. O’Neil seconded, and the motion carried unanimously.
After the review of the budget was complete, the Committee
took up the issue of outside agency requests. Mr. Perkins moved to
allocate the amounts requested by the agencies, including $600 for My Sister’s
Place, as they had not specified an amount, with the monies to come from
Contingency. Ms. Rivers seconded. A lengthy discussion ensued. Mr.
Perkins moved to amend the motion to clarify that the revenue used for
the allocations came from liquor taxes. Ms. Rivers seconded the
amendment. The motion to amend carried, with Mr. Kelly, Ms. Hanes, Ms.
Woodruff, Mr. Cutter and Mr. Havens voting "Nay", Mr. Welch, Mr. Campbell, Mr.
Canfield, Ms. Rivers, Ms. Tryon, Mr. O’Neil, Mr. Perkins and Mr. Watkins voting
"Aye". The main motion, to allocate the amounts requested by the agencies, then
failed, with Mr. Kelly, Ms. Hanes, Ms. Woodruff, Mr. Cutter, Mr. Havens,
Mr. Canfield and Mr. O’Neil voting "Nay", Mr. Welch, Mr. Campbell, Ms. Rivers,
Ms. Tryon, Mr. Perkins and Mr. Watson voting "Aye".
B. State Revenue Sharing: Chair Woodruff opened the public
hearing. No comments were received. Chair Woodruff then closed the public
hearing.
Ms. Rivers moved to accept the proposed budget as
amended, and recommend its adoption to the Waldport City Council. Ms. Tryon
seconded, and the motion carried unanimously on a voice vote. Ms.
Rivers then moved that the Budget Committee approve taxes for Fiscal Year
2008-2009 at the rate of $2.3328 per $1000 of assessed value for operating
purposes, and in the amount of $94,623 for the payment of
bond principal and interest. Ms. Tryon seconded, and the motion
carried unanimously on a voice vote. Ms. Rivers moved to approve the
State Revenue Sharing and recommend its adoption to the City Council. Ms. Tryon
seconded, and the motion carried unanimously on a voice vote.
4. ADJOURNMENT: At 4:10 p.m., there being no further business to come before the
Budget Committee, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 12th day of June,
2008
SIGNED by the Mayor this 12th day of June, 2008
Herman Welch, Mayor