JULY, 2004 CITY COUNCIL MEETING MINUTES:
JULY 1, 2004
1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the
meeting to order at 7:07 p.m. Mayor Beckstead and Councilors Abbott, Woodruff,
Peterson, Welch and Church answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: None.
4. MINUTES: The Council considered the minutes from the May 25, June 3 and June
9, 2004 Council meetings. Councilor Woodruff noted a correction to the June 3
minutes, regarding the $4.00 fee charged by Dahl Disposal. That charge was
implemented to fund the solid waste district. Councilor Woodruff then moved to
approve the minutes, with the correction made to the June 3 minutes. Councilor
Peterson seconded, and the motion carried unanimously on a voice vote.
Mayor Beckstead moved the Council vacancy up on the agenda to
accommodate the applicants. The Mayor began by stating that the Council was
pleased and amazed at the caliber of the applicants, any of the four applicants
would be welcome on the Council. He hoped that, regardless of the decision that
was made, they would stay involved and remain active on behalf of the City. He
then explained the process would be for each Councilor to indicate their
preference and when all had spoken, a motion to appoint would be made. The
Council individually expressed their appreciation to the candidates. Councilors
Abbott, Woodruff, Peterson, Church and Mayor Beckstead chose Mr. Campbell,
citing experience on the budget committee as the only factor which set him apart
from the others. Councilor Welch expressed preference for Mr. Kelly, but noted
that he would not oppose appointing Mr. Campbell. Councilor Peterson moved to
appoint Mr. Campbell to the Council to fill the temporary vacancy. Councilor
Welch seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: None.
6. STAFF REPORTS:
A. City Administrator: Ms. Leonard explained that there would
five vacancies in the November election, three four-year terms for Councilor,
one two-year term (the remainder of Councilor Eder's term) and the Mayor, which
is a two-year term. August 24 is the filing deadline, and there is no charge for
filing with the City, though there is a $50 fee for the voter's pamphlet, which
is paid to the County. Ms. Leonard also noted that there was a vacancy on the
Planning Commission, as a letter of resignation had been received from
Commissioner Uhl. The City did not get the grants for the Lint Slough project,
but the Port of Alsea was getting a crew from Community Services Consortium that
would be able to work on the trail for a week. Ms. Leonard noted that an
application for use of alcohol was in the Consent Calendar, and asked if the
Council wished to allow her to approve those applications since the Council only
met once a month, and it might also prove awkward for the applicant to
"advertise" their events by putting them into a public document. Councilor
Church moved to allow the City Administrator to review and approve applications
for use of alcohol on public property. Councilor Woodruff seconded, and the
motion carried unanimously on a voice vote.
B. Public Works Director: Ms. Leonard reviewed Mr.
McClintock's written report, noting that they were about 90% complete on the
waterline replacement project; the security fencing was completed at the water
plant; the one-year warranty inspection on the water project was successful; the
South Sewer project and the facultative sludge lagoon repair projects were on
schedule; a 10'X10' building was erected to protect the Forest Service pump
station; the low asphalt bid for Road District #3 projects was $49.90/ton, which
Mr. McClintock felt was a good price considering the cost of fuel; paving would
begin shortly, and striping has been completed; the permit has finally been
completed for the Highway 34 sidewalks, and Mr. Lewis would be submitting the
redesign of the bulbouts; the roof repair has been completed at the library; and
the electrical repairs have been completed at the Senior Center. Councilor
Church suggested that the directional arrows at Keady Wayside be repainted, and
Ms. Leonard indicated she would let Public Works know.
7. COMMITTEE REPORTS:
A. Community Issues Forum: Mr. Abbott reported that there had
been a presentation from Perpetual Foundation, a group that has formed to
preserve the Cape Perpetua Visitors Center. The forum will be working on an
economic development plan for South Lincoln County.
B. Youth report: No representative present.
8. CONSENT CALENDAR: The Council considered the following: City Engineer bill,
City Engineer Amendment to Contract Agreement (Extending Services), 2004-2005
Addendum to Mutual Aid Agreement with Southwest Lincoln County Water District,
and an application for use of alcohol on public property. Councilor Woodruff
moved to approve the consent calendar. Councilor Church seconded, and the motion
carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the Senior Board minutes, and
the Municipal Court report. Councilor Welch noted the latter showed only one
speeding ticket, but staff assured him that there were several more received
that would be appearing in the July arraignment session. Councilor Peterson
declared that he was impressed with the response the Sheriff has given to the
Council's concerns, and Ms. Leonard indicated that he was in Seattle at a
national conference or he would have been at the meeting. However, they do
continue to meet monthly.
11. DISCUSSION/ACTION ITEMS:
A. Filling of Council Vacancy: Previously addressed.
B. Renewal of Sheriff Contract: Councilor Welch wondered if
the services of two full-time deputies was in any way defined in terms of hours,
and Ms. Leonard responded that the contract was for 40 hours per week per
deputy, for a total of 80 hours per week coverage. The only change in the
contract was to the cost, which was updated for fiscal year 2004-2005. Councilor
Welch moved to approve renewal of the contract. Councilor Abbott seconded.
Councilor Woodruff asked about the sheriff's response to the Council's values,
and wondered what measurement could be used to ensure that they are meeting the
goals. Ms. Leonard suggested that she continue the monthly meetings with the
Sheriff and report back to the Council, as the software is very inflexible and
the reporting capability is limited. The motion carried unanimously on a voice
vote.
C. Other Issues: None.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 7:35 p.m., there being no further business to come before
the Council, Councilor Peterson moved to adjourn. Councilor Welch seconded, and
the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 5th day of August, 2004.
SIGNED by the Mayor this 5th day of August, 2004.
Scott Beckstead, Mayor