OCTOBER, 2000 COUNCIL MINUTES:
OCTOBER
05, 2000
1.
CALL TO ORDER AND ROLL CALL:
Mayor Lehmann called the meeting to order at 7:00 p.m.
Mayor Lehmann and Councilors Church, Peterson, Searcey, MacGregor,
Moore and Welch answered the roll. A
quorum was present.
2.
CITIZEN COMMENTS AND CONCERNS: Pat
O'Connor, from OCCC, wanted to make the City aware of a $25M ballot measure on
the upcoming ballot which would affect the South County services.
He gave a brief explanation of the ramifications of the measure and the
need for a larger facility and more resources.
He distributed an informational brochure to the Council.
Mayor Lehmann read a letter from Elizabeth Booth regarding traffic
issues at the Hilltop Market, asking for assistance in relocating the
vegetable vendor in the next season. She
also distributed the accompanying photos.
Mr. Dowsett suggested that the issue be turned over to himself and Mr.
McClintock to look into.
3.
COUNCIL COMMENTS AND CONCERNS: Councilor
Searcey noted she would be absent for the November 2, 2000 meeting and
suggested that the Council be cautious with the riparian issue.
Councilor Peterson explained that in a recent incident at Peterson Park
he was representing himself as a developer, not as a member of the Council.
4.
MINUTES: The Council considered the minutes from the September 7
and September 21, 2000 meetings. Councilor
Searcey moved to approve the minutes as presented, Councilor Church seconded,
and the motion carried unanimously on a voice vote.
5.
STAFF REPORTS:
A. Sheriff: Lieutenant
Stallard indicated he was prepared to answer any questions in regards to the
Sheriff's written report. Councilor
Moore asked about the lack of impounds in the report.
Lt. Stallard responded that the deputies were encouraged to impound at
their discretion, mostly for repeat offenders.
DUII arrests were automatically impounded. In response to a query from Councilor Church, Lt. Stallard
gave a brief update of a recent "drug bust" which took place on
Maple Street.
Mayor Lehmann asked if the Council would object to moving up the
consideration of increase in franchise fees.
There were no objections.
Russ Dahl addressed the Council in regards to the request.
He reviewed the change in the rates, noting that the last increase was
in 1995 and costs for personnel, gasoline, and dump fees have gone up since
that time. Councilor Searcey
noted that Mr. Dahl appeared before the Finance and Administration Committee
the previous month, and the recommendation from the Committee was to approve
the request. Councilor Welch
noted the increase for the second can was much larger than the proposed
increase for the single can per week. Councilor
Moore asked if the Committee was presented with a Profit/Loss Statement for
their review, the answer was "No".
The Council decided to postpone a decision until it came up on the
agenda under "New Business".
B. City Administrator: Mr.
Dowsett gave a brief review of the status of the various projects.
He noted that the Water SDC study had just been received, and would be
distributed to the Council. Once
it had been reviewed, deliberations would be set.
The Department of Environmental Quality
would let the City know about possible funding for next year's projects
in the next month or so. Mr.
Dowsett indicated that the intergovernmental agreement was still being worked
on, and another meeting would take place the following month. He and Mr McClintock and Councilor Welch had also just met on
the Rocky Creek project, and the group was asking that the City consider
participating in the discussion and decision-making.
At 7:30 p.m., Mayor Lehmann noted that the Council needed to undertake
the deliberations on the Periodic Review process.
CONTINUATION OF PERIODIC REVIEW TASKS-
Deliberation and Decisions Regarding Proposed Expansion of the City of
Waldport Urban Growth Boundary: Mr.
Dowsett noted that the Council had before them an itemization of everything
which had come in on the record, which needed to be formally adopted.
Councilor Moore moved to include "Exhibit A" as part
of the record, Councilor Searcey seconded, and the motion carried
unanimously.
Mr. Dowsett indicated that the Council could consider the various areas
in the following order: East of
Waldport, South of Waldport and finally, the Bayshore/Sandpiper areas.
Mayor Lehmann also noted that a recommendation from the City Planner
had been received in regards to the issue.
Mr. Thompson indicated he would clarify the recommendations if
required.
A. Areas East of Waldport: Mr.
Dowsett explained the reasoning for inclusion of the area east of Waldport,
indicating the recommendation for only the area north of the Alsea Highway was
made due to the fact that the acreage on the other side of the road was
adequate in size for septic systems. Mayor
Lehmann noted she had spoken with a property owner at a previous conference,
who indicated they had not responded because they felt it was an inevitabilty.
Councilor Moore noted that he had spoken with property owners in that
area, specifically marina owners, one of which was for the proposal and the
other indicated he would be interested but only if the people on the other
side of the road were included as well. Following
a brief discussion, Councilor
MacGregor moved to accept the borders east of Waldport as recommended
and instruct staff to prepare findings for approval.
Councilor Moore seconded. Following
further discussion, the motion carried unanimously on a voice vote.
B. Areas South of Waldport: Mr.
Dowsett noted that there was one area zoned R-1 which was in a special
exception area for the County as it was a highly populated area, if the City
wished to consider taking in that area and squaring it off at Wakeetum Street
rather than going all the way to Wakonda Beach Road.
The rest of the area was not very heavily developed.
Councilor Welch noted that there might be some areas of modification,
as he would like to make a recommendation to the County which had a
possibility of approval. Councilor
Welch moved that the proposed Urban Growth Boundary #3 be modified to
include the designated special exception area, squared
off to the Dahl property, and instructing staff to come back with
findings to be approved. Councilor
Moore seconded. Following
a brief discussion, the motion carried unanimously on a voice vote.
C. Bayshore/Sandpiper Area: Councilor
Moore requested that the City Planner read a pertinent paragraph from the Soil
Survey of Lincoln County Area, which had been done in 1998.
That document, as well as a Soil Survey of the Alsea Area which was
done in 1973 were both made part of the record for the public hearing and were
included in the "Exhibit A" itemization. Mr. Thompson read the paragraph regarding the type of soil
found in the area, explaining that the type that represents about 75% of the
Bayshore/Sandpiper area is mainly comprised of "63-E Waldport Fine
Sand" and noting that one of
the characteristics of the soil was rapid permeability. Discussion ensued.
Councilor Searcey stated that, regardless of the outcome of the vote,
the City should require that anyone who wished to hook up to the City's system
annex to the City. Councilor
Welch indicated that his recommendation might be to include the commercial
areas, which would have a more deleterious effect on the bay if the septics
failed. Following further
discussion, Councilor Welch moved that the majority of the Bayshore/Sandpiper
area be considered an area of continued study and recommended a reduced area
for inclusion, consisting of the
southern commercial-zoned area and the area south of Bayview and west of Alsea
Highlands, and instructing staff to prepare findings for adoption.
Councilor Searcey seconded.
The motion carried, with Mayor Lehmann and Councilors Church,
Searcey, Moore, and Welch voting "Aye", Councilors MacGregor and
Peterson voting "Nay".
At 9:05 p.m., the Council recessed for a 10-minute break.
At 9:15 p.m., the Council meeting resumed.
STAFF
REPORTS, CONTINUED:
C. City Attorney: Mr.
Hammersley noted that the survey work was not yet completed on the Golf
Course. The Bay Street property had not gone to foreclosure but had
been refinanced, although to his knowledge the City has not yet been paid off.
He noted that he was awaiting a court order dismissal on the Waldport
Motel, but the rest of paperwork was done.
Mr. Dowsett noted that the proposals for the demolition had been
received and the RIB grant was prepared for submission the following day.
The bid for the asbestos removal was $10,000, and the entire project
will probably run under $25,000. Mr.
Hammersley mentioned that Handy Haven and Sagaitis were still not resolved. He was still working on the EPA debarment, and was hopeful it
would be completed in the next thirty days.
D. City Engineer: The Council
considered the written report contained in the packet materials.
E. Public Works Director: Mr.
McClintock referred to a letter from the Oregon Health Department in regards
to the funding for the proposed water projects, which would be further
addressed by Councilor Moore as part of his Infrastructure Planning report.
Mr. McClintock indicated that the City had asked for an extension on
the water rights until 2003. He
gave a brief overview of the progress on the various public works projects.
The Council gave accolades to the Public Works crew for accomplishing
all of their projects in a timely manner.
F. City Planner: The Council
considered the written report contained in the packet materials.
6.
COMMITTEE REPORTS:
A. Finance and Administration: August
8, 2000 minutes: Councilor
MacGregor noted that the main thing to report for the meeting was in regards
to the speed bumps on Maple Street. The
opinion of the Committee was that the Public Works Department took the State's
standards in regards to the dimensions in relation to the desired speed.
Staff was still working on a rough draft of the speed bump policy.
B. Infrastructure Planning: September
12, 2000 minutes: Councilor Moore
noted that the City has a letter in regards to what the City must do to
correct the raw water issue. An
emergency meeting was scheduled for Wednesday, October 11, 2000 at 2:00 to
discuss the issue. Councilor
Church gave a brief update on the progress of the installation of the network.
Councilor Moore asked that the Council consider allowing the
Infrastructure Committee to come up with a policy in regards to how the
network would be utilized. Councilor
Welch noted that the citizens would be given ample notice in regards to the
testing of the tsunami siren once the wiring had been completed.
He also gave a brief review of the recent meeting regarding Rocky
Creek, and the intergovernmental meeting in Toledo.
Mayor Lehmann suggested that the Council consider the issue of
the Housing Rehabilitation Loan Committee, suggesting that the City
advertise for four new members and appoint a Council member.
In regards to the Parks and Recreation Committee, Mayor Lehmann noted
that the committee had chosen a seedling from the Harper Ferry dogwood as
their millennium tree. The plan
is to have it be planted by the pump station by City Hall.
She also asked that the Council consider the banning of motorized
watercraft on Lint Slough. Councilor
Moore indicated that the City could do that by ordinance, and moved to
have staff prepare an ordinance to cover the banning of jet skis and other
petroleum- powered watercraft on the south side of Lint Slough bridge. Councilor Welch seconded. The motion carried, with Councilor MacGregor voting
"Nay".
7.
CONSENT CALENDAR: The
Council considered the following items: Jensen,
Elmore & Stupasky bill; City Engineer bill from August, 2000; Economic and
Financial Analysis bill from July, 2000.
Councilor MacGregor asked to hold out the City Engineer bill. Councilor Moore moved to approve the Consent Calendar,
items "A" and "C", Councilor Church seconded, and
the motion carried unanimously on a voice vote.
Councilor MacGregor noted again that the contract amount was exactly as
predicted. Mr. Dowsett stated
that the options were either an hourly rate or a contract amount, and the
Council had chosen to go with a contract amount.
Councilor Moore moved to approve the bill, Councilor Searcey seconded,
and the motion carried, with Councilor MacGregor voting
"Nay".
8.
CORRESPONDENCE: The
Council considered the following items: a
letter from John Griffith regarding the Endangered Species Act; a letter from
Dan Glode regarding participation in the Local Public Safety Coordinating
Council; and a letter from James Hitchman regarding the Ocean Hills waterline.
Councilor MacGregor gave a brief statement in regards to the Endangered
Species Act, indicating that the public was in danger of losing access to
beaches, rivers and forests due to the efforts of the environmentalists.
No further action was needed.
9.
INFORMATIONAL ITEMS: The
Council considered the following items: Senior
Center Board minutes from August and September; Library Board minutes from
July and monthly circulation report from August; and a financial memo from Ms.
Lawson. No action was needed.
10.
PUBLIC HEARING(S) - None
11.
NEW BUSINESS:
A. Continuation of Periodic Review Tasks:
Deliberation and Decisions Regarding Proposed Expansion of the City of
Waldport Urban Growth Boundary - 7:30 p.m.:
Previously addressed.
B. Consideration of Resolution Setting Rates For Solid Waste Franchisee:
The Council addressed the issue which had been presented to the Council
earlier. Councilor Welch noted
that the 12 1/2 % increase for the single can was not excessive, but a 45%
increase for the second can was. Discussion
ensued. Councilor Welch moved to approve Resolution #961,
limiting the residential garbage rates not to exceed a 12 1/2 % increase, to
be effective as of January 1, 2001. Councilor
Moore seconded. Discussion
ensued. It was determined that
the increase for the second can was to bring the charge in line with the rest
of the charges. Councilor Welch withdrew
his motion, Councilor Moore withdrew his second.
Councilor Peterson moved to approve the franchise fees as
proposed, to become effective November 1, 2000.
Councilor Welch seconded, and the motion carried, with
Councilor Moore voting "Nay".
C. Consideration of Resolution Amending Personnel Rules:
Councilor Searcey noted that this resolution had been reviewed by the
Finance and Administration Committee which recommended approval.
Councilor Moore moved to approve Resolution #962, Councilor
Searcey seconded, and the motion carried unanimously on a voice
vote.
D. Consideration of Resolution Extending Workman's Comp for Volunteers:
Councilor Moore moved to approve Resolution #963, Councilor
Church seconded, and the motion carried unanimously.
Councilor MacGregor noted that the cost to the City would be minimal,
especially when compared to the potential liability.
12.
OLD BUSINESS: None.
13.
EXECUTIVE SESSION(S): The
Council determined that an executive session was not necessary.
14.
ACTIONS, IF ANY, FROM EXECUTIVE SESSIONS:
None.
15.
ADJOURNMENT: At 10:15
p.m., there being no further business to come before the Council, Councilor
MacGregor moved to adjourn, Councilor Moore seconded, and the
motion carried unanimously on a voice vote.
Respectfully
submitted,
Reda
A. Quinlan
City
Clerk
APPROVED
by the Waldport City Council this 2nd day of November, 2000.
Kim D. Lehmann, Mayor