MAY, 2000 COUNCIL MINUTES:
MAY
4, 2000
1. CALL TO ORDER AND ROLL CALL: Mayor
Lehmann called the meeting to order at 7:00 p.m.
Mayor Lehmann and Councilors Church, Peterson, Searcey, MacGregor,
Moore and Welch answered the roll. A
quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: None.
3. COUNCIL COMMENTS AND CONCERNS: Mayor
Lehmann noted that a workshop had been scheduled for the third Thursday of the
month regarding law enforcement. However,
Yachats had not placed the issue on the ballot in the upcoming election and
the law enforcement would only benefit them.
Consensus of the Council was to waive the workshop for the
month. Councilor Welch noted that
he had attended an Economic Development workshop recently, and indicated that
the Council should consider looking at long-term issues for the City, possibly
scheduling a workshop on the topic. Councilor
Church concurred with Councilor Welch, indicating that he had attended the
same workshop. He suggested that
the Council consider the RARE topic as part of this issue.
4. MINUTES: The Council
considered the minutes from the April 6 and April 20, 2000 meetings.
Councilor Moore moved to approve the minutes as presented,
Councilor Welch seconded,
and the motion carried unanimously on a voice vote.
5. STAFF REPORTS:
A.
Sheriff: Lt. Stallard was
present to answer any questions. Councilor
Welch asked about the reduced number of traffic citations, Lt. Stallard
indicated that he hoped it was due to the increased enforcement.
B.
City Administrator: It was
noted that Mr. Dowsett was not present at the meeting.
C.
City Attorney: Mr.
Hammersley addressed the Council, indicating that he would be speaking to a
couple of issues which were scheduled on the agenda.
He indicated that, according to the minutes from the April 20 meeting,
direction was given to withdraw the previously annexed territory from
Southwest Lincoln Water District, and noted that legal descriptions would need
to be provided by the following Friday in order to meet public notice
requirements if they wished to have the hearing at the following meeting.
Mr. Hammersley also mentioned that he had provided the Council with a
draft cooperation agreement, and the Council could consider both topics at the
Executive Session.
D.
City Engineer: The Council
considered the written report contained in the packet materials.
Mr. Stonecypher was present to answer any questions. Mr. Stonecypher asked about the water rights issue on Darkey
Creek, Councilor Moore noted that this would be addressed during the
Infrastructure report.
E.
Public Works Director: The
Council considered the written report contained in the packet materials.
Mayor Lehmann noted that John Alfano was present to address any
questions. Councilor Moore asked
about the status of the controller for the Golf Course Pump Station.
Mr. Stonecypher noted that the controller had been removed and the pump
station was operating on manual mode. It was a warranty issue and the City
should be working with the contractor to resolve the issue.
Mr. Alfano noted that the City was switching pumps every two days, but
the station was operating automatically.
Councilor Welch clarified that a student from Linn-Benton was going to
be assisting at the Wastewater plant in a educational capacity but would not
be operating the plant. Mr.
Alfano agreed, indicating that she would be assisting the plant operator on
the weekends. Councilor Moore expressed a concern regarding worker's comp
coverage, Mr. Hammersley stated that he would check with the school and the
City of Newport to see if she was indeed covered. Councilor Welch asked if the City needed to apprise the
contractor in writing of the problems with the controller,
Mr. Stonecypher indicated that this would be done.
F.
City Planner: The Council
considered the written report contained in the packet materials.
6. COMMITTEE REPORTS:
A.
Finance and Administration - April 11, 2000:
Councilor MacGregor noted that a quorum was not present at the last
meeting. They would be postponing
their meeting until the 25th of the month, at 9:30 a.m.
B.
Infrastructure Planning - April 11, 2000:
Councilor Moore noted that the Infrastructure Committee had heard from
Mr. Uhl in regards to the status of Pacific View Street, and a resolution was
scheduled for later on in the meeting. Southwest
Lincoln Water District would be discussed under the Executive Session.
Mr. McClintock and Mr. Dowsett were working on the water rights issue.
Councilor Welch gave a brief update on the status of the tsunami siren,
indicating that preliminary tests had shown that the siren did indeed work.
The City was working with PUD and the pole would probably be installed
at the corner of Mill and Spencer St., where three-phase power was present.
Councilor Moore noted that the Infrastructure Committee meeting would
be postponed until the 25th at 3:00 p.m., and the Urban Renewal meeting would
be scheduled for 5:30 p.m. the same day.
Mayor Lehmann noted that the Parks Committee was not on the agenda, but
there would be a planting party on May 6th at Meridian Park and a tour of the
Lint Slough area on the 16th.
7. CONSENT CALENDAR: The
Council considered the following items: City
Engineer bill from March, 2000; a proclamation for EMS Week; and a
proclamation for the "Great Garage Sale".
Councilor Moore moved to approve the Consent Calendar, Councilor
Welch seconded, and the motion carried unanimously.
8. CORRESPONDENCE: The
Council considered letters from the following individuals:
Ron Strawther; Skip Neel; Reis Mahnic and Karleigh Vroman; Planning
Commission Chair Sam Balen; Debbie Neel; Michael McCaslin.
Councilor Moore asked to remove the letter from Mr. Strawther.
Councilor Moore moved to accept Mr. Strawther's
resignation from the Planning Commission, Councilor Church seconded,
and the motion carried unanimously.
Consensus of the Council was to have Councilor Church respond to
the request for information from the schoolchildren.
9. INFORMATIONAL ITEMS: The
Council considered the following informational items:
the Library monthly circulation report for March, 2000; the Senior
Center Board minutes from April 17, 2000; a memo regarding payroll pay period
variance; and a letter from Lincoln County Commissioners regarding Measure 82.
No action was required.
10. PUBLIC HEARING: Interest
Hearing for Stormwater LID (Scheduled for 7:30 p.m.):
At 7:30 p.m., Mayor Lehmann closed the Council meeting and opened the
public hearing. Ms. Lawson noted
that she had prepared a signup sheet at the table if the concerned citizens
had not yet submitted their postcards. Mr.
Stonecypher gave a brief overview of the problem and the proposed solution. A lengthy discussion ensued.
Concerns were raised regarding parking, curbs and gutters, bond issues
for improvements, costs for the
project, the present system and its capacity, and payment options.
The following persons spoke in regards to the issue:
Robert Bendt, Katie McNeil, Roger Grady, Bud Mullen, Bert Guptill, Dean
Elliot, Loretta Bertholl, and Sherry Susen.
The Council asked for a show of hands from the audience in regards to
the issue, the majority of the people present were against the idea of
formation of an LID. to do with the 380,000.
The majority of the people present were against the LID.
Mayor Lehmann then closed the Public Hearing.
At 8:20 p.m., the Council recessed for a 10-minute break.
At 8:35 p.m., Mayor Lehmann reopened the Council meeting.
She noted receipt of a plaque from the Waldport Ambulance which had
been presented to the Council in regards to EMS week.
Councilor Moore moved that, based on the response from the
postcards and the members of the audience, the Council should drop the pursuit
of the formation of an LID for stormwater improvements in the Old Town area.
Councilor Searcey seconded.
Councilor MacGregor noted a conflict of interest and abstained from the
vote. The motion then carried
unanimously, with Councilor MacGregor abstaining.
Councilor Searcey moved to authorize the Mayor and the Council
President to sign on behalf of the City in the absence of the City
Administrator. Councilor Church seconded, and the motion carried
unanimously on a voice vote.
Councilor Moore asked to revisit the board minutes from the Senior
Center, wondering why the Senior Center had denied the eighth-graders use of
the building for a dance. Councilor
Searcey responded that there had been so much damage from the last time that
had been done, the Senior Board decided not to allow them.
Discussion ensued, Councilor Searcey offered to convey the Council's
concerns to the Senior Board. The
second issue was in regards to renting the building to the Chamber of Commerce
for two hours at $15. Councilor
Moore noted that other organizations had paid $15 per hour for renting the
facility, $25 per hour if the kitchen were used.
The concern was that the policy be standard and publicized.
Councilor Searcey indicated she would check into this issue and report
back to the Council at the next meeting.
11. NEW BUSINESS:
A.
Goals For FY 00-01 and FY 01-02: Mayor
Lehmann noted that the goals from the workshop had been typed up as a separate
document. Consensus of the Council was that those were indeed the goals
which had been discussed and approved.
B.
RARE Grant Program & Proposed Projects:
Discussion ensued regarding the idea of applying for the services of a
RARE student, at a cost of approximately $15,000. Included
in the packet was a projection of how the $15,000 could be apportioned among
the funds. Councilor Church moved to have the City submit a letter of
intent to submit an application. Councilor
Searcey seconded. Councilor
Moore expressed concern regarding the proposed allocations, and indicated that
he would like to see Mr. Dowsett provide more information.
Mayor Lehmann clarified that the motion was to draft a letter of
intent. Councilor Moore suggested
that business owners consider coming up with matching funds through the
Chamber of Commerce. The motion
then carried unanimously. Mayor
Lehmann asked that the issue be placed on the agenda for both the next Council
meeting and the next Urban Renewal meeting.
C.
Financial Management Policies: Councilor
Moore moved to approve the policies as presented, Councilor Searcey seconded.
The motion carried unanimously on a voice vote.
Following a brief discussion, consensus of the Council was to
Mr. Dowsett look into the concern regarding the defective windows at the
Senior Center, which had been brought to the attention of the City by Mr.
McCaslin.
D.
Consideration of Ordinance Establishing New Franchise Fee for Dahl
Disposal: Councilor MacGregor moved to approve Ordinance No.
665. Councilor Church seconded.
Mayor Lehmann read the ordinance twice by title only.
The motion to approve then carried unanimously.
E.
Consideration of Resolution Renaming a Certain Street in the City of
Waldport: Mr. Hammersley noted that there was a statute which required
a public hearing. The Council
agreed to hold a public hearing at the next Council meeting.
F.
Consideration of Resolution Accepting Agreement for Dedication of
Property: Councilor Moore explained that this was the request of the
property owners on Pacific View Street. He
indicated that Mr Uhl would take care of recording the document.
Councilor Moore moved to adopt the resolution, accepting the
dedication of right-of-way. Councilor Welch seconded.
Councilor MacGregor asked if the City would be in a position of
liability or responsibility to repair the road in the case of a slide.
Mr. Hammersley noted that the City would maintain the street in its
current unimproved standard. If
in the process of grading the street it caused additional problems, the City
would be responsible. Councilor
MacGregor noted that he would vote against it because the City should not be
accepting responsibility for substandard streets.
Discussion ensued. The
motion then carried, with Mayor Lehmann and Councilors Church,
Peterson, Searcey, Moore and Welch voting "Aye", Councilor MacGregor
voting "No".
12. OLD BUSINESS: None
13. EXECUTIVE SESSION(S): At 9:10 p.m., the Council recessed into Executive
Session pursuant to ORS 192.660 (1)(h): To consult with counsel regarding
current litigation or litigation likely to be filed.
The Council reserved the right to return to open session.
14. ACTIONS, IF ANY, FROM EXECUTIVE SESSION:
At 9:45 p.m., the Council returned to open session.
Councilor MacGregor moved to instruct the City Attorney to
proceed with the public hearing to remove the properties from the Southwest
Lincoln Water District, including Ocean Hills.
Councilor Moore seconded, and the motion carried
unanimously on a voice vote.
15. ADJOURNMENT: At 9:46 p.m.,
there being no further business to come before the Council, Councilor
MacGregor moved to adjourn, Councilor Peterson seconded, and the
motion carried unanimously on a voice vote.
Respectfully submitted (as amended),
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 1st day of June, 2000.
Kim D. Lehmann, Mayor