MAY, 2002 COUNCIL MINUTES:
MAY 2, 2002
1. CALL TO ORDER AND ROLL CALL: Mayor Beckstead
called the meeting to order at 7:00 p.m. Mayor Beckstead and Councilors
Abbott, Woodruff, Peterson, Moore, Welch and Church answered the roll. A
quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: The Council
acknowledged receipt of a letter from Susan Swander regarding the placement of
parking signs.
3. COUNCIL COMMENTS AND CONCERNS: None.
4. MINUTES: The Council considered the minutes from
March 23, March 26 (Budget Committee), March 28, March 28 (Budget Committee),
April 4, and April 18, 2002. Councilor Moore moved to approve all the
minutes as presented. Councilor Woodruff seconded, and the motion
carried unanimously on a voice vote.
5. STAFF REPORTS:
A. Sheriff: Ms. Leonard noted that
Sheriff O'Brien had proffered his regrets that neither he nor Lt. Stallard
could be present at the meeting. A Sheriff's report would be forthcoming.
B. City Administrator: Ms. Leonard gave a
brief review of a recent meeting coordinated by COG, noting that the City had
been well represented. Members of the Forest Service, RUS, USDA, etc. were
present, and heard a review of the City's needs. She mentioned receipt of a
memo from Oregon Ocean-Coastal Management Program regarding grant monies of
$50,000 for either land acquisition or projects which will provide access to
public waters. The application due date is July 1, and she suggested that the
Council think about what type of projects might fall into this category.
Mayor Beckstead suggested that Councilor Woodruff, as a representative on both
Parks and the Economic Development Committee might take up this issue. Mayor
Beckstead and Councilor Welch also volunteered. A time will be set for a
meeting. The final issue was a subordination request from Kyleen Rowley,
asking that the City's Housing Rehab loan take second place to a new first
mortgage. Councilor Moore moved to allow the subordination. Councilor
Welch seconded. Councilor Church asked if the value of the home would
cover both loans, Ms. Leonard confirmed. The motion then carried
unanimously on a voice vote.
C. City Attorney: Mr. Hammersley noted
that he had sent in the City's legal brief in the Sagaitis case.
Additionally, the League of Oregon Cities and the City of Gresham had filed.
He indicated that arguments are probably still four to six months away. The
Adopt-A-Park forms are still being reviewed by CIS. Mr. Hammersley noted that
the internal audit for EPA compliance needs to be worked on, with an October
deadline, and stated that DMR's have to be forwarded along with the report.
Mayor Beckstead still needs to receive the "class" on the compliance
agreement. Mr. Hammersley stated that the skatepark design review response
from CIS was in packet, and noted that the only concerns were in regard to the
elevations in the landing area. Mr. Zakariassen would like the information
before he gives final approval. Mr. Hammersley noted that a confidential
liability memo would be provided to the Council. Mayor Beckstead and
Councilor Welch both agreed that this was a good idea. Mr. Hammersley
indicated that there was no need for an executive session at the present time.
D. Public Works Director: Mr. McClintock noted that
the new water project for raw water customers is moving along well. The
surveying is almost complete, although partitions still needed to be done for
the pump station and the sedimentation basin. He had met with Mr. Correia
regarding the easements for the waterlines. Amended proposals will be
forwarded to Mr. Correia, and then reviewed by the City Attorney. Mr.
McClintock announced that the City had just received the Conditional Use
Permit for the Eckman Creek Pump Station. He noted that a previous temporary
employee, Alexander Stoikowitz, had approached the City with an offer to work
for free at the Water Plant for 1000 hours in order to qualify to take the
water certification exam. Mr. Stoikowitz was currently attending college
classes. Mr. McClintock had talked to the City Administrator, and was now
bringing the issue to the Council for approval. Ms. Leonard added that this
person would always be working with and supervised by the Water Treatment
Plant Operator, never working alone. Mayor Beckstead also noted
that the volunteer is covered under worker's comp. Councilor Moore moved
to approve the request and allow the volunteer to work at the water plant for
1000 hours. Councilor Welch seconded. The motion carried
unanimously on a voice vote. Under Wastewater, Mr. McClintock noted a recent
conversation with the local DEQ representative. They had done another
cross-section of the facultative sludge lagoon, and he would like DEQ to take a
closer look at it to determine if it really needed to be pumped. Mr. McClintock
reported that Road & Driveway would begin paving on the 8th of May, and
announced that the bid opening for the paving projects for the next fiscal year
would be May 3rd. On May 6th, there will be an ODOT meeting regarding the Range
Drive Turn Lane project, which has been awarded to Road & Driveway. South Red
Ditch is almost done with fill and grading, and once the drainage basin has been
installed, then the sidewalk and paving can be completed. Councilor Moore noted
that the City has received the RIB grant for the sidewalk project. Councilor
Welch asked about testing the third tsunami siren, Mr. McClintock will
coordinate with the Fire District.
E. City Planner: The Council considered
the written report in the packet materials.
6. COMMITTEE REPORTS:
A. Finance and Administration: Councilor
Peterson indicated that the Committee was still working on several projects,
with no conclusions to present to Council as yet.
B. Infrastructure Planning: Councilor
Moore referred to the minutes from their April 9 meeting. He indicated that the
South Sewer project is the main topic of discussion. They were awaiting the LID
assessment report from Dyer. Ms. Leonard stated that the materials had just
been delivered to Dyer, and the report would probably take about 30 days to
generate. It was determined that the next meeting of the Infrastructure
Committee would be May 28.
C. Parks & Recreation: Councilor Woodruff
referred to the minutes in the packet materials. The main topic of discussion
was irrigation, but the member who was looking into that was absent at the last
meeting. She urged anyone interested to come pull weeds in the parks. Mayor
Beckstead mentioned the discussion from the Finance and Administration Committee
meeting about a local option tax or setting up a parks district. The issue had
been referred to the Parks Committee for a review of the Master Plan. Councilor
Woodruff indicated that copies of the current plan had been passed out at the
last Parks meeting for the members to review, and the discussion would be on the
agenda for their next meeting. Councilor Welch asked what it would take to have
the City spend some funds on the parks, to get someone to come in and clean up
the parks and plant some flowers. The response was that there was currently
only about $800 in the Parks Fund. Councilor Woodruff noted that the ladies
from the Presbyterian Church were interested in maintaining Meridian Park, once
the "Adopt-A-Park" forms were approved by CIS. Discussion ensued regarding the
issue of an "unapproved" art project being placed at Keady Wayside. Councilor
Welch moved to have Public Works carefully remove the unapproved art and
wait for the artist to come to the Parks Committee for approval, as per the
policy set up by the City. Councilor Woodruff seconded. Councilor
Church suggested that they leave it up and wait for the person to come to the
City. The motion carried, with Mayor Beckstead and Councilors Abbott,
Woodruff, Peterson, Welch and Moore voting "Aye", Councilor Church voting
"Nay". Mayor Beckstead asked Councilor Woodruff to talk to Parks committee
members to come up with a plan for yard care, with a estimate of costs for basic
maintenance.
D. Traffic Safety: Councilor Welch noted
that there was no report in the packet, but the Council would be considering
approval of the surplus patrol car under "New Business".
E. Economic Development: Councilor
Woodruff noted that the minutes from the last meeting were included in the
packet materials. She indicated that they would like to be on the next Urban
Renewal Agency agenda to make a presentation in regards to utilizing Urban
Renewal funds for facade improvements. Another issue was whether the City
wanted to consider doing a Strategic Plan, and she asked to have that issue
placed on the next Council agenda for discussion. Mayor Beckstead noted mention
in the minutes about the relocation of the skatepark and stated that, although
it had been talked about, there were no other viable options at this point.
Councilor Peterson stated that the negative comments he had heard regarding the
location had to do with visibility, considering the amount and type of
vegetation present and the fact that there would be children playing there
unattended. Mayor Beckstead noted this was one of the concerns in the CIS
letter, but he hoped that the City was moving toward having more than one type
of facility at that park area. A review of the Master Plan may help to
resolve this issue, and he urged families and skateboarders to make their
opinions heard.
7. CONSENT CALENDAR: The Council considered the
following items: City Engineer bill; City of Waldport Invoice #117; Buddy Poppy
proclamation; "Great Garage Sale" proclamation; EMS Week proclamation; Worker's
Compensation Resolution (No. 1000); Surplus Property Resolution (No. 1001);
Resolution Amending Personnel Rules (No. 1002); Resolution Setting Business
License Fees (No. 1003); and a Memorandum of Understanding - City of
Waldport/Waldport Urban Renewal Agency for Fiscal Year 2002-2003. Councilor
Moore moved to approve the Consent Calendar. Councilor Peterson
seconded, and the motion carried unanimously on a voice vote. Mayor
Beckstead gave a brief review of each of the proclamations, noting that they
were all for worthy causes. Councilor Peterson stated that the Central Oregon
Coast Fire and Rescue District also wished to express their appreciation for the
support which they receive from the City Council.
8. CORRESPONDENCE: The letter from CIS regarding the
Skatepark Design was previously discussed.
9. INFORMATIONAL ITEMS: The Council considered the
following items: Waldport Library Board Minutes/Monthly Circulation Report, and
the draft Planning Commission minutes from April 16, 2002. No action was
necessary.
10. PUBLIC HEARING(S): None
11. NEW BUSINESS:
A. Presentation of Appreciation Plaque
(Pacific West Ambulance): Russ Harper, representing Pacific West Ambulance
addressed the Council, expressing their appreciation of the opportunity to
provide mutual aid with Central Oregon Coast Fire and Rescue District for
emergency medical services. He then presented an appreciation plaque to Mayor
Beckstead.
B. Amendment to IGA for Law Enforcement
Services (for Patrol Car): Ms. Leonard noted that this was an amendment to the
current agreement, so that the City can receive the surplus patrol car from the
Sheriff's department. Councilor Welch moved to approve signature of the
amendment. Councilor Moore seconded, and the motion carried
unanimously on a voice vote.
C. Intergovernmental Water Engineering
Study - Letter of Intent: Councilor Welch noted that he was the City's
representative on the IGA study. He reminded the Council of the commitment for
cost-sharing of the engineering study, and indicated that the amount required
would be $1328. He felt that the expenditure was worthwhile, as the City would
be benefitting from the information regardless of the outcome of the project.
Councilor Moore asked if the other members have agreed to this. Councilor Welch
responded that none of the members anticipated any problem with obtaining
approval from their governing entities, and all of them would be providing a
letter of intent. Councilor Moore moved to approve the allocation for
the study. Councilor Welch seconded, and the motion carried
unanimously on a voice vote.
D. Consideration of Ordinance Regarding
Transient Room Tax (No. 681): Councilor Moore moved to read Ordinance
No. 681 by title only for the first and second readings. Councilor Peterson
seconded. The motion carried unanimously on a voice vote. Mayor
Beckstead read Ordinance No. 681 by title only for the first and second times.
Councilor Moore moved to approve Ordinance No. 681 as read. Councilor
Peterson seconded, and the motion carried unanimously on a voice
vote.
E. Consideration of Resolution Dedicating
Portion of Transient Room Tax (No. 1004): Councilor Moore asked about the
timing of the resolution, and Ms. Leonard explained that the ordinance
increasing the room tax had an effective date of July 1, the resolution would
become effective then as well. Councilor Moore moved to approve
Resolution 1004, Councilor Peterson seconded. Councilor Woodruff asked
about the Budget Committee's decision to dedicate either $3,000 or 1% of the
room tax, whichever was greater. Ms. Leonard responded that the resolution took
care of the allocation of room tax, any difference would be handled
administratively as per the budget committee's recommendation. The motion then
carried unanimously on a voice vote.
F. Excavation/Cutting of City Streets -
Proposed Change to Code: Mr. Hammersley explained that the current excavation
ordinance was 20 years old and most of the changes were textual. He noted that
the most important change was the inclusion of language giving the Public Works
Director complete authority to make the decision whether someone cuts across the
road or bores under the road. Councilor Moore moved to approve the
recommended changes. Councilor Welch seconded. Mayor Beckstead asked
about the proposed alternative levels of liability insurance. Mr. Hammersley
responded that the City's insurance carrier may want those limits increased.
The motion then carried unanimously on a voice vote. There will be an
adopting ordinance on the June agenda.
12. OLD BUSINESS: Mayor Beckstead asked about the
status of the Mercantile building. Ms. Leonard noted that the timeline of
notification was such that the issue would come to the Council at the next
meeting. Ms. Leonard will talk to the City Planner about the situation.
Councilor Moore noted that the owners of Handy Haven have cleaned up the
property.
13. EXECUTIVE SESSION(S): Not necessary.
14. ACTIONS, IF ANY, FROM EXECUTIVE SESSIONS: None.
15. ADJOURNMENT: At 8:21 p.m., there being no further
business to come before the Council, Councilor Peterson moved to
adjourn. Councilor Moore seconded, and the motion carried
unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 6th day of June,
2002.
SIGNED by the Mayor this 6th day of June, 2002.
Scott Beckstead, Mayor