JUNE 12, 2008
1. CALL TO ORDER: Mayor Welch called the meeting to order at
2:00 p.m. Mayor Welch and Councilors Kelly, Hanes, Woodruff, Campbell, Cutter
and Havens answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Daryl Brookins addressed the Council regarding
his water bill. He had been out of town and a substantial amount of water had
gone through his meter. City Manager Leonard explained the City’s policy in
regard to such occurrences. Mr. Brookins declined an adjustment, and asked for
assurance that this would not happen in the future. It was suggested that he
shut the water off at the meter the next time he plans an extended absence. Glen
Weaver, Don Slonaker and Mr. Walker addressed the Council regarding concerns
about the pending logging operation in Peterson Park. Discussion ensued. It was
noted that many of the questions and concerns might better be directed to the
logging company at a meeting which had been scheduled between the company and
concerned residents on June 19, 2008 at 4:00 p.m. at the Forest Service.
3. COUNCIL COMMENTS: Ms. Leonard was asked about the status of the Mercantile
building. She noted that the owner had contacted her and has taken care of the
safety issues and asked for bids on painting. However, if he does not follow
through in a timely manner, the City will be imposing the fines. Councilor
Woodruff suggested Ms. Leonard schedule a walkthrough with Mr. Hollings before
the City signs off on the ODOT project. The Council agreed that would be a good
idea. Councilor Havens reported that he had gone on a ridealong with Deputy
Cummings and was favorably impressed.
4. MINUTES: The Council considered the minutes from the May 8, 2008 regular
Council meeting and the May 13, 2008 Budget Committee meeting. Councilor Kelly
moved to approve the minutes as presented. Councilor Cutter seconded,
and the motion carried unanimously on a voice vote.
5. CORRESPONDENCE: None.
6. PUBLIC HEARING(s):
A. Supplemental Budget for FY 2007-2008: Mayor Welch opened
the public hearing. There were no comments. Mayor Welch closed the public
hearing.
B. State Revenue Sharing: Mayor Welch opened the public
hearing. There were no comments. Mayor Welch closed the public hearing.
C. City of Waldport Budget for FY 2007-2008: Mayor Welch
opened the public hearing. There were no comments. Mayor Welch closed the public
hearing.
7. CITY MANAGER REPORT: Ms. Leonard asked for some input on the planter boxes in
the downtown area. She had spoken with the Chamber of Commerce about the
businesses adopting a box, but it is not clear that all the businesses will
participate. Ms. Leonard will pursue the issue further. The final bulbout on
Highway 34 has been poured, though the asphalting still needs to be done.
Councilor Cutter noted that he had hoped the parking lot on the corner of
Highways 34 & 101 could have been paved over and used for a patio, but Ms.
Leonard explained that the owners had already lost substantial parking due to
the reconfiguration. The concrete sidewalk has been poured and the pad for the
restroom has been prepared at Crestline Park. Ms. Leonard is still trying to
identify some company to do the necessary cleaning once the facility has been
installed. The City has been attempting to find some temporary summer help, but
the employment agency has had little luck in finding anyone to work at minimum
wage, due to rising gas prices.
8. COMMITTEE REPORTS: Councilor Hanes noted that there was an opening on the
Library Board, which normally meets the second Tuesday of the month at 9:30 a.m.
Anyone interested should submit a letter to the City Council.
9. INFORMATIONAL ITEMS: The Council considered the Library Board minutes and
circulation report, the Planning report, and the Planning Commission minutes of
April, 2008. No action was necessary.
10. CONSENT CALENDAR: The Council considered the proclamation for Beachcomber
Days, and the request from the Beachcombers Committee for the closure of Spring
Street and approval of the parade route. Councilor Cutter moved to
approve the Consent Calendar. Councilor Hanes seconded, and the motion
carried unanimously on a voice vote.
11. DISCUSSION/ACTION ITEMS:
A. Code Enforcement Position: Ms. Leonard distributed three
before/after series of photographs taken in Newport, showing the results from
the Code Enforcement Officer’s efforts there. She indicated that Mr. Kittel was
working full-time for Newport, currently four ten-hour days, and would be
willing to work for the City of Waldport on Fridays. Ms. Leonard will work with
the City Attorney to determine if this should be a contract position or a
part-time position. Mr. Kittel will provide his own transportation, camera and
computer, and Ms. Leonard suggested that the City might provide a magnetic sign
for his vehicle. Discussion ensued. Consensus of the Council was
favorable, and it was decided to reevaluate the contract at six months to see if
the hours needed adjusting. Also, the title for the position was agreed to be
"Code Compliance Officer".
At 4:00 p.m., the Council meeting was recessed to take up the
Urban Renewal Agency agenda and the Road District #3 agenda. The Council meeting
reconvened at 4:05 p.m.
B. Consideration of Budget Resolutions:
1. Amending the Budget for Fiscal Year
2007/2008: Councilor Cutter moved to approve Resolution No. 1121.
Councilor Havens seconded, and the motion carried unanimously on a
voice vote.
2. Adjusting Water and Sewer Rates:
Councilor Cutter moved to approve Resolution No. 1122. Councilor Havens
seconded, and the motion carried unanimously on a voice vote.
3. State Revenue Sharing: Councilor Cutter
moved to approve Resolution No. 1123. Councilor Hanes seconded,
and the motion carried unanimously on a voice vote.
4. Adopting a Budget and Making
Appropriations for FY 2008/2009: Following a brief discussion, Councilor Kelly
moved to amend the budget to decrease the projected interest revenue to
70% of the proposed budget, with a corresponding reduction in the Contingency
for the General Fund, Public Works, Street, Water, and Sewer funds. Councilor
Hanes seconded, and the motion carried, with Mayor Welch and
Councilors Kelly, Hanes, Woodruff, Campbell and Havens voting "Aye", Councilor
Cutter voting "Nay". Discussion then ensued regarding amending the budget to
reflect the final changes to the 2007/2008 budget in the Street Fund. Councilor
Cutter moved to amend the proposed budget to decrease the beginning
working capital revenue by $40,000, decrease capital outlay by $27,000 and
decrease contingency by $13,000. Councilor Havens seconded, and the
motion carried unanimously on a voice vote. Ms. Leonard noted that the
final version of the budget resolution reflected the actions just taken, and
also included an adjustment to accommodate the hiring of the Code Compliance
Officer. Councilor Woodruff moved to approve Resolution No. 1124.
Councilor Hanes seconded, and the motion carried unanimously on a
voice vote.
C. Consideration of Resolution for Small Cities Allotment
Grant: Councilor Kelly moved to approve Resolution No. 1125. Councilor
Havens seconded, and the motion carried unanimously on a voice
vote.
D. Annexation of "Island" Property into the City: Ms. Leonard
explained that this was in regard to Map and Tax Lot #13-11-30-00-00801, a
single tax lot owned by Southwest Lincoln County Water District, that had never
been annexed into the City, but was completely surrounded by City property. If
the Council deemed it appropriate, an ordinance would be prepared for the
Council to consider at their next meeting to annex the parcel. Following a brief
discussion, Councilor Cutter moved to proceed with the process. Councilor
Woodruff seconded, and the motion carried, with Mayor Welch and
Councilors Hanes, Woodruff, Campbell, Cutter and Havens voting "Aye", Councilor
Kelly voting "Nay".
E. Other Issues: A lengthy discussion ensued on the logging
operations at Peterson Park. Consensus of the Council was to have Ms.
Leonard contact the company to request information on their attempts to find
alternative routes.
12. ADJOURNMENT: At 5:23 p.m., there being no further business to come before
the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
APPROVED by the Waldport City Council this 10th day of July,
2008
SIGNED by the Mayor this 10th day of July, 2008
Herman Welch, Mayor