NOVEMBER, 2004 CITY COUNCIL MEETING MINUTES:
1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the
meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Abbott, Woodruff,
Welch, Campbell, and Church answered the roll. Councilor Peterson was absent. A
quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Sharon Robinson addressed the Council and
provided an update on the activities of the Youth Center. She announced that the
Youth Center, in conjunction with other groups such as the softball leagues, are
embarking on a SOLV (Save Oregon from Litter and Vandalism) project along the
bay on the east side of the bridge in front of the Youth Center, and indicated
that an informational meeting will be held on November 29 at 6:00 at the Youth
Center, located in the west end of the old middle school. Earth Day, April 23
will be the chosen date for the project. Mayor Beckstead added that this would
improve visibility and safety for all, as well as get rid of noxious weeds such
as scotch broom.
Ms. Papas addressed the Council in regard to total cost benefit analysis, citing
the recent franchise fee increase for the cable companies as an example. She
provided a copy of her analysis to the Council.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Welch reviewed the written
information provided for the Council packet, outlining the acquisition of Oregon
State highway funding for Lincoln County, particularly improvements to Highway
20. Mayor Beckstead thanked Councilor Welch for his continuing efforts as the
City’s representative on the Cascades West Area Commission on Transportation.
Noting the presence of Sheriff Dotson, Mayor Beckstead
congratulated him on his successful election to a second term in office and
invited him to address the Council. Sheriff Dotson stated that the time ahead
will be very busy, trying to achieve a number of goals including improving
infrastructure so that the level of service provided will be the best possible.
He cited some minor changes, such as a change in uniform color from brown to
green and making the patrol car decals more visible and distinctive. Councilor
Welch thanked Sheriff Dotson for the increased emphasis on speed patrol by the
deputies.
As there were a number of residents present to address the
Waldport Heights discussion, Mayor Beckstead moved the issue up on the agenda
and invited citizen comments. The following people spoke: Vernon Tryon, Dick
Hollister, Cory Comstock , Kyleen Rowley, Sandra Chin, Ronn Russell, and Ruth
Gildersleeve. Ms. Leonard noted that the City had received a total of six
letters as well. The comments included suggestions such as the need for
additional brush control, the possibility of widening the road slightly through
the curves, ensuring the right-of-way was cleared of obstructions, installing
mirrors at the curves and at the entrance to Waldport Heights, additional
signage, moving the speed signs on Highway 34, and installing “chatter bars” to
warn traffic on the highway that they were entering a residential area. The
majority of the people present were not in favor of the installation of speed
bumps. Several noted that the new signage and emphasis on speed problems had led
to a recognition by the residents that caution was appropriate. Mayor Beckstead
suggested that the neighborhood might want to contact the few drivers that sped
through the area, and then, if the problem continued, to contact the Sheriff
Department. He assured the audience that the City will continue to work with
ODOT on the relocation of the signs, reexamine the possibilities for additional
signage and widening of the narrow area, and continue the brush removal, but
that there will be no speed bumps installed.
4. MINUTES: The Council considered the minutes from the October 7 and October
25, 2004 meetings. Councilor Welch moved to approve the minutes as presented.
Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: At 8:00 p.m. Mayor Beckstead opened the public hearing on the
proposed street vacation of a portion of Norwood Heights Drive. There were no
comments. Mayor Beckstead then closed the public hearing. Councilor Welch moved
to read Ordinance No. 696 by title only for the first and second readings.
Councilor Abbott seconded, and the motion carried on a voice vote, with
Councilor Church abstaining. Mayor Beckstead read Ordinance No. 696, “An
Ordinance Vacating Portions of Norwood Heights Drive Within the City of
Waldport, Lincoln County, Oregon and Declaring an Emergency” by title only for
the first and second readings. Councilor Welch then moved to adopt Ordinance 696
as read, Councilor Abbott seconded, and the motion carried, with Councilor
Church abstaining.
6. STAFF REPORTS:
A. City Administrator: Ms. Leonard noted that the City
Attorney had attended the League of Oregon Cities conference on Ballot Measure
37, and had brought back a model ordinance which will need to be completed and
adopted by December 2. The Council will have the ordinance before them for
adoption at their meeting on November 30. Ms. Leonard then asked for direction
from the Council in regard to the potential relocation of the weighstation south
of town, noting that the current location was an obstacle to the development of
the Parmalee property. Following a brief discussion, consensus of the Council
was favorable to Ms. Leonard drafting a letter from the City Council to ODOT,
stating that placing the weighstation outside the City limits would be
beneficial to the City’s economic health and growth.
B. Public Works Director: Mr. McClintock reported that he
hoped to have the results of the flow monitoring on Southworth Creek in the next
month or so. He announced that the City would be performing its annual flushing
of the distribution lines during the first two weeks in December. Wastewater
Treatment Plant had been visited by DEQ on October 28, and they were impressed
with the operation of the plant. They reviewed the outfall in Lint Slough, which
needed to be fully underwater by August of 2005, and the City’s engineers would
be working with DEQ on the best cost solution to address the issue. Mr.
McClintock reported that the crew had located and repaired a major source of I &
I on Ocean Terrace, where the sewer main had been broken by tree roots. He
anticipated that there would be a definite decrease in the number of hours of
operation on the Range Drive pump station as a result of the repair. Councilor
Church asked about the cracks in the skateboard park, and Mr. McClintock stated
that this was normal settling according to the experts, but that some finishing
concrete work could be done if the situation worsens.
7. COMMITTEE REPORTS:
A. CIF: Councilor Abbott reported that the last meeting had
included a presentation about the schools, and that he was impressed with how
the local schools are doing. He noted that the high school ranked third in the
state in test scores. Mayor Beckstead suggested that the media consider covering
these meetings, as they were attended by a wide spectrum of entities addressing
fundamental community issues.
B. Community Youth Report: Previously addressed.
C. Parks Committee: Councilor Welch noted that the volunteers
were doing a great job on gazebo, and suggested that a plaque or some other
acknowledgment might be appropriate.
8. CONSENT CALENDAR: The Council considered the following items: City Engineer
bill, and Surplus Property Resolutions No. 1062 and 1063. Councilor Welch moved
to approve the Consent Calendar, Councilor Woodruff seconded, and the motion
carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the following items: Senior
Board minutes, Library Board minutes, Municipal Court report, Planning report,
and Planning Commission minutes of September 28, 2004. There were no comments.
11. DISCUSSION/ACTION ITEMS:
A. Waldport Heights Drive Safety Concerns: Previously
addressed.
B. Consideration of Street Vacation Ordinance: Previously
addressed.
C. Annexation of “Island” Properties: Ms. Leonard noted that
the affected properties had been notified of the annexation, and she had only
received comment from the Forest Service, which was in favor of the annexation.
Councilor Woodruff moved to read Ordinance No. 697 by title only for the first
and second readings. Councilor Abbott seconded, and the motion carried
unanimously on a voice vote. Mayor Beckstead read Ordinance No. 697, “An
Ordinance Pursuant to ORS 222.750, Declaring the Annexation of Land Surrounded
by the Present City Limits of the City of Waldport, Said Land Identified on
Lincoln County Assessor’s Map 13-11-19CC as Tax Lot 700, Map 13-11-30BB as Tax
Lots 101, 105, 106 and 300, Map 13-12-24DD as Tax Lot 500, and 12-12-25AA as Tax
Lot 400" by title only for the first and second readings. Councilor Welch moved
to adopt Ordinance 697 as read, Councilor Abbott seconded, and the motion
carried unanimously on a voice vote.
D. Downtown Revitalization Project Discussion: Ms. Leonard
reviewed her summary of the issue, noting that the Economic Development
Committee needed to reconvene in order to work on the Downtown Revitalization
project. The committee had not met for about a year, and some members were no
longer available. The current membership requirements were: 3 Councilors, 2
Planning Commissioners, 2 Chamber of Commerce members and 2 at-large members. In
order to gain a broader representation, Ms. Leonard suggested the Council
consider revising the committee structure to: 3 Councilors, 1 Planning
Commissioner, 1 Port representative, 2 business owners, and 2 at-large members.
Ms. Leonard indicated that the Council action needed was to resolve the
committee structure at this meeting, and then make appointments at the next
meeting. Councilor Woodruff suggested that the residency requirement for the
Council members extend to the Planning Commission member, as currently the City
allows someone from outside the City but in the Urban Growth Boundary to sit on
that Commission. Following discussion, it was noted that the need was just for
the two business owners, as that the rest of the members had indicated a
willingness to continue on the committee. Councilor Welch moved to reconfigure
the committee according to Ms. Leonard’s proposal, Councilor Campbell seconded,
and the motion carried unanimously on a voice vote.
E. Other Issues: Noting the presence of Councilor-Elect
Shirley Hanes and Councilor-Elect Peter Kelly, Mayor Beckstead congratulated
them on their success in the recent election.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 8:35 p.m., there being nothing further to come before the
Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 2nd day of December, 2004.
SIGNED by the Mayor this 2nd day of December, 2004.
Scott Beckstead, Mayor
1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the
meeting to order at 3:04 p.m. Mayor Beckstead and Councilors Abbott, Woodruff,
Welch, Campbell and Church answered the roll. Councilor Peterson was absent. A
quorum was present.
2. DISCUSSION/ACTION ITEMS:
A. Consideration of Ordinance re Measure 37: Ms. Leonard
explained the need for passage of this ordinance, in order to put a process in
place for dealing with potential Measure 37 claims. Councilor Welch asked how
this ordinance worked with regard to the Planning Commission process, and Ms.
Leonard explained that the Council is the body that must make decisions on the
Measure 37 applications. Discussion ensued. Councilor Welch moved to read
Ordinance No. 698 by title only for the first and second times. Councilor
Woodruff seconded, and the motion carried unanimously on a voice vote. Mayor
Beckstead read Ordinance No. 698 by title only for the first and second times.
Councilor Abbott moved to adopt Ordinance No. 698 with an amendment to Section
8, wherein each claim application shall be accompanied by a fee of $800 with
$400 being non-refundable, remaining fees to be refunded if not used, and if
additional fees need to be assessed to cover the costs payment must be made
within 30 days or a lien placed on the property. Councilor Woodruff seconded,
and the motion carried unanimously, with Mayor Beckstead and Councilors Abbott,
Woodruff, Welch, Campbell and Church voting “Aye”, Councilor Peterson absent and
not voting.
B. Workshop Session - Review of Draft Parks Master Plan: The
Council commenced review of the draft Parks Master Plan. Consideration of the
Draft Plan will be on the agenda for the December 2, 2004 meeting for public
input and additional review.
C. Other Issues: None.
3. ADJOURNMENT: At 5:15 p.m., there being no further business to come before the
Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 13th day of January, 2005.
SIGNED by the Mayor this 13th day of January, 2005.
Scott Beckstead, Mayor