MAY, 2003 CITY COUNCIL MEETING MINUTES:

May 21, 2003

1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors Abbott, Woodruff, Welch and Eder answered the roll. Councilors Church and Peterson were absent. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Bernice Barnett, District Attorney, addressed the Council and gave a brief update of the activities in her office in the previous year.
3. COUNCIL COMMENTS AND CONCERNS: None.
4. MINUTES: The Council considered the minutes from the April 3, 2003 Council meeting. Councilor Welch moved to approve the minutes as presented, Councilor Eder seconded, and the motion carried unanimously on a voice vote.
5. PUBLIC HEARING: Mayor Beckstead opened the Public Hearing on the Proposed Changes to the Nuisance Ordinance. There were no comments. Mayor Beckstead then closed the Public Hearing.
6. STAFF REPORTS:
A. Sheriff: Deputy Endicott was present to address the Council. He indicated that for part of the month of March he was training other deputies so he had not been present in South County. The concentration on speeding tickets does take time away from other activities, but he has reduced his time at the schools to compensate.
   Mayor Beckstead noted that Russ Harper, General Manager of PacWest was present, and moved the proclamation up on the agenda. Mr. Harper addressed the Council, thanking them for the City's proclamation. Mayor Beckstead indicated that the Central Oregon Coast Fire and Rescue would also be receiving an original.
B. City Administrator: Ms. Leonard reported that the City had received approval for the Park Equipment Grant from Trust Management Systems of Waldport for $7023 for playground equipment at the Crestline Park. The $12,500 Grant from Lincoln County Economic Development Alliance, which had originally been given for a RARE participant, will be used for work on the Downtown Revitalization Program and a Parks Master Plan. Ms. Leonard has written to the County Commissioners, and they approved the grant to carry over into the next fiscal year. Council of Governments has also procured a $5,000 grant to add to that to work towards creation of a Parks Master Plan and potential development of a Parks District. The Transportation Enhancement Grant for $1M is in the "proposed to be funded" category, and the final decision should be made around May 13. The ODOT technical crew needs more detail, and Ms. Leonard and Mr. Lewis will be going to the valley tomorrow to meet with them. Ms. Leonard stated that they may increase the grant if needed. The interim funding for the South Sewer Project has been secured through DEQ and the engineering has begun. The actual construction will take place next year, as the engineering and permitting will take longer than originally anticipated. Ms. Leonard assured the Council that the funding sources did not have a problem with the delay. The final item on her report was that Geng Sing Restaurant has made application for a liquor license though OLCC. New applications require Council approval, and Ms. Leonard asked if the Council wished to give her authority to sign the application. Councilor Welch moved to approve, Mayor Beckstead seconded, and the motion carried unanimously on a voice vote.
C. City Attorney: Not present.
D. Public Works Director: Mr. McClintock reported that the application for Southworth Creek water rights extension is completed and in Salem. The City was asking for a 50-year extension to 2050, as the original permit expired in 2000. The Raw Water Project is almost complete. USDA representatives had visited recently and toured the Wastewater Treatment Plan and the area for the Golf Course project. Mr. McClintock noted that the problems with the sirens in the recent tsunami test were due to the phone connections, which has now been fixed. The Road District bid notice has been published, and Mr. McClintock anticipated that there would be two or three bids.
7. COMMITTEE REPORTS:
A. Finance and Administration: There had not been a meeting.
B. Infrastructure Planning: There had not been a meeting.
C. Parks and Recreation: Councilor Eder noted a correction to the spelling of John Niles’ name. Regarding the Keady Wayside handrail, Mr. McClintock noted that Job Corps Masonry department will not do the repair. He has left a message for the Job Corps Building department, and if there was no response, Public Works will take care of it. Councilor Woodruff offered to contact Mr. Chin, as he may be willing to do the repair if the City could pay for the materials.
D. Traffic Safety: Councilor Welch noted that a meeting has been scheduled in June to meet with the Sheriff for an annual review and discussion about goals. This would be a 4:00 p.m. meeting, and he would welcome thoughts from other Council members about topics.
E. Economic Development Committee: The minutes from their April 8 meeting were in the packet materials. Councilor Woodruff noted that the Lions Club wants to donate a gazebo to the City, and it had been suggested that either Keady Wayside or Meridian Park might be appropriate. Mayor Beckstead reported that the recent Economic Development Alliance meeting in Yachats was productive, and the next meeting has been set for May 29 at 10:00 at the Yachats Commons.
F. Community Youth Report: Mayor Beckstead noted that a representative was unavailable, but there was a lot of activity with the prom and the Beachcomber Days Court.
8. CONSENT CALENDAR: The Council considered the following items: City Engineer bill, City Attorney bill, Regional Financial Advisors bill, Airspeed bill, and proclamations for the Great Garage Sale and Buddy Poppies. The EMS Week proclamation was addressed earlier in the meeting. Councilor Welch moved to approve the Consent Calendar. Councilor Woodruff seconded, and the motion carried unanimously on a voice vote.
9. CORRESPONDENCE: None.
10. INFORMATIONAL ITEMS: The Council considered the following: Library Board minutes, Senior Board minutes and a Grant Status report. There were no questions.
11. DISCUSSION/ACTION ITEMS:
A. Consideration of Revised Nuisance Ordinance: Councilor Welch asked about the tree height, and it was explained that this was the minimum distance above the sidewalk. Councilor Welch moved to read Ordinance No. 687 by title only for the first and second times, Councilor Abbott seconded, and the motion carried unanimously on a voice vote. Mayor Beckstead read the ordinance twice by title only. Councilor Welch moved to approve Ordinance No. 687 as read, Councilor Abbott seconded, and the motion carried unanimously on a voice vote.
B. Review of Management of RV Waste Disposal Site by Olde Tyme Fountain and Deli: Ms. Leonard noted that there had not yet been a lot of revenue, but the activity may pick up. There have been no complaints or apparent problems.
C. Intergovernmental Water Consortium Update: Councilor Welch stated that Dyer Engineering has completed the study, a copy of which will be distributed to each Council member. There will be a public hearing on May 21 at 5:00 p.m. to review the study, and answer any questions from the public. Councilor Welch then gave a brief overview and suggested the Council consider a workshop following the public hearing to further discuss the study. Following discussion, consensus of the Council was to schedule a workshop for 6:00 p.m. on Wednesday, May 21.
D. Other Issues: None.
12. EXECUTIVE SESSION(S): Not necessary.
13. ACTIONS, IF ANY FROM EXECUTIVE SESSION: None.
14. GOOD OF THE ORDER: Nothing further.
15. ADJOURNMENT: At 8:25 p.m., there being no further business to come before the Council, Councilor Welch moved to adjourn. Mayor Beckstead seconded, and the motion carried unanimously on a voice vote.