JULY, 2001 COUNCIL MINUTES:
JULY 5, 2001
1. CALL TO ORDER AND ROLL CALL: Mayor Lehmann called
the meeting to order at 7:00 p.m. Mayor Lehmann and Councilors Woodruff,
Moore, Welch and Church answered the roll. Councilor Peterson was absent. A
quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Councilor
Woodruff noted that the presenters for the Solid Waste Consortium were present
and asked if the item could be moved up on the agenda. There were no
objections.
Aaron Cubic, representing the Solid Waste
District, along with Talli Patton from the Association of Concerned Landowners
of Lincoln County, and Deputy Sheriff Chuck Bergman, gave a brief update of
the Forest Enforcement Program. They were asking for a contribution of $1041
from the City to participate in the Level II program. Councilor Church asked
if the violators would be cited into Municipal Court. Deputy Bergman
responded that only if it were a violation within the City limits. Councilor
Moore asked that he investigate a possible dump site near the Wastewater
Treatment Plant on the Isaak Walton League property. Councilor Church
moved to support the request for the additional funds, the monies to come
from Contingency. Mayor Lehmann seconded. The motion carried
unanimously on a voice vote.
Mayor Lehmann portrayed the plaque from Pacific
West Ambulance which was given in acknowledgement of the City's support.
4. MINUTES: The Council considered the minutes from
the June 21, 2001 meeting. Councilor Moore moved to approve the
minutes as presented. Councilor Welch seconded and the motion
carried unanimously on a voice vote.
5. STAFF REPORTS:
A. Sheriff: Lt. Stallard addressed the
Council in regards to the Sheriff's report. He noted that Councilor Moore had
asked for a followup in regards to a complaint from Peter Kocal. The original
complaint came from the staff at the Visitor Center. In Lt. Stallard's
opinion, they acted appropriately in reporting their concerns and asking that
the Sheriff's department check on the vehicle and occupant.
B. City Administrator: Mayor Lehmann
noted receipt of Mr. Dowsett's letter of resignation, his last day will be
December 28, 2001. Mr. Dowsett reported that the City had received
documentation from the bond counsel in regards to approval for the line of
credit. He gave a brief review of the intergovernmental agreement materials
contained in the packet, and noted that most of the funding may come from a
grant. Councilor Moore also pointed out that the South County water districts
would additionally benefit from that study. Councilor Welch moved to
approve the Intergovernmental Water Consortium Agreement and RFP. Councilor
Moore seconded. The motion carried unanimously on a voice
vote. Mr. Dowsett stated that a member of Council would need to be chosen as
a representative on the board, which could be done at the next meeting. Mr.
Dowsett noted that a resolution had been distributed to the Council in regards
to support for a grant application for development of a Waldport tsunami
threat evacuation study. Councilor Welch moved to approve Resolution
986. Councilor Moore seconded. Mayor Lehmann noted that, in her
recent experience with a tsunami warning, there was currently no plan to deal
with the time between no threat and a tsunami siren. The motion carried
unanimously. Mr. Dowsett indicated that the City had received Phases I and II
of the Raw Water Study, and both projects would be addressed the following
spring. The funding package was currently in the Attorney General's office
for review. The funding would last until December of 2002, so there would be
plenty of time to get the project done. Mr. Dowsett announced that the I & I
project will probably be completed this month. In regards to the Council
vacancy, Mr. Dowsett noted that the Finance and Administration Committee had
recommended placing it on the November ballot.
C. City Attorney: Mr. Hammersley
mentioned that staff was still working on the revisions to the Development
Code, Utility Billing, and expansion of the electronic lien docket. He noted
that objections have been made to the Court's order in the Sagaitis case, so
it was still pending. He also indicated that the Council may wish to revisit
the riparian setback issue.
At 7:45 Mayor Lehmann opened the Public Hearing
on the proposed Sewer Rate increase. Mr. Dowsett suggested that they consider
leaving the public hearing open for 30 days to allow for public input.
Councilor Moore moved to leave it open until the next Council meeting.
Councilor Church seconded and the motion carried unanimously on
a voice vote.
D. Public Works Director: Mr. McClintock
noted that Ralph Bond had been hired as a Utility 1 worker. Al Stoikowitz and
Jeff Alfano had rejoined the City as the Temporary Utility Workers for the
summer project. In addition, there were five OYCC workers who had started
working in June. They have been working at Crestline Park in flagging trails
and cleaning out garbage dump sites. He noted that the City was still running
off the Weist Creek impoundments and would continue to do so for probably
another week. The Eckman Creek Pump Station was checked out and ready to go,
with a rental agreement for a backup pump if necessary. Mr. McClintock noted
that only outstanding issue in regards to the Raw Water Project was waiting for
documentation to come from the various agencies who had looked at the
environmental issues. The City's points of diversion were being reviewed by the
Water Master. The Norwood Project has started as of this date, and Mr.
McClintock anticipated the project will last two or three weeks. Now that the
funding is secured for the I & I project, he will meet with the owner of the
Golf Course and apprise him as to what to expect from the project. The third
tsunami siren location was to be on Highway 34, on Wood Oil's property. This
will necessitate an easement, but three-phase power is available and the
property owner was in favor of the project. Mr. McClintock announced that he
had gotten a call from the Baptist Church asking if the City would be interested
in having 400 volunteers to do work at the end of July. Mayor Lehmann noted
receipt of the funding for the skateboard park, and complimented Public Works on
their work at Keady Wayside. Councilor Church asked about the status of the raw
water customers, staff response was that this was tied into the whole raw water
project to be completed next year. Councilor Welch noted that the I & I project
would have a major impact on the loading at the sewer treatment plant.
E. City Engineer: The Council noted
receipt of the report in the packet.
F. City Planner: The Council noted
receipt of the report in the packet.
7. COMMITTEE REPORTS
A. Finance and Administration - The
Council considered the draft minutes of June 19, 2001. Councilor Woodruff
moved to accept the minutes, Councilor Welch seconded. The motion
carried unanimously on a voice vote. Councilor Woodruff noted that one
issue was the safety deposit box. Staff explained that as long as there were
written minutes generated, the City did not need to retain the tapes. The
minutes would follow a set format, noting the date, the members present, and the
ORS cite under which the executive session was called. Councilor Woodruff
moved to clean out the box and get rid of or recycle the tapes. Councilor
Moore seconded. The motion carried unanimously on a voice vote.
In regards to filling the current vacancy on the Council, Councilor Moore
moved to place the vacancy on the ballot for the November election.
Councilor Welch seconded, and the motion carried unanimously on a
voice vote.
B. Infrastructure Planning: No report.
Councilor Moore noted that they had a South County Water Committee meeting, with
general discussion regarding the possible consolidation of the three water
districts. The minutes from that meeting were contained in the packet
materials. The next meeting was scheduled for August 23, 2001 at 5:30 p.m. at
the South Lincoln Water District's office.
C. Parks & Recreation: Mayor Lehmann
noted that the Parks Committee was in the process of drafting a written
maintenance plan for the various parks. They were going to be replacing the
tree at Meridian Park with a shore pine, in hopes that a tree of that type might
survive. Mayor Lehmann announced that the City had obtained a RIB grant in the
amount of $69,101 for the skateboard park. The project was anticipated to take
two years to complete, with in-kind donations of time, labor and materials. In
response to a query regarding the Lint Slough walkway, Mayor Lehmann noted that
this project was complicated due to the regulations regarding fish habitat.
They were also exploring the exchange of the roadway for an easement from ODFW.
The berm clearing would begin this summer, with Oregon Youth Conservation Corps
and Northwest Conservation Corps workers. Councilor Church asked about the
timber survey at the Crestline Park, with monies to go toward the skatepark.
Mr. McClintock responded that it might be a good idea to take up the issue
again, as the price of timber was presently going up. Councilor Woodruff
suggested that Dahl's Disposal might consider the pick up of trash at the parks
as part of their contract with the City. Mr. Dowsett indicated he would contact
them in that regard.
8. CONSENT CALENDAR: The Council considered the City
Attorney bill for May, 2001. Councilor Moore moved to approve payment
of the bill, Councilor Welch seconded, and the motion carried
unanimously on a voice vote.
9. CORRESPONDENCE
A. Letter of Interest from Jack Howell:
Following discussion, staff was asked to contact Mr. Howell to see if he wished
to attend the next Library board meeting on July 10, and to advertise the
vacancy on the Library Board.
10. INFORMATIONAL ITEMS: The Council considered the
following items: a financial memo; the minutes from the Senior Center Board
meeting of June 18; minutes from the South County Water Committee meeting of
June 26; the Library Board minutes and Monthly Circulation Report; Solid Waste
Consortium information; and an email regarding the City's Worker's Comp rating.
No action was necessary.
11. PUBLIC HEARING(S) - Proposed Sewer Rate Increase:
Previously addressed.
12. NEW BUSINESS:
A. Consideration of Resolution Regarding
Sewer SDC Charges: Councilor Moore moved to approve Resolution No. 987.
Councilor Welch seconded, and the motion carried unanimously on a
voice vote.
B. Request from Library re Vacancy on
Board: Previously addressed.
C. Intergovernmental Water Consortium
Agreement & RFP: Previously addressed.
D. Memo & Related Correspondence re Ocean
Hills Concerns: There were several residents from Ocean Hills present to
discuss the issue. Lorraine Jeitner addressed the Council. She indicated that
they were not successful in getting answers in regards to why their bills were
so high. Discussion ensued. Councilor Moore moved to give a city-wide
sewer credit for the month of May for any residential customer who used more
than six units of water during that billing period. Councilor Church
seconded. Councilor Welch noted that this action did not answer the
question regarding the increase in the number of water units. Mr. McClintock
informed the Council that all the meters in Ocean Hills will be replaced with
the new electronic meters. The motion carried unanimously on a voice
vote. A brief discussion ensued regarding the City's sewer rate methodology.
It was noted that a recommendation in regards to this issue would be forthcoming
from the Infrastructure Committee for the August 2, 2001 Council meeting. The
Committee would be meeting on July 31 and asked that staff have information
prepared for that meeting.
E. Authorization for Mayor to Attend
Mayor's Conference: Following a brief discussion, Councilor Welch moved
to authorize the Mayor to attend. Councilor Woodruff seconded, and the
motion carried unanimously on a voice vote.
13. OLD BUSINESS
A. Waldport Emergency Operations Plan
(Distributed Separately): Councilor Welch noted that after last safety
committee meeting he sat down and drafted some changes to the City's current
emergency plan. One change was to make the new Elementary school building the
destination for any emergency such as earthquake, tsunami, etc. He also
suggested that the City keep copies of important records in a safe place
off-site. Following a brief review, Councilor Welch asked that the Council read
the document and provide feedback for the final version by the first of August.
14. EXECUTIVE SESSION(S): It was determined that an
executive session was not necessary.
15. ACTIONS, IF ANY, FROM EXECUTIVE SESSIONS: None.
16. ADJOURNMENT: At 9:15 p.m., there being no further
business to come before the Council, Councilor Moore moved to adjourn.
Councilor Woodruff seconded, and the motion carried unanimously on
a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 2nd day of August,
2001.
SIGNED by the Mayor this 8th day of August, 2001.
Kim D. Lehmann, Mayor