DECEMBER, 2004 CITY COUNCIL MEETING MINUTES:
DECEMBER 2, 2004
1. CALL TO ORDER AND ROLL CALL: Mayor
Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and
Councilors Abbott, Woodruff, Peterson, Welch, Campbell and Church answered the
roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Woodruff asked Councilor Welch about
the federal funding for highway projects, and he responded that there was
nothing concrete yet. Councilor Woodruff also noted concerns from businesses
about the impact of the upcoming work on Highway 20, and Councilor Welch
indicated that his understanding was that there was a new section that would be
put in, but that the traffic will continue to use the old road until it is
complete. Councilor Peterson apologized for missing the past several meetings,
citing personal reasons, and also noted that he extended his regrets for any
inappropriate attitude or comments. Mayor Beckstead stated that his success in
his mayorship was largely due to the guidance provided by Councilor Peterson.
Councilor Church indicated that he had enjoyed serving with both Councilors
Abbott and Peterson, and the rest of the Council agreed.
4. MINUTES: The Council considered the minutes from the November 9, 2004
meeting. Councilor Welch moved to approve the minutes as presented. Councilor
Woodruff seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: None.
6. STAFF REPORTS:
A. CAO: Ms. Leonard stated that she only had one item, as the
rest were addressed on the agenda, and that was to consider moving the Council
meeting to the 2nd Thursday in January (January 13, 2005). Consensus of the
Council was favorable.
B. Public Works Director: Mr. McClintock reported that the
crew will be performing its annual flushing of the distribution system and any
fluctuation in water pressure will probably be attributable to this. He has
still not received the results of the State monitoring of Southworth Creek. Mr.
McClintock and Ms. Leonard had reviewed the samplers of patterns for the
bulbouts on Highway 34 and had decided on the herringbone pattern in brick
color, as per the Council’s wishes. That work should begin on Monday, December
6, weather permitting. He noted that the crew will begin clearing the
right-of-way on Waldport Heights Drive the following week. Mayor Beckstead asked
about the “City Park - No Dumping” sign up on Chad Drive and Mr. McClintock
confirmed that the area is City park property, and the road is for servicing the
sewer line. It has been gated to prevent vehicular traffic, though foot traffic
is still allowed. Councilor Campbell noted that Double Eagle Drive was a muddy
mess following the latest installation of a manufactured home. Mr. McClintock
will contact the contractor to clean up the mess.
7. COMMITTEE REPORTS:
A. CIF: Councilor Abbott reported on a special meeting the
previous week with the Governor’s Rural Policy director, and also noted that the
CIF group is looking forward to getting ready for next year.
B. Youth report: Councilor Campbell reported on a recent
meeting with the SOLV people regarding cleaning up the beach area from the
bridge to the port. They had talked about putting teams together and assembling
tools, and various groups were going to be working on the project. An update
will be provided to the Council in January. It was suggested that the group
contact the Port of Alsea regarding which plants could be removed.
C. Parks Committee: Councilor Woodruff noted that the Council
had reviewed the plan at their workshop on the 30th of November. The issue was
on the agenda under Discussion/Action Items for any public input.
8. CONSENT CALENDAR: The Council considered the following items: Acceptance of
Abstract for November 2, 2004 Election, and City Engineer bill. Councilor Welch
moved to approve the Consent Calendar. Councilor Abbott seconded, and the motion
carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the following: Senior Board
minutes, Library Board minutes, Municipal Court report, and Planning Commission
minutes from September, 2004. Councilor Campbell asked about the changes in the
Senior Center management and Councilor Woodruff responded that Louis Piette had
indicated interest in the director position but had experienced some health
problems. Councilor Campbell noted that he had recently spoken with Mr. Piette,
who indicated that he would like to start soon. Councilor Woodruff will contact
Mr. Piette.
11. DISCUSSION/ACTION ITEMS:
A. Acceptance of 2003-2004 Audit: Councilor Peterson moved
that the City had received the audit report for 2003-2003, that the auditors had
found the financial statements to be presented fairly in all material respects,
and that a copy of the report should be filed with the Secretary of State.
Councilor Welch seconded, and the motion carried unanimously on a voice vote.
Ms. Leonard noted that the auditors had recommended liquidation of the stocks
donated to the Library in the previous year, and this was being taken care of.
B. Budget schedule: Ms. Leonard noted the only change to the
proposed schedule was that January 13, 2005 would be the date for filling the
vacancy on the Budget Committee. Ms. Leonard urged the Council members to
solicit membership names.
C. Draft Parks Master Plan: Ms. Leonard noted that the
suggested changes from the Tuesday workshop have already been forwarded to Ms.
Solie. A brief discussion ensued regarding funding for parks. Councilor Campbell
had distributed a memo showing that it might be possible to utilize some portion
of business license fees, and Councilor Woodruff suggested looking at a
percentage of room tax and other sources as well. Ms. Leonard suggested that
these could be added as possible funding strategies in the Parks Master Plan. D.
Dahl Disposal Franchise: Ms. Leonard noted that the review of the franchise fee
had to start no later than six months prior to the expiration of the franchise.
A letter will be sent to Dahl to note that the process has begun, with the
review to begin after the first of the year. Following discussion, Councilor
Welch moved to send the issue to the Finance and Administration Committee for
review. Councilor Peterson seconded, and the motion carried, with Mayor
Beckstead and Councilors Peterson, Woodruff, Welch, Campbell and Church voting
“Aye”, Councilor Abbott voting “Nay”.
E. Downtown Revitalization Committee Membership: Ms. Leonard
explained that this issue was on the agenda to appoint members of the business
community to the board. There were three individuals who had expressed a
willingness to serve: Bill Gilliland, Ronni Larson and Richard Ligon. Following
a lengthy discussion, Councilor Peterson moved to appoint all three to the
committee. Councilor Abbott seconded, and the motion carried unanimously on a
voice vote.
F. City Logo: Discussion ensued regarding the proposed
designs. Ms. Leonard indicated that she would forward the suggestions to the
graphic artists.
G. Other Issues: None.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Mayor Beckstead presented plaques of appreciation to
outgoing Councilors Peterson and Abbott. He thanked them for their selfless
service, energy and efforts on behalf of the City.
15. ADJOURNMENT: At 7:56 p.m., there being no further business to come before
the Council, Councilor Welch moved to adjourn. Councilor Campbell seconded, and
the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 13th day of January, 2005.
SIGNED by the Mayor this 13th day of January, 2005.
Scott Beckstead, Mayor