JUNE, 2005 CITY COUNCIL MINUTES
JUNE 2, 2005
1. CALL TO ORDER AND ROLL CALL: Mayor
Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and
Councilors Kelly, Hanes, Woodruff, Welch, Campbell and Church answered the roll.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Hanes noted that she had attended
the Meth II conference in Newport, and the schools in the Lincoln County School
District had been provided video equipment and made commercials. She had hoped
the disc showing the commercial done by the Waldport High School students would
be available for the council to view, but it was not. However, the commercials
will be running on FOX News. She expressed pride in the Waldport students for
their efforts.
4. APPROVAL OF MINUTES: Councilor Welch moved to approve the minutes from the
April 19 Budget Committee, May 5 and May 25 City Council meetings as presented.
Councilor Woodruff seconded. Councilor Hanes asked about allowing for two
additional time extensions for Whispering Woods and Ms. Leonard clarified that
this was on the “new” subdivision as the applicant had submitted a revised plan,
and that the minutes represented the understanding of the Council. Councilor
Church noted a correction to the date for the first tsunami siren, which will be
set off on June 6, not June 5. He then moved to amend the minutes to make the
correction. Councilor Woodruff seconded, and the motion to amend carried
unanimously on a voice vote. Councilor Woodruff asked if anyone had checked into
a potential reduction in insurance due to the new method of water treatment, Ms.
Leonard indicated that this was on her “to do” list. The motion to approve the
minutes then carried unanimously on a voice vote.
5. PUBLIC HEARING(s):
A. City Budget for FY 2005-2006: Mayor Beckstead opened the
public hearing on the City of Waldport Budget for FY 2005-2006. Tom Cropper made
a couple brief comments to the Council in regard to illegal fireworks and
concerns about potential landslides. There were no additional public comments.
Mayor Beckstead then closed the public hearing.
B. State Revenue Sharing: Mayor Beckstead opened the public
hearing on State Revenue Sharing for FY 2005-2006. There were no comments. Mayor
Beckstead then closed the public hearing.
C. Parks SDC Charge: Mayor Beckstead opened the public
hearing on the Parks SDC Charge. Maggie Rivers addressed the Council, thanking
them for their ongoing support of the efforts of the Parks Committee in the past
8 years. She felt it was important for the City to take advantage of new
development to alleviate the dependence on grant monies, and encouraged support
of the adoption of SDCs. Judy Vagenas addressed the Council as a Parks Committee
member as well, and noted the community use of the skatepark, which was very
popular, proving that parks are of interest to people young and old. Councilor
Kelly asked if SDCs had a chilling effect on new development. Ms. Vagenas noted
that as a realtor, she didn’t feel that this had any effect at all, especially
at the level that was being proposed.
Mayor Beckstead asked the pleasure of the Council, about
whether or not to consider the Parks SDC Resolution. There were no objections,
so Item 11D was moved up on the agenda for consideration. Ms. Leonard noted that
the City had notified persons that could be potentially interested in the impact
of the SDC’s and had received two telephone calls in query, neither of which
were negative. She explained that the City’s SDC charges are very low, totalling
about $6,000 including the Parks SDC. Councilor Church clarified that the use of
the monies would only be for capital improvements, not maintenance. He wondered
about some of the items on the capital improvement plan, noting that other
monies may take care of some of the projects. Ms. Leonard agreed that
maintenance is not included, but pointed out that growth will provide additional
tax monies in the General Fund that could be used for maintenance. Mayor
Beckstead stated that parks were an integral part of any city’s overall plan for
livability. Councilor Church moved to approve Resolution 1075. Councilor
Campbell seconded. The motion carried, with Councilor Hanes voting “Nay”, all
others voting “Yes”.
Mayor Beckstead moved item 11E, the Bay Street Vacation, up
on the agenda to accommodate the attendees. Ms. Leonard noted that additional
materials had been received, but the applicant still did not have the necessary
percentage of surrounding property owners consent. Therefore, the petition was
considered insufficient. She explained that the Council could take up the
vacation on its own initiative, but given the concern of one of the property
owners, she did not recommend this. Councilor Kelly asked if Mr. Schlosser owned
the property, or just wanted to buy it, and Ms. Leonard responded that the
statute read “any person interested in the property”. The petitioner had asked
for only a portion of Bay street, just to the edge of his property. Councilor
Kelly clarified that the property owner(s) at the top of the street would be
losing potential access to their property, and Ms. Leonard agreed, indicating
that this was the concern. Councilor Church asked if the lot would be
unbuildable without the vacation, and Ms. Leonard responded that it appeared so,
but then asked Mr. Killian, who was representing the owners of the property, to
address the Council. He explained that the required 25-foot setback from the
base of the hill made it impossible to build without getting the additional
property from the street vacation. He stated that they would be willing to buy
the other half the street (30 feet) from the adjacent property owner, and grant
a permanent easement to the concerned property owner. Ms. Weeks explained that
her concern was that access to utilities was not as good from the top of the
hill, access through Bay street would be better. She noted that she was also
counting on Bay street for access to the lower lot. Consensus of the Council was
to suggested that Mr. Killian and Mr. Schlosser continue working on the issue,
present their new proposal to Ms. Weeks, and resubmit the proposal to the
Council when it was complete.
6. STAFF REPORTS:
A. City Administrator: Ms. Leonard noted that the Dahl
franchise fee review was on the agenda, but that they also provide an annual
rate review and as part of that process they schedule a meeting with her prior
to the end of the fiscal year. She announced that they had done so, and that
there would not be any rate change in the coming year. Councilor Woodruff noted
that the mixed recycling bins will be coming soon, which has already had an
impact in the total amount of recycling. Ms. Leonard informed the Council that
the annual agreement with Southwest Lincoln Water District had included no
change to the charge for the next fiscal year, as agreed to by the Board. If the
Council was in agreement, she would appreciate a motion to that effect.
Councilor Woodruff moved to keep the same charge of $1.90 per 1000G for the next
fiscal year. Councilor Welch seconded, and the motion carried unanimously. Ms.
Leonard noted that her final item was in regard to walkway/parking on Crestline
Drive, where the County would do the work in exchange for the City taking over
the maintenance. The County engineer has been working on the issue and met the
previous week with Ms. Leonard, Ms. Woodruff and Mr. McClintock to ascertain
what the City desired. Ms. Leonard noted that they were talking about putting in
26 parking spaces as part of the project.
B. Public Works Director: Mr. McClintock informed the Council
that the annual water quality report was ready to be mailed out either Friday or
Monday. There was a preconstruction meeting for the South Sewer Project
scheduled for Thursday, June 9 at 10:30 p.m. Once the contracts are signed, they
will be ready to start. The facultative sludge lagoon project should start July
18, and Mr. McClintock explained that once it is done, the City should not have
to worry about the lagoon for the next 10 to 12 years. Public Works was in the
process of general cleanup to get ready for Beachcomber Days and 4th of July.
Mr. McClintock noted that the crew has set signs on Crestline Drive near
Edgecliff to show the dangerous intersection and offset intersections. Tsunami
siren testing is scheduled to begin on Monday, June 6th and they will set the
sirens to sound for 30 seconds, then reset them for 3 minutes. This will have to
be done manually each week until the City comes up with some method for
automatic reset. Press releases had been sent to the media, the City sent out
2200 tsunami maps with a label to tell when the sirens would be tested to
residents who have post office boxes in the City, a notice was printed on the
back of the water bills sent out the first of June, and KORC was running an
announcement twice daily. Mr. McClintock noted that the Public Works crew will
be stationed around town to determine if there were any “dead” spots where the
sirens could not be heard. Councilor Church asked for a synopsis of the City’s
infrastructure, wondering if Mr. McClintock knew of any potential problems. He
responded that a lot of progress has been made, and altogether it is much
improved over 10 years ago.
7. COMMITTEE REPORTS:
A. CIF: No report.
B. Traffic and Public Safety: Councilor Welch stated that he
had followed up on satellite telephone issue, Global Star is the company that
services the coastal area. He noted that the County has four phones, but the
cost is a little higher than he had originally anticipated. The cost for the
phone is $599, and a service contract at $50 per month, which allows 50 minutes
a month. It is an issue in terms of being able to communicate with outside world
in the event of earthquake/tsunami. Councilor Welch noted that the Fire District
has said they will split the cost with the City. If the Council approves, he
will approach the District for their approval to share the cost for a one-year
contract. Councilor Woodruff moved to approve the sharing of the cost, Councilor
Welch seconded. Councilor Hanes asked what assurances there were in regard to
the service contract remaining at $50, Councilor Welch responded none, but it is
a one-year contract with no obligation to renew. Discussion ensued. The phone
will be stored at the grade school. Leta Haslett suggested contacting the ham
operators in the area as well. The motion carried, with Councilor Church voting
“Nay”, all others voting “Yes”.
C. EDC: Mayor Beckstead noted he had been contacted by a
number of business owners expressing concerns, and a petition was being
circulated that appears to address the reduction of parking but still supports
the beautification portion of the project. Councilor Woodruff stated that Ms.
Leonard has been in communication with ODOT in regard to the number of parking
spaces to be lost, seeing what can be done about relaxing some of their
standards, especially on the east side of the street where the curvature of the
street allows for visibility. Councilor Woodruff also indicated that the parking
losses will probably occur regardless of the project, when ODOT does their
repaving. Councilor Welch noted that at the last meeting the Committee voted to
eliminate one crosswalk, which would help to add back 4 spaces. Mayor Beckstead
noted that if a special Council meeting needed to be convened to address the
concerns, it would be done.
D. Parks: Councilor Woodruff indicated that one issue that
needed to be addressed was that when they had asked for a quote for irrigation,
they also asked for quote on the little gully. A dry streambed would cost $450.
The funds are in the parks fund to do the work. Councilor Welch moved to
authorize the additional work. Councilor Campbell seconded. The motion carried
unanimously. Councilor Welch congratulated Councilor Woodruff on finally getting
the roof on the gazebo, and noted that it would be good to put up a suitable
plaque to honor the constructors. Councilor Woodruff also suggested a plaque for
the barbecue at the Senior Center, which had been done with the assistance of
the American Legion and Angell Job Corps.
E. Finance and Administration: Councilor Campbell noted that
the Committee met and reviewed the Dahl franchise fee. The Committee felt it
appropriate to leave the fee as it was. Councilor Woodruff moved to continue the
agreement with Dahl Disposal with the current fees. Councilor Church seconded,
and the motion carried unanimously on a voice vote.
8. CONSENT CALENDAR: The Council considered the Intergovernmental Agreement for
Law Enforcement Services and the Beachcomber Days proclamation. Councilor
Woodruff moved to approve the Consent Calendar. Councilor Campbell seconded, and
the motion carried unanimously on a voice vote. Mayor Beckstead will read the
proclamation at the coronation on the 16th at 7:00 p.m.
9. CORRESPONDENCE: The Council acknowledged the letter from the Beachcomber Days
Committee regarding street closures.
10. INFORMATION ITEMS: The Council considered the following items: Notice of
Publication Errors, Library Board Minutes and Circulation Report, Library
Donations and Expenditures, Community & Senior Advisory Board Minutes, Planner
Report, Municipal Court report, and Toledo-Sweet Home Rail Corridor Feasibility
Study. Ms. Leonard noted the notice of publication errors was included in the
materials as required by budget law. Councilor Welch indicated that the rail
corridor feasibility study had been included as an item of interest in regard to
the idea of rail transport between Toledo and Albany. He stated that the cost to
upgrade the rail system was too much to justify the expense at the present time.
11. DISCUSSION/ACTION ITEMS:
A. Resolution 1072, Amending Budget for FY 2004-2005: Ms.
Leonard explained the need for the budget amendments. There were no questions.
Councilor Woodruff moved to approve Resolution 1072, Councilor Welch seconded,
and the motion carried unanimously.
B. Resolution 1073, Adopting The City of Waldport Budget for
FY 2005-2006: Ms. Leonard asked the Council to consider amending the approved
budget to put the $500 back into the City Attorney Training and Travel.
Councilor Welch moved to approve the amendment. Councilor Campbell seconded.
Councilor Hanes asked why this was being done, and Ms. Leonard explained that at
the budget committee meeting they were not able to answer the question, but
subsequent research showed that the total amount according to the contract was
$2000, the cost of which was split with Yachats. Following a brief discussion,
the motion carried unanimously. Councilor Welch then moved to adopt Resolution
1073 as amended. Councilor Woodruff seconded, and the motion carried unanimously
on a voice vote.
C. Resolution 1074, Adopting State Revenue Sharing: Councilor
Woodruff moved to adopt Resolution 1074. Councilor Church seconded. The motion
carried unanimously on a voice vote.
D. Resolution 1075, Setting Park SDC’s and Adopting
Methodology: Previously addressed.
E. Bay Street Vacation Request: Previously addressed.
F. Dahl Franchise Fee Review: Previously addressed.
G. Other Issues: None.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 8:33 p.m., there being no further business to come before
the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 7th day of July, 2005.
SIGNED by the Mayor this 7th day of July, 2005.
Scott Beckstead, Mayor
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JUNE 2, 2005 WALDPORT ROAD DISTRICT #3
1. CALL TO ORDER AND ROLL CALL: Chair Beckstead called the
meeting to order at 6:50 p.m. Chair Beckstead and Members Kelly, Hanes,
Woodruff, Welch, Campbell and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. MEMBER COMMENTS AND CONCERNS: None.
4. MINUTES: The Board considered the minutes of the June 3 and July 27, 2004 and
April 19, 2005 meetings. Mr. Welch moved to approve the minutes as
presented. Ms. Woodruff seconded, and the motion carried
unanimously on a voice vote.
5. PUBLIC HEARING - Road District #3 Budget for FY 2005-2006: Chair Beckstead
opened the public hearing. There were no comments. Chair Beckstead closed the
public hearing.
6. DISCUSSION/ACTION ITEMS:
A. Consideration of Resolution RD05-01 Adopting a Budget for
FY 2005-2006 and Making Appropriations: Ms. Woodruff moved to approve
Resolution RD05-01. Ms. Hanes seconded, and the motion carried
unanimously on a voice vote.
B. Other Issues: None.
7. ADJOURNMENT: At 6:54 p.m., there being no further business to come before the
District, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan, City Clerk
Approved by the Waldport Road District #3 Board this 1st day of June, 2006.
Signed by the Chair this 1st day of June, 2006.
Scott Beckstead, Chair