JANUARY 13, 2005
1. CALL TO ORDER: Mayor Beckstead called the meeting to order at
7:03 p.m.
2. ADMINISTER OATH OF OFFICE: City Clerk Quinlan administered the oath of office
to Mayor-Elect Beckstead and Councilors-Elect Campbell, Hanes, Kelly and
Woodruff. There was a brief recess for refreshments.
3. ROLL CALL: The meeting resumed at 7:25 p.m. Mayor Beckstead and Councilors
Kelly, Hanes, Woodruff, Campbell and Church answered the roll. Councilor Welch
was excused. A quorum was present.
4. CITIZEN COMMENTS AND CONCERNS: Thomas Cropper addressed the Council in regard
to the testing of fire hydrants. He asked to be informed of the next round of
testing, and asked to see the records of previous testing. Mr. McClintock
explained that the City does annual flushing, and the fire department uses
various hydrants for training. Mr. Cropper was invited to review the records of
the hydrant flushing. Lynette Sproul, 1465 Chad Drive, addressed the Council
regarding recent work done by the Public Works department at the end of Chad
Drive, where a bulldozer was necessary to clear the area in order to fix a major
sewer line break. She explained that the primary concern was not the “No
Dumping” sign or the gate, though they were very unattractive, but the
destruction of undergrowth. She and her husband offered to assist in replanting
the area. Mr. McClintock noted that the sign was posted because of dumping
problems, and the gate was installed to prevent unauthorized vehicles from
accessing that area. They had to move in heavy equipment to accomplish the
repair, and the intent is to let it regrow, unless it is necessary to reaccess
the area. Discussion ensued. Ms. Leonard noted that there were amenities that
could be installed to improve the appearance of the area, and replanting would
also help. Ms. Papas addressed the Council in regard to concerns about animal
control in South County. She felt that even though the City could not
participate in the animal control program due to expense, there were things that
could be done. Mayor Beckstead explained that the County is preparing to embark
on an aggressive dog-licensing campaign, in conjunction with the local
veterinarians. It is much easier for Newport and Lincoln City to do this, with a
paid animal control officer, than here. He has initiated a dialogue with Mayor
Smith of Yachats in regard to handling these issues. Councilor Woodruff asked if
the licensing fees from South County could be put into animal control in the
South County area, and Mayor Beckstead responded that he felt the County might
be open to this. Mr. Cropper iterated an ongoing concern about cougars and bears
in the City as well. Ms. Leonard reported to the Council that Ms. Clark from
Carpet Techs had a concern regarding the visibility of their business, located
behind City Hall, due to the fact that there is a wax myrtle shrub at the Senior
Center that limits view. Additionally, she wondered if a sign could be installed
to show where Bay Street is located on the south side of Highway 34. Councilor
Woodruff will bring the issue of the shrub to the Senior Center Board for
discussion. Ms. Clark had indicated a willingness to help pay the expense of
relocating the bush if necessary.
5. COUNCIL COMMENTS AND CONCERNS: Councilor Woodruff reminded the Council that
January 14 and 15 were scheduled for the annual Solid Waste District computer
recycling program. Mayor Beckstead noted that, as the events in Southeast Asia
have demonstrated, a tsunami can have a devastating effect on coastal
communities. He, along with other mayors and leaders in the County, will be
meeting with U.S. Representative Darlene Hooley in regard to this issue. He
asked the Council to consider revisiting the issue to ascertain that the City is
doing everything possible to ensure the greatest survival in the event of a
tsunami. Following a brief discussion, consensus of the Council was that the
next workshop topic would be tsunami preparedness. Ms. Leonard will set up the
workshop.
6. MINUTES: The Council considered the minutes from the November 30 and December
2, 2004 meetings. Councilor Woodruff moved to approve the minutes as presented.
Councilor Campbell seconded, and the motion carried unanimously on a voice vote.
7. PUBLIC HEARING(S): None.
8. STAFF REPORTS:
A. City Administrator: Ms. Leonard reported that she had met
with Sheriff Dotson that week, and he had remarked on the wonderful work the
Citizen Patrol has been doing and wanted to let the City know that they are
serving as an example for other communities as well. The Oregon Department of
Fish and Wildlife has notified the City that they will be doing a restoration
project on Lint Slough, and part of the project would be to breach the berm,
which will affect the City’s trail system around the slough. Ms. Leonard has
spoken to ODFW representatives about the importance of this trail, and initial
conversations indicate they will try to find funds to rebuild the trail, perhaps
with footbridges over the berm breaches. However, as a result of this
restoration project the City will be withdrawing their State Parks application
for funding for trail improvements and a viewing platform. Ms. Leonard noted
that this will also affect the City’s main water transmission line where it
crosses the slough, as the roadway will be removed and the City will have to
find an alternate means of access. She informed the Council that ODFW will be
holding a meeting on January 20 at 7:00 p.m. at the Forest Service office to
talk about the restoration project.
B. Public Works Director: Mr. McClintock indicated he was
initially dismayed by the Lint Slough restoration information, but upon
reflection he realized that this would be a positive improvement for the City’s
wastewater discharge, as the more velocity the better the dilution zone. ODFW
will also be doing a tidal influences study which the City might be able to use
for the discharge permit as well. Mr. McClintock reported that the changeover to
the new disinfection system was progressing; all the equipment was now on-site
and the technicians will be here in the next couple weeks. The project should be
done in four to six weeks. Ms. McClintock informed the Council that the
Southworth Creek monitoring information is not available, as Water Resources did
not actually do the testing yet, but they have it scheduled for September and
October of 2005. He had met with the engineers regarding the facultative sludge
lagoon project, which is still on schedule. They are now looking at a few
options for how to physically accomplish the project, and Mr. McClintock noted
that DEQ now wants a drainage system installed as well. The sidewalk bulb-outs
should start on January 14, weather permitting.
9. COMMITTEE REPORTS:
A. CIF of South Lincoln County: Ms. Leonard reported on the
last meeting, noting that CIF has a website that will be up and running next
month, which will be a great tool for bringing all the organizations together in
the south county area. She noted that the forums for 2005 have been determined,
and the next workshop, scheduled for January 27, would be in regard to drafting
effective press releases.
B. Community Youth Report: No representative was available.
C. Parks Committee: No report.
10. CONSENT CALENDAR: The Council considered the following item: Signatory
Resolution No. 1064. Councilor Woodruff moved to approve the Consent Calendar.
Councilor Church seconded, and the motion carried unanimously on a voice vote.
11. CORRESPONDENCE: None.
12. INFORMATIONAL ITEMS: The Council considered the following items: Municipal
Court report, Planning Commission minutes from October 26, 2004, and Planning
report. No action was necessary.
13. DISCUSSION ITEMS:
A. Committee Assignments: Ms. Leonard noted that in addition
to the two standing committees there are 11 Council positions on committees that
also need to be filled. She distributed a list of the committees, and the issue
will be on the next agenda for discussion. In regard to the Finance &
Administration and Infrastructure Planning Committees, Mayor Beckstead suggested
that the three senior Council members be on the Infrastructure Committee, and
the newest members be on the Finance Committee. It was noted that the terms are
for two years, though a council member can request a change if desired.
Following a brief discussion, Councilor Church moved to appoint Councilors
Kelly, Hanes and Campbell to the Finance & Administration Committee, and
Councilors Woodruff, Welch and Church to the Infrastructure Committee. Councilor
Woodruff seconded, and the motion carried unanimously on a voice vote.
B. Budget Committee Appointment: Councilor Campbell indicated
that he was now aware he needed to recruit a budget committee member as a
replacement for his vacated position, and will have someone available by the
next Council meeting.
C. Nomination for CWACT Representative: Ms. Leonard noted
that Councilor Welch has represented the City on this committee for the past few
years, and would probably consent to continue serving. Mayor Beckstead moved to
reappoint Councilor Welch, Councilor Church seconded, and the motion carried
unanimously on a voice vote.
D. Consideration of Budget Resolution: Ms. Leonard explained
that it was often necessary throughout the year to have to move monies in the
budget, to cover unanticipated expenses or to acknowledge additional receipts.
Councilor Woodruff moved to approve Resolution No. 1065, Councilor Church
seconded, and the motion carried unanimously on a voice vote.
E. Other issues: None.
14. EXECUTIVE SESSION: Not needed.
15. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
16. GOOD OF THE ORDER: Nothing further.
17. ADJOURNMENT: At 8:33 p.m., there being no further business to come before
the Council, Councilor Woodruff moved to adjourn. Councilor Campbell seconded,
and the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 3rd day of February,
2005.
SIGNED by the Mayor this 3rd day of February, 2005.
Scott Beckstead, Mayor