OCTOBER, 2004 CITY COUNCIL MEETING MINUTES:
1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the
meeting to order at 7:02 p.m. Mayor Beckstead and Councilors Abbott, Woodruff,
Campbell and Church answered the roll. Councilor Welch was excused. Councilor
Peterson was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Donald Chin addressed the Council, thanking
public works for cutting brush and painting "slow" on Waldport Heights Drive. He
expressed concern about a driveway that is apparently in city right-of-way and
higher than the asphalt, indicating it could be hazardous if two vehicles try to
pass each other at that point in the road. Councilor Woodruff noted that
Waldport Heights was on the agenda for discussion. Mr. McClintock stated he will
speak to City Planner Larry Lewis regarding the driveway. Mr. Chin also asked
about fill next to the road near his driveway, wondering whose responsibility it
is. Mr. McClintock will review that as well.
3. COUNCIL COMMENTS AND CONCERNS: Mayor Beckstead reported on a meeting held
that day with members of Forest Service and other representatives. This was in
regard to the potential relocation of the Forest Service offices. He felt that
the group had a good discussion, and had heard that a recommendation may be made
sometime in mid-November.
4. MINUTES: The Council considered the minutes from the September 2, 2004
meeting. Councilor Woodruff moved to approve the minutes as presented. Councilor
Abbott seconded, and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
A. CAO: Ms. Leonard noted that she was pleased with the
response from deputies on requests for code enforcement. She had met with
Sheriff Dotson regarding the 20 mph designation in the school zone, and he
reported that people do seem to be following it. Ms. Leonard mentioned the
progress being made on the Keady Wayside gazebo and thanked Ray Woodruff and
Pioneer Telephone for their time and effort in this project. Councilor Woodruff
also noted the assistance provided by Mr. Chin. Ms. Leonard distributed a notice
for Newport’s “City Hall” day, and extended an invitation to all interested
persons to attend. She noted that the League of Oregon Cities Annual Conference
was scheduled for the same week as the next Council meeting and suggested that
the Council determine whether to change the next Council meeting date to
accommodate any members interested in attending the conference. In response to a
query from Ms. Leonard, consensus of the Council was favorable to having a
holiday party again this year, with City staff, Council members, Planning
Commission members, and respective spouses in attendance. Councilor Woodruff
noted that we may want to hold an extra seat at conference for a new councilor,
since it will be after the November election.
B. Public Works Director: Mr. McClintock reported that the
waterline replacement work is finished on Highway 101, and publicly thanked Ms.
Carol Reed for her cooperation in providing the necessary easement to tie the
waterline in between Strawberry Street and Highway 101. He noted that Water
Resources is doing flow monitoring at Southworth Creek, with the intent to give
an update on flow in the driest part of the year. The report was free to the
City. Mr. McClintock indicated that there would be a Wastewater project
forthcoming as a result of the NPDES permit, as the outfall pipe needs to be
extended so that it is underwater at all times. This will take some engineering,
but he noted that DEQ will assist the City in the project. The Road District #3
paving projects are completed for the year, and the last of the sidewalk on
Highway 34 was poured as of this date. The remaining street projects were Cedar
Street sidewalks and the bulb-outs on Highway 34. After the last meeting, Mr.
McClintock had the Public Works crew perform brush-cutting and clearing on
Waldport Heights Drive, and also had them paint “slow” on the pavement. He
agreed with Mr. Chin that traffic did speed there, and suggested the Council
consider speed bumps as a slowing measure. Councilor Campbell moved to install
speed bumps on Waldport Heights Drive. The motion died due to lack of a second.
Following a brief discussion, Councilor Church moved to install speed bumps, and
Councilor Woodruff seconded. Further discussion ensued, following which the
motion was withdrawn. Consensus of the Council was to bring the item back to the
next agenda for further discussion, and hopefully with some input from affected
property owners in the area. Mr. Chin will apprise his neighbors of the
proposal.
7. COMMITTEE REPORTS:
A. CIF: Councilor Abbott noted that they had a good meeting
with youth groups in area, including Yachats, Waldport, and Angell Job Corps.
The next meeting will be on October 28th and would be a “school summit” meeting
with the superintendent and all three principals, at the new elementary school.
He indicated that it would be a good opportunity to see what's going on with
schools, and invited all interested persons to attend.
B. Youth report: None.
C. Parks Report: Councilor Woodruff noted the Committee had
held a meeting recently, and there would be at least one more to go before the
public hearings on the Parks Master Plan.
8. CONSENT CALENDAR: Ms. Leonard noted that the City Engineer bill had been
hand-carried into the meeting and could be considered under the Consent
Calendar. Councilor Woodruff moved to approve the Consent Calendar. Councilor
Abbott seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the following: Senior Borad
minutes, Municipal Court report, Planning report and Planning Commission minutes
from August 24, 2004. No action was required.
11. DISCUSSION/ACTION ITEMS:
A. Request for Additional Support - Senior Meals Program: Ms.
Leonard explained the request from COG to increase the City’s donation by 85%.
Discussion ensued. Ms. Leonard noted the monies could come from the General Fund
contingency. Councilor Woodruff stated that she felt that it was preferable that
individuals support the program as opposed to the City Council allocating tax
monies. Councilor Church moved to grant the request for an additional 85%.
Councilor Abbott seconded, and the motion carried, with Mayor Beckstead and
Councilors Abbott, Campbell and Church voting “Aye”, Councilor Woodruff voting
“Nay”.
B. Request to Initiate Street Vacation Proceedings: Ms.
Leonard explained that the Lincoln County Mapping Department is in the process
of mapping the City of Waldport for their GIS program, and part of this process
is to check each deed for accuracy. In the process, errors come to light. In
this case, in 1963 the City and an adjoining property owner had exchanged deeds
to portions of Norwood Drive for the purpose of realigning the street. However,
when the City makes a change in public ownership, the proper procedure is to
vacate the property. Ms. Leonard indicated that one of the affected property
owners is Councilor Church, who would abstain from the proceedings. Councilor
Abbott moved to initiate the street vacation proceedings. Councilor Woodruff
seconded, and the motion carried unanimously, with Councilor Church abstaining.
C: Waldport Heights: Ms. Leonard reviewed the memo contained
in the Council packet, explaining that it was for information only and no action
was proposed at this time.
D. Annexation of Forest Service Property: Ms. Leonard
reviewed the issue, noting that the Ranger Station property was in the City’s
Urban Growth Boundary but had never been annexed to the City. The Forest Service
was unaware of the situation as well, and have no objection to the annexation.
They were looking at selling off a portion of the property, and the City’s
zoning would allow greater development density than the County. Councilor Abbott
moved to initiate the annexation process. Councilor Church seconded. The motion
carried unanimously on a voice vote.
E. Other issues: None.
12. EXECUTIVE SESSION: Not necessary.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 7:55 p.m., there being no further business to come before
the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 9th day of November, 2004.
SIGNED by the Mayor this 9th day of November, 2004.
Scott Beckstead, Mayor
1. CALL TO ORDER AND ROLL CALL: Mayor
Beckstead called the meeting to order at 3:10 p.m. Mayor Beckstead and
Councilors Abbott, Church, Campbell, Welch and Woodruff answered the roll.
Councilor Peterson was absent. A quorum was present.
2. POLICY GOVERNANCE WORKSHOP SESSION: Councilor Abbott and City Administrator
Leonard provided a Power Point presentation on aspects of “Policy Governance”. A
lengthy discussion ensued, following which it was determined not to create a new
policy, but to establish a series of workshops to review all the current City
Master Plans. The first workshop will be scheduled for November 30, 2004 from
3:00 to 5:00 p.m. to review one of the Plans (the newly drafted Parks Master
Plan if it is completed). Future workshops will be scheduled, with the second
one sometime in January.
3. ADJOURNMENT: At 4:49 p.m., there being no further business to come before the
Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 9th day of November, 2004.
SIGNED by the Mayor this 9th day of November, 2004.
Scott Beckstead, Mayor