MARCH, 2005 COUNCIL MINUTES
MARCH 3, 2005
1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the
meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Kelly, Hanes,
Woodruff, Welch, Campbell and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Ms. Papas addressed the Council regarding
concerns about a “Population Explosion” which appears to have been happening
recently, and what impact that may have on the City’s water supply and sewer
capacity. Her other concern was that, in light of potential drought conditions
in the next couple years, the City’s current rate system did not promote
conservation. Councilor Welch noted that in regard to Ms. Papas’ first concern,
the City is working on implementing long-term plans for developing water on
Southworth Creek. Shelly Spangler addressed the Council in regard to speeding
vehicles on Crestline Drive. She asked about putting in sidewalks, and also
suggested putting more speed limit signs or relocating the current signs so that
people will notice them. Councilor Welch suggested that Public Works Director
McClintock look into the possibility of relocating the speed signs and making
them more noticeable.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Campbell wondered if the City
maintained the easement at the end of Keady Street between Mill Street and
Broadway, which is currently being used for parking and which is in need of
gravel. Councilor Kelly indicated that speed on Crestline Drive was also a
concern of his and thought the City ought to make a pointed request to the
Sheriff to enhance their law enforcement along that area. Ms. Leonard responded
that she had spoken with the deputies, and would do so again. Councilor Church
suggested that the City offer the gazebo, maybe in conjunction with the Senior
Center, for weddings and memorial services.
Noting the presence of Lincoln County District Attorney
Bernice Barnett, Mayor Beckstead asked to move the agenda to allow her to
address the Council. There were no objections. Ms. Barnett addressed the Council
regarding the activities of the District Attorney’s office in the previous year,
and distributed copies of her 2004 annual report.
4. MINUTES: The Council considered the minutes from February 3, 2005. Councilor
Welch moved to approve the minutes as presented. Councilor Woodruff seconded,
and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: None.
6. STAFF REPORTS:
A. City Administrator: Ms. Leonard noted that, other than the
regular agenda items, she had nothing to report.
B. Public Works Director: Mr. McClintock’s written report was
included in the packet materials.
7. COMMITTEE REPORTS:
A. Community Issues Forum: Councilor Hanes reported that the
group had discussed procedures for various types of emergencies, such as floods,
fire, and tsunami, and issues such as potential meeting places or safety places,
and the types of supplies that might be needed. The group agreed to meet again
in March to further discuss the topic.
Councilor Church noted he would like to see the new equipment
at the Water Treatment facility. Ms. Leonard suggested that he contact Mr.
Arrant to provide a tour. She noted that the City was changing the treatment
process from gas chlorine to solid chlorine, which was much safer for employees
to handle. Councilor Woodruff asked about the state of the biosolids at the
lagoon. Ms. Leonard responded that the slurry was in a semi-liquid form, and not
suitable for fertilization.
B. Communtiy Youth Report: No one was available to provide a
report.
C. Parks Committee: No meeting had been held.
8. CONSENT CALENDAR: The Council considered the Consent Calendar, which
consisted of Resolution 1066, “A Resolution Declaring Certain Property Surplus
to the City’s Needs. Councilor Woodruff moved to approve the Consent Calendar.
Councilor Welch seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the Municipal Court report,
Planning Commission minutes of January, 2004, Library Board minutes and
Circulation Report, and the Senior Advisory Board minutes. No comments were
made.
11. DISCUSSION/ACTION ITEMS:
A. Annual Activity Report - Bernice Barnett: Previously
addressed.
B. Appointment of Director of Community/Senior Center: Ms.
Leonard indicated that her cover memo and a letter of application from Mr.
Piette were in the packet materials. Councilor Woodruff noted Mr. Piette
appeared to have the education and background to handle the position. Councilor
Welch moved to offer a personal services contract to Mr. Piette, based on his
proposal. Councilor Campbell seconded, and the motion carried unanimously on a
voice vote. Councilor Woodruff noted that this appointment will leave a vacancy
on the Senior Board, and also corrected the flooring estimate in the minutes
from $16,000 to $1,600.
C. Ordinance Implementing State Public Contracting Code: Ms.
Leonard explained that even after extensive research, she still was not entirely
sure of the need for some of the legislative changes. Councilor Woodruff asked
about the authority of the CAO and Ms. Leonard clarified that this was only for
budgeted items. As for change orders, Council can give direction on any project
to not go over a specific amount. In any case, on any issue, the Council will be
apprised before action is taken. After discussion, the Council decided to
approve the ordinance and then ask for guidance from the City Attorney on
specific language. Councilor requested that the Ordinance be read by title only
for the first and second readings, there were no objections. Mayor Beckstead
read the ordinance by title only for the first and second readings. Councilor
Campbell moved to adopt Ordinance No. 700, with the understanding that the
Council will eventually review the ordinance with Attorney Dowsett. Councilor
Welch seconded, and the motion carried unanimously on a voice vote.
D. Proposal for Parks System Development Charge (SDC): Ms.
Leonard explained that one funding mechanism in the recently adopted Parks
Master Plan was to implement a Parks SDC. Staff had put together a methodology
for a charge of $365 per EDU. The issue before the Council was whether to
proceed with the notification and setting a meeting date in ninety days. Ms.
Leonard noted that there were other funding mechanisms such as grants, fees and
charges. Councilor Woodruff mentioned that a proposal for Stormwater SDCs had
been dropped because of the stagnant climate of home sales at that time. Mayor
Beckstead asked about parks maintenance, and Ms. Leonard responded that this
would be a different issue. SDC monies can be used to build parks, but not
maintain them. She also noted that if the City obtains the desired amount of
monies in a shorter period of time than anticipated, the Council could decide to
either dispense with the SDC charge or amend the project list. Further
discussion ensued. Councilor Welch moved to approve having staff proceed with
the notification process. Councilor Woodruff seconded, and the motion carried,
with Mayor Beckstead and Councilors Kelly, Woodruff, Welch and Campbell voting
“Aye”, Councilors Church and Hanes voting “Nay”.
E. Other Issues: Councilor Church asked if there was a
conflict in having Ms. Powers serving on the Planning Commission and the
Economic Development Committee, to which she had been appointed prior to her
taking a seat on the Planning Commission. Ms. Leonard indicated that the Council
had determined the composition of the committee, and could amend it if they so
desired. Councilor Welch asked that the issue be placed on the next Council
agenda for discussion.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 8:55 p.m., there being no further business to come before
the Council, Councilor Welch moved to adjourn. The motion was seconded by Mayor
Beckstead and carried unanimously.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 7th day of April, 2005.
SIGNED by the Mayor this 7th day of April, 2005.
Scott Beckstead, Mayor
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1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the
meeting to order at 2:00 p.m. Mayor Beckstead and Councilors Kelly, Hanes,
Woodruff, Welch, Campbell and Church answered the roll. Citizens and
representatives from various agencies were also in attendance, including:
Sergeant Lorimor from the Oregon State Police, Brian Leeper from the Red Cross,
Alix Anderson from the Lincoln County Health Department, Jim Hawley from Lincoln
County Emergency Services, Fire Chief Vince Stafford from Central Oregon Coast
Fire and Rescue District, Sheriff Dennis Dotson, Mr. & Ms. Nice from the Sa-Da-Munn
Apartments, Frank Johnson, a resident of Sa-Da-Munn, Susan Graves from the
Lincoln County School District, Ray Woodruff, Chair of the Central Oregon Coast
Fire and Rescue District, and Peter Turvey from Bayview Mobile Home Park.
2. DISCUSSION/ACTION ITEMS:
A. Workshop Session - Earthquake/Tsunami Preparedness: Mayor
Beckstead explained that recent events have made the topic more timely than
ever. He noted that Waldport is extremely vulnerable to a tsunami, as much of
the town sits on a sand spit.
A lengthy discussion ensued, addressing issues such as
emergency drills, warning sirens, public education, shelter and provisions for
survivors, location of critical services and supplies, relocation of school
services, coordination of efforts among the utilities to sustain or repair
services as soon as possible, and individual preparedness. Consensus of the
group was that emphasis should be placed on education and individual
preparedness. Ms. Leonard was directed to draft a letter over the Council’s
signature to urge the School District to look at relocating the middle-school
students to the elementary school site. The Traffic and Public Safety Committee
will hold a roundtable discussion in the near future to discuss coordination for
drills.
B. Other Issues: None.
3. ADJOURNMENT: At 3:35 p.m., there being no further business to come before the
Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 7th day of April, 2005.
SIGNED by the Mayor this 7th day of April, 2005.
Scott Beckstead, Mayor