AUGUST, 2004 CITY COUNCIL MEETING MINUTES:
AUGUST 5, 2004
1. CALL TO ORDER AND ROLL CALL: Mayor
Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and
Councilors Abbott, Woodruff, Welch, Campbell and Church answered the roll.
Councilor Peterson was excused. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Ms. Papas addressed the Council, suggesting
that the City Council have a written cost/benefit analysis and total cost
estimate for projects such as the skatepark, Crestline Drive sidewalks and Keady
Wayside. She distributed a packet of materials in regard to this issue.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Church asked about the fence
installation at the old motel site and Ms. Leonard explained that this was to
reduce liability. Mayor Beckstead reported on attending the Oregon Mayors
Association Summer Conference, noting that one resolution considered by the body
had been in regard to municipal water supplies. They had also passed a
resolution against Measure 38 and a resolution supporting the concept of
sustainable communities. Copies of the resolutions were available upon request.
Discussion ensued. Ms. Leonard noted that extensions for permits are allowed, as
well as programs for leasing water to instream use until it is necessary to
develop. Councilor Welch suggested that the Infrastructure Committee review the
Court of Appeals case referred to by Mayor Beckstead.
4. MINUTES: The Council considered the minutes from the July 1, 2004 meeting.
Councilor Woodruff moved to approve the minutes as presented, Councilor Welch
seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: None.
6. STAFF REPORTS:
A. CAO: Ms. Leonard reported that the sole respondent to the
City's request for logo ideas was continuing to work on conceptual designs. The
meetings with Sheriff Dotson were going well, and Ms. Leonard was pleased with
the response from the deputies to a couple of recent requests she had made.
There had been a good meeting recently with the Governor's Economic
Revitalization Team (GERT), who were looking at industrial and large commercial
development around the state. Members of the team include representatives from
Division of State Lands, DEQ, Department of Land Conservation and Development,
ODOT, etc. The local issues that they were looking at included providing sewer
to the industrial park, and uses for the commercial land along Highway 101. Ms.
Leonard reported that the City had been fortunate to obtain the grant for the
South Sewer Project, as there will be no further federal grants, only loans. In
response to a query from Councilor Church, Ms. Leonard indicated that they were
still working on the requirements for the engineering of the water reclamation
project and additional funding.
B. Public Works Director: Mr. McClintock reported that the
plans and specifications for the South Sewer project were being reviewed by DEQ,
and he hoped to go out to bid in about six weeks. The sludge lagoon project
plans were being reviewed by DEQ as well, and the next step would be to get
vendors to look at the project and come up with methodology and general costs,
with a mid-September start if everything went well. The City is now getting its
water from the Eckman Creek pump station, which is working great. Mr. McClintock
noted an upcoming meeting with Lincoln County in regard to replacing the water
line across Eckman Lake, as they will have to use the County's right-of-way on
Eckman Creek Road. He didn't anticipate any difficulty in obtaining the
necessary easements. The paving projects around town are almost completed, and
the City has the permits for the bulb-outs on Highway 34. The sidewalk permits
have been sent in for approval. Mr. McClintock noted that the group of young
people from Community Services Consortium had done excellent work on the Lint
Slough trail. A brief discussion ensued regarding the parking lot and the trash
cans at the skatepark, and Mr. McClintock noted that Public Works can grade the
lot, and he and Ms. Leonard will also look at some possible solutions for trash
receptacles.
6. COMMITTEE REPORTS:
A. CIF: Councilor Abbott reported that the meetings were
continuing, and upcoming topics included emergency services, youth activities,
and schools.
B. Community Youth: No report.
C. Infrastructure Committee: Councilor Welch noted that the
minutes from the last meeting were included in the Council packet materials.
D. Parks: Councilor Woodruff noted one recommendation from
the committee was to look at locating part of the play equipment bought for
Crestline Park at Kendall Field, as the equipment has been sitting at Public
Works for a year, and planning was still far from complete at Crestline Park.
Ms. Leonard has met with John Stewart, who is assisting the Parks Committee with
the Master Plan, and Tim Grady, a representative from the Little League, in
regard to the potential placement of the swing set and jungle gym. It appeared
that the best location would be in the middle of the buildings, near the dugout.
Ms. Leonard noted that there will be some materials and possible labor costs
involved in the installation. Following a brief discussion, Mayor Beckstead
moved to empower the CAO to proceed with the installation, at a cost not to
exceed $3000. Councilor Welch seconded, and the motion carried unanimously on a
voice vote.
8. CONSENT CALENDAR: The Council considered the following: Accept Recommendation
from Road District #3 to Add Keady Wayside to Projects List, and the City
Engineer bill. Councilor Welch moved to approve the Consent Calendar, Councilor
Abbott seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the following: Senior Board
minutes, Library Board minutes and circulation report, and the Municipal Court
report. No action was necessary.
11. DISCUSSION/ACTION ITEMS:
A. Appointment to Planning Commission: The Council considered
the letter of interest from Adam Cowie. Councilor Woodruff moved to appoint Mr.
Cowie to the Planning Commission. Councilor Abbott seconded, and the motion
carried unanimously on a voice vote.
B. Appointment to Parks Committee: Judy Vagenas was present
to address the Council. Ms. Leonard explained that Ms. Vagenas had been
attending the Parks Committee meetings since they first started, but had not
been a voting member. In the past few months they had not been able to gather a
quorum due to the continued absence of Ms. Phillips. Councilor Welch moved to
appoint Ms. Vagenas to replace Ms. Phillips on the Parks Committee. Councilor
Woodruff seconded, and the motion carried unanimously on a voice vote. Ms.
Leonard noted that Ms. Phillips was certainly welcome to attend the Parks
meetings whenever possible, as she did provide valuable input.
C. Fire District Request for Street Closure: Ms. Leonard
explained that the Central Oregon Coast Fire and Rescue District was asking for
permission to close Starr Street from Strawberry Street to the Post Office on
Saturday, September 11 in order to hold their "Fireman's Challenge". Councilor
Welch moved to approve the request. Councilor Church seconded, and the motion
carried unanimously on a voice vote.
D. Other Issues: None.
12. EXECUTIVE SESSION: Not needed.
13. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Councilor Welch noted that Councilor Abbott should be
commended for his work on the City's computer system.
15. ADJOURNMENT: At 8:00 p.m., there being no further business to come before
the Council, the meeting was adjourned.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 2nd day of September, 2004.
SIGNED by the Mayor this 2nd day of September, 2004.
Scott Beckstead, Mayor