MAY 6, 2004
1. CALL TO ORDER AND ROLL CALL: Mayor
Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and
Councilors Abbott, Woodruff, Peterson and Church answered the roll. Councilor
Welch was absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Juli Dahl addressed the Council as publicity
coordinator for the South Lincoln County Youth Center. She reported that they
were now fully moved, and they really appreciated all of the assistance given by
the community. She gave a review of the ongoing activities and noted that there
will be many summer activities planned as well. She wished to go on the record
as being interested in funding by the City, possibly under the umbrella of the
Parks and Recreation Department.
3. COUNCIL COMMENTS AND CONCERNS: Mayor Beckstead reported that the Senior
Center had given him some drawings of a proposed brick barbecue to be erected
behind the Senior Center. Following a brief discussion, Councilor Peterson moved
to grant permission to the Senior Center, subject to a review and approval of
the plans by the City Planner. Councilor Woodruff seconded, and the motion
carried unanimously on a voice vote.
Mayor Beckstead moved up the Consent Calendar to allow for
the approval of the proclamations. Councilor Peterson moved to approve the
Consent Calendar, which included the City Engineer bill and three proclamations
(Buddy Poppy, Emergency Medical Services, and Waldport's Great Garage Sale).
Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
Both Russ Harper, from PacWest Ambulance and Vince Stafford, from Central Coast
Fire and Rescue District addressed the Council and thanked them for the
proclamation. The Council thanked them for their service.
Noting that Mr. Cubic from the Solid Waste District was
present, Mayor Beckstead moved Item 11B up on the agenda. Mr. Cubic addressed
the Council, reporting that there was a proposal to integrate the District into
County offices so that all solid waste issues and programs could be housed
together. Consultants had recommended this move to ensure accountability and
funding. He explained the proposed resolution to the Council, which supported
and adopted the goals, policies and programs outlined in the updated Integrated
Solid Waste Management Plan. Councilor Woodruff moved to approve the proposed
resolution, Councilor Abbott seconded. Councilor Church expressed concern about
adopting a resolution which had been distributed at the meeting, noting that
there had been no opportunity to review the materials. Discussion ensued,
following which Councilor Woodruff withdrew her motion, Councilor Abbott his
second. Consensus of the Council was to postpone adoption of the resolution to
the next regular Council meeting.
4. MINUTES: The Council considered the minutes from the April 1, 2004 meeting.
Councilor Abbott moved to approve the minutes as presented. Councilor Peterson
seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: None.
6. STAFF REPORTS:
A. City Administrator: Ms. Leonard indicated that she had no issues other than
what was already on the agenda.
B. Public Works Director: Mr. McClintock reported on the progress of the
waterline replacement on Highway 101, noting that they were only about a quarter
of the way done due to the State specifications, and it will take several more
weeks to complete the project. DEQ is in the process of reviewing the South
Sewer Project plans. Preliminary work has begun on determining the depth of the
biosolids in the lagoon, though more testing needs to be done. The street paving
goes to bid on May 7, and Mr. McClintock reported that they are able to get a
maximum of a 30-day guarantee on pricing. Mr .McClintock will contact ODOT to
find out the results of the review regarding the proposed height restrictions at
the intersection of Maple Street and Highway 101.
7. COMMITTEE REPORTS: Ms. Leonard noted that there had only been a Parks meeting
the previous month, and the only issue discussed had been the results of the
public forum. Mr. Abbott reported on the CIF meeting, which had taken place at
the Ona Beach ODOT building, indicating that the main topic of conversation
dealt with fire and emergency services.
8. CONSENT CALENDAR: Previously discussed.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the Library Board minutes and
Circulation report, the Municipal Court report and the Planner report. No action
was necessary.
11. DISCUSSION/ACTION ITEMS:
A. Financial Policy and Ordinance Revision: Ms. Leonard reviewed the cover memo,
noting that this was a "housecleaning" issue. The City had language in the
financial policy for sewer adjustments that was not reflected in the ordinance.
Councilor Abbott moved to read Ordinance No. 694 by title only for the first and
second times. Councilor Woodruff seconded, and the motion carried unanimously on
a voice vote. Mayor Beckstead read Ordinance No. 694 by title only for the first
and second readings. Councilor Peterson moved to adopt Ordinance No. 694 as
read. Councilor Abbott seconded, and the motion carried unanimously on a voice
vote. Councilor Woodruff moved to adopt the proposed amendment to the Financial
Policy. Councilor Abbott seconded, and the motion carried unanimously on a voice
vote.
B. Solid Waste Management Plan Update: Previously addressed.
C. Council Vacancy: Ms. Leonard reported that the Council was notified last week
of Councilor Eder's resignation due to her move from the City. Discussion ensued
regarding appointing someone to the position to serve until the November
election. Consensus of the Council was to accept letters of interest until May
26th, and to then make a decision at the next meeting.
D. Other Issues: None.
12. EXECUTIVE SESSION: None.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 7:42 p.m., there being no further business to come before
the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 3rd day of June, 2004.
SIGNED by the Mayor this 3rd day of June, 2004.
Scott Beckstead, Mayor
1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at
3:05 p.m.. Mayor Beckstead and Councilors Abbott, Welch and Woodruff answered
the roll. Councilors Church and Peterson were absent. A quorum was present.
2. GOAL-SETTING WORKSHOP SESSION: Ms. Leonard noted that the topic of discussion
was the Sheriff's contract. She had provided the Council with data concerning
costs, a crash analysis, and Municipal Court statistics, as well as a written
response from Sheriff Dotson regarding previously expressed concerns, and a copy
of the current contract. The crash analysis showed an apparent reduction in the
number of crashes in the downtown area, from a high of 6 in 1997 to 0 in 2002,
and Ms. Leonard suggested that this might be attributed in part to the presence
of the decoy car and the radar machine. She also reported that the Sheriff was
working on refinement of the reports and that deputies were going to be involved
in a laser radar training which will assist them in detecting speed violations.
Members of the Council voiced their ongoing concerns regarding speeding, code
enforcement, and deputy response to calls from outside the City limits .
Discussion ensued. The Council determined that their mission was to come up with
expectations and a method of measurement for whether those expectations were
being met.
The following matrix was the result of the discussion:
|
Vision/Values |
Measurement |
|
Prompt, prioritized response to all citizen calls |
Citizen complaints to City |
|
Strategic visibility to deter crime, including community policing (presence outside patrol vehicle) |
Sheriff to provide a
strategic plan for patrol presence |
|
Identification and enforcement of substance abuse and activity |
Statistics of incident responses |
|
Enforcement of traffic laws, with emphasis on speed control |
Municipal Court report |
|
Enforcement of City Code, to enhance livability and safety |
Code violation citations |
|
Encouragement of good relations between Citizen's Patrol and Sheriff's Office |
Citizen's Patrol report |
The Council concluded that if the values were being met, and concerns about such
issues as speeding and code enforcement were addressed by the Sheriff's Office,
then issues such as actual number of hours and responses outside the City would
be moot. Ms. Leonard will forward the information to Sheriff Dotson. She further
stated that the contract for 2004/2005 would be on the July 1 City Council
agenda for approval.
A brief discussion ensued regarding the fact that the City had received four
letters of interest for the vacant Council position. Consensus of the Council
was to schedule a special meeting for the purpose of interviewing the
candidates, rather than having the issue on the June 3 agenda. Ms. Leonard will
coordinate and notify the candidates.
3. ADJOURNMENT: At 5:15 p.m., there being no further business to come before the
Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 1st day of July, 2004.
SIGNED by the Mayor this 1st day of July, 2004.