November, 2000 Council Minutes

NOVEMBER 2, 2000

1.    ROLL CALL: Mayor Lehmann called the meeting to order at 7:00 p.m. Mayor Lehmann and Councilors Church, Peterson, MacGregor, Moore and Welch answered the roll. Councilor Searcey was absent. A quorum was present.
2.    CITIZEN COMMENTS AND CONCERNS: None.
3.    COUNCIL COMMENTS AND CONCERNS: Mayor Lehmann asked about advertising for new members on the Revolving Loan Committee. Consensus of the Council was to advertise as soon as possible. Mayor Lehmann asked about putting the request from Alsea Highlands under New Business, consensus of the Council was favorable. Mayor Lehmann asked the Council about the request from the Library to have the City Attorney review the Library's confidentiality of records policies. Consensus of the Council was to have Mr. Hammersley review the policy. Councilor Moore moved to table the riparian zone discussion to the January 4, 2001 meeting at 7:30, citing the fact that there was a ballot measure on the upcoming election which might have an impact on the decision. Councilor Welch seconded the motion. Councilor Peterson asked for permission to ask questions from the people present that had come to the meeting. Consensus of the Council was to allow them to speak under Citizen Comments and Concerns since they did not know that this motion was going to be made. The motion to table carried unanimously. The citizens noted that they were there to observe the deliberations, and had no additional comments. Councilor MacGregor moved to authorize no more than $1000 expenditure for the purpose of an appreciation event for the employees and to have the Finance and Administration Committee handle the details. Councilor Peterson seconded. The motion carried unanimously on a voice vote. Councilor MacGregor read a revised version of the "Ant and the Grasshopper" for the benefit of the Council and viewing public, and urged the public to vote on Tuesday. Councilor Welch noted that the recent tsunami siren test had been successful for the limited area for which it had been intended, and indicated that the test had shown that the additional two sirens should be installed as soon as possible. Councilor Peterson expressed his appreciation for the assistance of Gary Hockema from Public Works in taking care of the tide-driven debris in the storm on the previous Saturday.
4.    MINUTES: The Council considered the minutes from the October 5, 2000 meeting. Councilor Moore moved to approve the minutes as presented, Councilor Welch seconded, and the motion carried unanimously on a voice vote.
5.    STAFF REPORTS:
    A.    Sheriff: Lt. Stallard was present to address the Council in regards to any questions on the written report contained in the packet materials. A brief discussion ensued regarding impoundment of vehicles for "Driving Uninsured", and problems with multiple infractions. Lt. Stallard indicated he would discuss these issues with Sheriff O'Brien.
    B.    City Administrator: Mr. Dowsett reviewed his written report. He reminded the Council of the upcoming finance worksession on December 12 at 5:30. Mr. Dowsett stated that the City was going to be receiving another safety award from CIS for the current year, to be awarded at the upcoming LOC conference. This may also result in a savings to the City in regards to workman's comp. He noted that the City had received copies of the audit, and it would be on the agenda for the December meeting. Any questions should be directed to Ms. Lawson to be forwarded to the auditor. Mr. Dowsett noted that Mr. McClintock had spoken with Ms. Booth in regards to her traffic concerns and he would be reporting further as part of his Public Works report.
    C.    City Attorney: Mr. Hammersley noted he would be attending the LOC Conference on November 10. The Golf Course easements are still pending surveyor information. Nothing new in regards to the Sagaitis case, although he had received a copy of a letter from Mr. Sagaitis to the judge, asking for a decision. The deed records for the Waldport Motel show the Waldport Urban Renewal Agency to be the owner, although there were still outstanding taxes of $3000 which needed to be paid and he had filed a motion of dismissal in regards to the bankruptcy. Mr. Hammersley reviewed his written recommendation in regards to the City drafting an ordinance limiting motorized vehicles on Lint Slough, indicating that the City would have to ask permission from the Marine Board and giving an estimate of the cost for his time if the Council wished him to proceed. Mayor Lehmann noted that the Port was also proposing to do that, consensus of the Council was to let the Port pursue the issue. Mr. Hammersley noted that he had two items for executive session.
    D.    City Planner: The Council considered the written report contained in the packet materials.
    E.    Public Works Director: In regards to the traffic concerns near the Hilltop Market, Mr. McClintock noted that Public Works had done some work on the catch basin and additional signage, and the vegetable vendor could be contacted next year. He mentioned that the access road had been gated and the impoundment cleaned, which was a major accomplishment. He, Gary Hockema & Ty Arrant had attended a meeting in Newport regarding new issues in water treatment. Mr. McClintock stated that the new, stricter mandates from EPA would cause additional expenses in testing.   He and John Alfano had met with ODF&W and private citizens in regards to an access easement off of Crestline to the transmission lines up Lint Slough, which would mean that they would always be accessible, not subject to the tides as is the current situation. The storm drains appear to be functioning well, although there had not yet been a major storm. Mr. McClintock noted that he had received a preliminary plan for the realignment of Range Drive, and the project might be completed by the end of next summer if everything goes well. The poles have been installed at Keady Wayside. He noted that after the recent storm, the City would have to install additional riprap to stabilize the wall. Seven shore pine trees had been planted at the park, and Public Works would be removing some of the older Sitka spruce which were dead and dying. Mayor Lehmann noted that the Parks Committee had been talking about long-term plans for the park, removing some of the picnic tables and trees and using that for additional parking as well as planting grass and shrubs. Councilor Church asked about possibly putting in public restrooms on the south side. Mayor Lehmann suggested that the City put in a RIB Grant application to put in restrooms on the north side and additional parking. Councilor Moore moved to authorize staff to apply for a RIB Grant, Councilor Welch seconded. Councilor Moore noted that plans could be obtained for a simple, sturdy facility, and suggested that the Infrastructure Committee look at that. Mr. Dowsett suggested that the Masonry Department from Angell Job Corps could be contacted to assist in the project. Mayor Lehmann stated that the deadline for application was in March, and the project needed to be completed within the year. The motion carried unanimously on a voice vote. Councilor Welch asked about the rerouting of the raw water lines in the slide area. Mr. McClintock responded that they had removed the existing culvert and replaced it, raised the road bed, replaced the pipe with PVC, and installed a retaining wall to prevent further damage to the new line. Councilor Peterson noted that the road cut in Peterson Park needed to be fortified to prevent it from further deterioration. Mr. McClintock indicated they would take care of it. Councilor Peterson asked the City Planner about the status of the underground connection. Mr. Thompson responded that the City did not currently have an ordinance on the books for regulation of individual underground and above-ground connections, but he was going to bring a model ordinance from Yachats for consideration by the Planning Commission. Councilor Peterson expressed frustration from a developer's standpoint in regards to enforcement of rules.
6.    COMMITTEE REPORTS:
    A.    Finance and Administration: Councilor MacGregor noted that the minutes were contained in the packet, and the recommendation regarding room tax would be forthcoming at the December Council meeting. Councilor Church asked about the speed ramp policy. Councilor MacGregor indicated that the draft was still being worked on, and would be addressed at the next meeting, scheduled for Monday, November 6 at 9:30 a.m.
    B.    Infrastructure Planning: Councilor Moore noted the minutes in the packet and indicated that the most pressing matter was the raw water customers, which would be discussed at the meeting scheduled for Tuesday, November 7 at 10:00 a.m.
7.    CONSENT CALENDAR: The Council considered the following items: bill from Jenson, Elmore and Stupaskey; City Engineer bill from September, 2000; City Attorney bill from August, 2000.            Councilor Moore moved to approve the Consent Calendar, Councilor Peterson seconded, and the motion carried, with Councilor MacGregor voting "Nay".
8.    CORRESPONDENCE: The Council considered the following items: letter from the Oregon Liquor Control Commission re legislative changes to licensing processes; letter from Ocean Hills Homeowner Association re Patterson Creek. No action was needed.
9.    INFORMATIONAL ITEMS: The Council considered the following items: Senior Center Board minutes of October 16; Library Board minutes of September 12; Library Goals for 2000; Oregon Public Library statistical report; financial memo from Ms. Lawson; invoice to Central Coast Fire and Rescue for tsunami sirens; Municipal Court report for September, 2000; 2000/2001 Assessment and Taxation report. A brief explanation was given by Mr. Dowsett in regards to the increase in the Urban Renewal taxes. He noted that it was a 12% increase but only for one year to bring the assessed values up to the correct amount.
10.    PUBLIC HEARING: None.
    At 8:05 p.m. the Council took a ten-minute break. At 8:15 p.m. the Council meeting resumed.
11.    NEW BUSINESS:
    A.    Continuation of Periodic Review tasks:
        1)    Letter Regarding Inclusion in UGB: Mr. Dowsett noted that the additional 80 acres being proposed for inclusion was adjacent to and south of the Planned Industrial property on Crestline Drive. If the Council wished to reopen the deliberations, it would require a motion to reconsider, according to the City Attorney. Councilor MacGregor moved to reconsider the decision for the South boundary, Councilor Church seconded. The motion carried unanimously. Councilor MacGregor moved to include the 80 acres of property and instruct staff to make that decision part of the findings. Councilor Peterson seconded. Mr. Dowsett noted that this land was also included in a special exception area. The motion carried unanimously on a voice vote. Councilor Peterson moved to reconsider the decision for the North boundary, to leave it open for a possible submission of a letter of interest from property owners adjacent to the commercial area on the east side of Highway 101. Mr. Dowsett explained that the process was a legislative action, which means that the Council could continue the discussion and make additional changes at a subsequent meeting. Consensus of the Council was to await receipt of the letter and discuss it at the next meeting. Mr. Hammersley explained that the Council could continue this process until the findings are adopted. Councilor Peterson withdrew his motion.
        2)    Deliberations on Natural Resources Overlay Zone for Wetland & Riparian Corridors. Previously tabled.
    B.    League of Oregon Cities Conference: Councilor Welch indicated that he would be interested in attending at least the Friday session for the Council training. Mr. Dowsett mentioned that the safety plaque award was scheduled for Saturday, although if Councilor Welch could not attend they would mail it to the City. Following a brief discussion, Councilor Moore moved to cover the expense for Councilor Welch to attend, Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
    C.    Adoption of the Wastewater Collection Master Plan: Mr. Dowsett noted that the plans had been distributed separately. Councilor Moore moved to adopt the plan as presented, Councilor Welch seconded. The motion carried unanimously on a voice vote. Councilor Moore mentioned that there was a Wastewater symposium in Silverton in late November or early December and asked that the members of the Infrastructure Committee be allowed to attend. Councilor MacGregor moved to cover the expenses for them to attend, Councilor Peterson seconded, and the motion carried unanimously on a voice vote.
    D.    Letter from Alsea Highlands: Mr. Dowsett explained that the Alsea Highlands Homeowners Association was asking for reimbursement on the top coat sealing of their street and some repairs on the catch basins. Mr. McClintock indicated he had looked at the catch basins and the repairs were something which could be handled by Public Works. Mayor Lehmann noted that the Alsea Highlands streets were not on the last list of streets from Road District, and they had not obtained prior approval. Discussion ensued. Councilor Moore suggested that the issue be deferred to the next Road District meeting for possible inclusion in the next year's budget. Mr. Dowsett noted the City did not get an anticipated grant for street repairs on Starr Street and so the street fund was pretty well depleted. Councilor MacGregor determined that Alsea Highlands did pay into Road District, and that the cost would be commensurate if the City had contracted the work to be done. Further discussion ensued with concerns expressed about setting a precedent. Consensus of the Council was to have staff respond to the letter, stating the policy for getting the roads on the list for repairs, and suggesting that the next time they contact the City and have the Public Works Department first determine whether the work needed to be done.
12.    OLD BUSINESS: None.
13.    EXECUTIVE SESSION: At 8:45 p.m., there being no further business to come before the Council, and noting no necessity for returning to open session, Councilor Moore moved to adjourn to executive session, pursuant to ORS 192.660(1)(h): To consult with counsel regarding current litigation or litigation likely to be filed. Councilor MacGregor seconded, and the motion carried unanimously on a voice vote.
14.    ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
15.    ADJOURNMENT: At 9:05 p.m., the meeting was adjourned.

Respectfully submitted,
Reda A. Quinlan
City Clerk

APPROVED by the Waldport City Council this 7th day of December, 2000. SIGNED by the Mayor this 7th day of December, 2000.

Kim D. Lehmann, Mayor