JULY, 2005 CITY COUNCIL MEETING MINUTES:
JULY 7, 2005
1. CALL TO ORDER AND ROLL CALL: Mayor
Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and
Councilors Kelly, Hanes, Woodruff, Welch, Campbell and Church answered the roll.
A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Ms. Papas addressed the Council regarding a
list of citizen concerns which she stated she had gleaned from conversations
with various people. These included questions regarding the bulbouts, water
costs, the south sewer project, and other issues. Mayor Beckstead and Councilor
Kelly both suggested that concerned citizens contact them in regard to such
issues, as they would be glad to answer questions at any time. Virginia Hafner
expressed concern regarding the south sewer project and the lack of specific
details on the project, especially in terms of the road construction. Mr.
McClintock explained that the contractor will be filling the roads in with cold
patch as a temporary measure, and then removing and replacing it with hot mix
when the project is completed. However, they do have to wait for compaction
before they can do any overlay. A brief discussion ensued regarding providing
project information to the South County News and the News Times, as well as
possibly posting information on the City’s website. Mr. McClintock explained
that it is difficult to inform the public in advance of each day’s work since
the independent contractor sets his own schedule day by day. Representatives
from the new Kayak Shack were present to distribute information about their new
venture. Ms. Vagenas addressed the Council regarding the fireworks fund, which
is still lacking $1500 in covering this year’s expenses, and indicated that all
donations were welcome.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Campbell noted there was a lot of
construction going on in his parking lot, and also stated that the golf course
is paying for its portion of the south sewer project. Mayor Beckstead gave a
brief overview of the previous night’s meeting of the Citizens Patrol,
indicating that they had reviewed the tsunami warning system and were in the
process of putting together a protocol for getting information out if the level
of the warning was something short of sounding the sirens. He noted he will be
attending a meeting in August with county officials and other mayors to talk
about putting together a comprehensive county plan with a uniform means of
communication that is nationwide along the coastline. Councilor Kelly stated he
felt the south sewer project contractor was doing a very good job of keeping
traffic flowing, taking up a minimal length of street and directing traffic
around the work, and then filling in by the end of the day.
4. MINUTES: The Council considered the minutes from the June 2, 2005 meeting.
Councilor Woodruff moved to approve the minutes as presented. Councilor Welch
seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
A. CAO: Ms. Leonard informed the Council that Charter has
sent a letter to 21 cable subscribers in the area to apprise them of the fact
they were discontinuing service to this area and removing their cable. They will
not charge these customers after August 1, with removal anticipated on October
1. In the letter they suggested the affected customers contact Alsea Cable
regarding service, and indicated they were willing to negotiate with Alsea Cable
to use the conduit through the bridge if they were interested. This service
discontinuance was due to the minimal number of customers and cost of necessary
upgrades. Ms. Leonard noted that the Pioneer Telephone franchise fee review was
upcoming. They had been notified prior to July 1 that the fees would be reviewed
prior to January 1. Finance and Administration will take up the issue and make a
recommendation to the Council. In regard to the Downtown Revitalization Project,
Ms. Leonard noted that she had discovered that ODOT had planned to reduce the
number of parking spaces in conjunction with their overlay and lighting
improvements, and that the beautification project will actually assist in
retaining some parking that could have been lost, due to the curb extensions
which will serve to increase visibility. Councilor Welch indicated that the
change to the Chevron Station entrance was also an ODOT issue, rather than a
result of the Downtown Revitalization plan. Ms. Leonard reported that the water
rights issue passed in both houses, and was no longer a concern, as the City can
continue to get extensions on water rights. Ms. Leonard indicated that a couple
of interviews for the Public Works Superintendent position had been held, and a
couple more would take place in the following week. The City received a total of
seven applications.
B. Public Works Director: Mr. McClintock indicated his
understanding was that the City might be losing 18 or 19 spaces from a total of
63 along Highway 101 as part of the ODOT improvements. He gave a brief update of
the South Sewer project, indicating that he will speak to the engineer about
expediting the flow of information between the contractor, inspector and City.
In regard to the water outage on Range Drive, Mr. McClintock noted that the
contractor had hit a 10" main due to a miscalculation in where the line crossed
Range Drive. The City is now aware of the actual location of the line. In
response to a query from Councilor Church, Mr. McClintock stated that there was
80 lbs of pressure sustained flow available to the hydrants in Old Town, with a
pressure reducing valve on Crestline that can be adjusted as necessary. The
lagoon dredging project will start August 15 with a 4-5 week construction
window. Mr. McClintock indicated that he had finally heard from ODOT regarding
the relocation of the speed sign on Highway 34 near the Waldport Heights Road
intersection, and the answer was “No”. A study had been done, and one factor was
that there had been no accidents in the area. In regard to the tsunami sirens,
Mr. McClintock noted that they had run for 3 minutes on July 4th, but that the
City was now getting automatic timers installed so that the sirens would not
have to be manually set for 30 seconds for tests and then reset for the full 3
minutes in case of emergency. Ms. Leonard added that the City will have an
agreement drawn up with LinCom that will clarify and provide parameters for when
the tsunami siren should be sounded. Mayor Beckstead reiterated that in the
event of a tsunami City government will do what it can, but personal
responsibility is extremely important.
7. COMMITTEE REPORTS:
CIF: Councilor Hanes noted that she had been unable to attend
the last meeting, and asked if someone else would take over as the Council
representative. Councilor Welch offered to serve as the Council representative
to CIF. He further indicated he had attended the last meeting, which had focused
on the Council of Governments Meals program. He felt it had been a good
presentation, and the program was funded for the upcoming year but then they
will have to start looking at alternative means of funding. The next regularly
scheduled CIF meeting will be at City Hall on July 28 at 10:00 a.m. A special
meeting has been scheduled for August 4th at 10:00 a.m. at City Hall to meet
with Secretary of State Bill Bradbury. Mr. Bradbury will discuss general issues
as well as marine reserves.
8. CORRESPONDENCE: None.
9. CONSENT CALENDAR: The Council considered the City Engineer contract renewal.
Councilor Welch moved to approve the Consent Calendar. Councilor Campbell
seconded, and the motion carried unanimously on a voice vote.
10. INFORMATIONAL ITEMS: The Council considered the following items: Library
Board minutes and circulation report; Community & Senior Advisory Board minutes;
Planner Report; Municipal Court report; and Planning Commission minutes from
April 26 and May 24. There were no questions.
11. DISCUSSION/ACTION ITEMS:
A. Application for Senior/Community Center Board Vacancy: It
was noted that this item had been misidentified on the agenda, as the
application was actually for the Library Board vacancy. Mayor Beckstead moved to
appoint Charles Lediard to the Library Board. Councilor Welch seconded, and the
motion carried unanimously on a voice vote. Staff noted that there had been no
applications yet received for the three vacancies on the Senior/Community Center
Board.
B. Update on Urban Renewal District Process: Ms. Leonard
indicated that the Urban Renewal Board had been meeting monthly since January to
talk about creating a new district. The process is underway to the point where
the boundary has been created and potential projects have been identified. These
projects include such items as sidewalks on Crestline and Range Drive, park
upgrades, etc. The next meeting would be July 11 at 2:00 p.m., and the Agency
would be reviewing the financial analysis at that time.
C. Other Issues: Councilor Welch reported that he had met
with the satellite phone representative. They were still waiting to ascertain
the cost of the antenna, and then would be faxing an invoice for the entire
amount.
Councilor Campbell reminded the Council that back in January they had talked
about having workshops to review the City’s various Master Plans and other such
plans, but none had been scheduled yet. It was agreed to set a workshop after
the new Public Works Superintendent has been hired.
Ms. Leonard noted that this was Mr. McClintock’s last
meeting, as he was leaving the City to go to work full-time for the City of
Yachats. She presented him with a plaque of appreciation. Mr. McClintock
reminisced about the last seven years, and noted that he was very pleased with
the progress that had been made. The Council expressed their appreciation for
his efforts as well.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 8:35 p.m., there being no further business to come before
the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 4th day of August, 2005.
SIGNED by the Mayor this 4th day of August, 2005.
Scott Beckstead, Mayor