JUNE
1, 2000
1. CALL TO ORDER AND ROLL CALL:
Mayor Lehmann called the meeting to order at 7:00 p.m.
Mayor Lehmann and Councilors Church, Peterson, Searcey, MacGregor,
Moore and Welch answered the roll. A
quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Judy
Vagenas, representing the Waldport Chamber of Commerce, addressed the Council
in regards to the Chamber's participation in the RARE Program. Mayor Lehmann asked if the Chamber would consider making it
an appointment of at least one and not more than three persons to coordinate
and consult with the City Administrator.
The Council noted that the Chamber had received a $10,000 donation to
be utilized for city revitalization efforts.
3. COUNCIL COMMENTS AND CONCERNS: Mayor
Lehmann noted a couple of concerns. The
first one was in regards to room tax being collected from vacation rentals,
and she suggested that the Finance and Administration committee look into the
issue. Consensus of the
Council was to refer the issue to the Finance and Administration committee.
The second concern was in regards to business licensing requirements,
also for vacation rentals. Consensus
of the Council was to refer the issue to the Finance and Administration
Committee.
4. MINUTES: The Council
considered the minutes from the May 5, 2000 meeting.
Councilor Moore moved to approve the minutes as presented,
Councilor Welch
seconded. City
Administrator Dowsett noted that a correction needed to be made to page 3,
paragraph 1. Councilor Moore amended his motion to correct the
minutes by striking the words "...to do with the 380,000.
The majority of the people present were against the LID."
as the first sentence made no sense and the second sentence was
repeated. Councilor Welch seconded
the amended motion and the motion
carried unanimously on a voice vote.
The main motion to approve the minutes then carried unanimously
on a voice vote.
5. STAFF REPORTS:
A.
Sheriff: Lt. Stallard was
present to answer questions. He
mentioned that one reason for a reduction in the number of arrests in the
March report was because Deputy Endicott was on vacation for the first two
weeks of the month. A brief
discussion ensued regarding the report, and the Council asked
about a more detailed format for the report.
Lt. Stallard indicated that he could probably accommodate the requested
changes.
B.
City Administrator: Mr.
Dowsett noted his status report in the packet, there were few changes as most
of the projects were in progress. He
indicated that he would add Seal Rock to the Intergovernmental Agreement
category and give an update. Mr.
Dowsett stated that the Council had a couple of letters in regards to the
withdrawal of territory from Southwest Lincoln Water District which had been
distributed at the meeting, to be considered during the public hearing.
He gave a brief update of the pursuit of funding for the water
projects, noting that even if the funding was secured, the projects would
probably not be completed during this building season.
In response to a question from Councilor Church, Mr. Dowsett confirmed
that the City would seek the funding this year, and might even use some of the
monies for the temporary replacement of the pump.
C.
City Attorney: Mr.
Hammersley noted that he had information and comments on several agenda items,
but nothing specific to report.
D.
City Engineer: The Council
considered the written report contained in the packet materials.
E.
Public Works Director: Mr.
McClintock publicly thanked Mr. Alfano for filling in for him.
He gave a brief update of the waterline replacement on Highway 34. He noted that the "Consumer Confidence Report"
would be done by July, and suggested that this might be an opportunity to
provide a newsletter to the customers as well.
He then gave a brief update of the various activities of the Public
Works crew. Councilor Moore asked
about whether the crew could remove the washer and water heater which had been
left near the curve on Cedar Street. Mr.
McClintock indicated he would look into it.
In response to a question from Councilor Moore, Mr. McClintock
indicated that they were close to solving all the water leak problems, and the
water plant was gaining on water production even during peak consumption
times. Councilor Welch asked
about the tsunami siren, Mr. McClintock noted that it would be installed.
F.
City Planner: The Council
noted the written report contained in the packet materials.
PUBLIC HEARING(S):
At 7:33 p.m., noting that
there were several public hearings on the agenda, Mayor Lehmann recessed the
City Council meeting in order to accommodate the public hearings for Urban
Renewal and Road District No. 3.
A.
Adopting a Budget for Fiscal Year 2000-2001 and Making Appropriations
(Urban Renewal Agency): See June
1, 2000 Waldport Urban Renewal minutes.
B.
Adopting a Budget for Fiscal Year 2000-2001 and Making Appropriations
(Road District #3): See June 1,
2000 Road District No. 3 minutes.
C.
Adopting a Budget for Fiscal Year 2000-2001 and Making Appropriations
(City of Waldport): At 7:37 p.m.,
Mayor Lehmann reconvened the City Council meeting and opened the Public
Hearing. No comments were received.
At 7:38 p.m., Mayor Lehmann closed the Public Hearing.
D.
Declaring the City's Election to Receive State Revenues:
At 7:38 p.m., Mayor Lehmann opened the Public Hearing.
No comments were received. At
7:39 p.m., Mayor Lehmann closed the Public Hearing.
E.
Adopting a Supplemental Budget for Fiscal Year 1999-2000 and Making
Appropriations: At 7:39 p.m., Mayor Lehmann opened the Public Hearing.
No comments were received. At
7:40 p.m., Mayor Lehmann closed the Public Hearing.
The Council decided to address the first four items under "New
Business" at this time, before continuing with the rest of the agenda.
NEW BUSINESS:
A.
Consideration of Resolution Adopting Budget for Fiscal Year 2000-2001
and Making Appropriations: Councilor
Moore moved to approve Resolution No. 951, Councilor Welch seconded. Councilor Moore commented on the apparent lack of interest
from the public in regards to the budgetary process. The motion then carried unanimously on a voice vote.
B.
Consideration of Resolution Declaring City's Election to Receive State
Revenues: Councilor Moore moved to approve Resolution No. 952,
Councilor Church seconded. A
brief discussion ensued regarding the source of the revenues.
The motion then carried unanimously on a voice vote.
C.
Consideration of Resolution Adopting a Supplemental Budget for FY
1999-2000: Councilor Moore moved to approve Resolution No. 953,
Councilor Welch seconded. There
was no discussion. The motion
then carried unanimously on a voice vote.
D.
Consideration of Resolution Amending the Budget for Fiscal Year
1999-2000: Councilor Moore moved to approve Resolution No. 954,
Councilor Welch seconded. Councilor
Searcey questioned the increased allocation for 911 services, it was explained
that there was an increase in revenues but as a pass-through line item, no
additional monies from the City were involved.
The motion then carried unanimously on a voice vote.
6. COMMITTEE REPORTS:
A.
Finance and Administration: Councilor
MacGregor asked about the Fire District Agreement and the
911 Agreement. Consensus
of the Council was that the Fire District Agreement has been resolved and
could be removed from the status report.
The 911 agreement still needed to be reviewed.
Mr. Dowsett noted that the City should officially acknowledge the Fire
District's recent merger. Mr.
Dowsett and the City Attorney would attend to this.
Room tax and business licenses would be added to the report.
B.
Infrastructure Planning: Councilor
Moore stated that the status report would be refined to break out certain
items within the categories. A
brief discussion ensued regarding upcoming workshops.
Consensus of the Council was to move the June workshop to the
22nd, to allow for scheduling a public hearing on the Oregon Economic and
Community Development Department (OECDD) loan application.
The topic for the July workshop would be the Sewer Master Plan, with
any questions to the City Engineer prior to the meeting.
The topic for the August workshop would be the development code
revisions, riparian zones, urban growth boundary, etc.
Tentative in September would be a workshop on economic development
issues. Councilor Moore mentioned
that the Infrastructure Committee had discussed the RARE grant, and their
recommendation was to proceed with the application.
C.
Parks & Recreation: Mayor
Lehmann noted that the last meeting was a walk around Lint Slough, and the
proposed project would be to develop a walkway.
They would seek some grant monies, and would like to put it ahead of
the Crestline Park improvements, since the project could be accomplished in a
shorter period of time.
7. CONSENT CALENDAR: The
Council considered the following items: City Engineer Bill - April, 2000;
Preston, Gates, Ellis bill; City
Attorney Bill - March/April, 2000; and a proclamation for "Beachcomber's
Days". Councilor Moore moved
to approve the Consent Calendar, Councilor Searcey seconded, and the
motion carried unanimously on a voice vote.
8. CORRESPONDENCE:
A.
Letter from Olde Tyme Fountain, Deli & Sweet Shoppe re Street Dance
at Keady Wayside: Mayor Lehmann
indicated that Mr. Thompson was present to address this issue, and noted that
the zoning on that side of Maple Street was R-1.
The proposal was to hold the dance from 6:00 p.m. to 10:00 p.m., but
the the noise ordinance stated
10:00 p.m. She suggested that the
dance be over by 9:30 to allow for cleanup.
Mr. Thompson indicated that this would not be a problem.
Councilor Searcey asked about law enforcement and whether there would
be any overtime accrued. Mr.
Thompson had not looked into that issue but mentioned that chaperons would be
present. Mr. Dowsett noted that
he could check into the issue as well, maybe the Sheriff's department could
"flex" some time. Following
a brief discussion, Councilor Moore moved to approve the request, with
the provision that it be over by 10:00 p.m. and coordinated with law
enforcement. Councilor Church seconded,
and the motion carried unanimously on a voice vote.
B.
Letter from Dyer Partnership re Complaints:
A brief discussion regarding the supervisory role of the engineer
versus the contractor's responsibilities.
C.
Letter from Alsi Historical and Genealogical Society re Signage:
Mayor Lehmann noted that the request was to install a sign at Veteran's
Park, as there was not enough attendance to yet merit an ODOT sign.
She suggested that the Society coordinate with Mr. McClintock.
Councilor Moore moved, provided all the ordinance requirements
be met, to allow the Historical Society to place a sign on City property.
Councilor Searcey seconded.
Following a brief discussion, it was determined that the placement of
the sign could be left up to City staff, as long as the Council approved of
the idea. The motion then carried
unanimously on a voice vote.
D.
Letter from Bayshore Beach Club, Inc. re Urban Growth Boundary:
No action needed. Councilor
MacGregor noted that he was a little disappointed that the Beach Club had
their meeting without asking for any input from the City .
Mr. Dowsett noted that the only reason the City was considering the
proposed expansion was to provide sewer services to the area.
He asked for permission to respond to the letter.
Consensus of the Council was favorable.
Councilor Peterson noted that Bayshore had previously been in the Urban
Growth Boundary, but had been removed in the 1970's because of a requirement
of LCDC.
E.
Letter from Oregon Voluntary Organizations Active in Disaster:
No action needed.
9. INFORMATIONAL ITEMS
A.
Municipal Court Report - April, 2000:
No action necessary.
B.
Senior Center Board Minutes - May 15, 2000:
Councilor Searcey asked for a copy of the letter from Mr. McCaslin
regarding the problem with the windows at the Senior Center, and also asked
that the Public Works department take care of weeding the garden.
She noted that the rate structure for use of the meeting room had been
approved by the Council back in October, when it approved the guiding
principles, policies and procedures for the Senior Center.
Councilor Moore noted that the rate should be consistent for all
taxpayers, rather than determined by an arbitrary decision.
Discussion ensued. Consensus of the Council was to refer the issue to the
Finance and Administration Committee.
10. PUBLIC HEARINGS (Cont.)
F.
Renaming a Certain Street in the City of Waldport:
Mayor Lehmann opened the Public Hearing at
8:32 p.m. No comments were
received. Mayor Lehmann then closed the public hearing.
11. NEW BUSINESS (Cont.)
E.
Consideration of Ordinance Renaming a Certain Street in the City of
Waldport: Councilor Moore moved to read Ordinance No. 666
by title only for the first and second times.
Councilor Welch seconded, and the motion carried
unanimously on a voice vote. Mayor
Lehmann then read Ordinance No. 666 twice by title only.
Councilor Welch then moved to adopt Ordinance No. 666, an
ordinance to rename Parmelee Drive as Ocean Hills Drive.
Councilor Moore seconded. Councilor Searcey asked if the fact
that she was a resident of the subdivision would be perceived as a conflict.
There were no objections expressed to her continued participation.
Councilor MacGregor voiced a concern that the City not set a precedent
of arbitrarily renaming a street because a developer was not liked.
Mayor Lehmann echoed his concern and also asked about the expense
involved. Mr. Dowsett explained
that the expense to the City was nominal.
The motion then carried unanimously on a voice vote.
F.
Consideration of Resolution Declaring Certain Property Surplus to the
City's Needs: Councilor Moore moved
to approve Resolution No. 955, Councilor Welch seconded, and the motion
carried unanimously on a voice vote.
Mr. Dowsett asked if future resolutions of this type could be put in
the Consent Calendar, there were no objections from the Council.
G.
Consideration of Resolution Adopting APWA Standards and Specifications
for Construction: Councilor Moore
moved to approve Resolution No. 956, Councilor Searcey seconded.
Mr. Dowsett and Mr. McClintock explained that the City needed to adopt
these standards to provide guidelines for construction of public improvements.
Discussion ensued regarding changing the wording to "current APWA
standards as amended". Councilor
Moore moved to amend the resolution, Councilor Welch seconded.
The motion to amend carried unanimously on a voice vote. The
main motion then carried unanimously on a voice vote.
H.
Consideration of Resolution Authorizing Negotiation of
Intergovernmental Agreement for Water: Councilor
Moore moved to table, Councilor Welch seconded.
There was no discussion, and
the motion carried unanimously on a voice vote.
I.
Consideration of Memorandum of Understanding - City of Waldport and
Waldport Urban Renewal Agency: Councilor
Searcey moved to approve the memorandum and authorize the Mayor to
sign, Councilor Church seconded, and the motion carried
unanimously on a voice vote.
J.
Consideration of Response to Request For Proposals for Municipal Judge
Services: Councilor MacGregor moved to accept the RFP from Joan
Williams, Councilor Searcey seconded. The appointment would effective
as of July 1, 2000. The motion
then carried unanimously on a voice vote.
12. OLD BUSINESS: RARE
Application: Councilor Moore moved to instruct the CAO to proceed
with the RARE application, with the Chamber of Commerce paying $5,000 and the
City paying $10,000. Councilor
Welch seconded. A brief
discussion ensued regarding the roles of the City, the Chamber of Commerce,
and the Urban Renewal Agency. The
motion then carried unanimously on a voice vote.
PUBLIC HEARINGS, Cont.
G. Withdrawing Territory from Southwest Lincoln Water District: At 9:02 p.m., Mayor Lehmann
opened the public hearing and acknowledged the receipt of two letters,
one from Oakwood Homes Corporation and one from Attorney Dave Gordon,
representing the Water District. The
letter from Oakwood Homes was in support of the withdrawal, the letter from
Southwest Lincoln Water District was opposed.
Mr. Hammersley also briefly reviewed the maps of the properties in
question, noting that all of the territories were in tax code 306.
He recommended that, with reference to Lincoln County Assessor's Map
#13-12-25, the City should not include any commercial properties which are
currently being served by the water district.
Councilor MacGregor asked if this type of withdrawal was normally taken
care of in the annexation process and noted that the attorney at that time was
Mr. Gordon, who was now the attorney for the Water District.
Mr. Peterson noted that historically, it had been the City's intention
to serve the Ocean Hills property, and suggested a possible conflict of
interest for Attorney Gordon. His
recommendation was that the City consider the withdrawal of the properties,
with the exclusion of the commercial properties which were currently being
served by Southwest Lincoln Water District.
Councilor Searcey noted that tax lot 3800 on Assessor's Map 13-12-2514
was commercial property and should not be included.
There were no further comments. Mayor
Lehmann closed the Public Hearing at 9:23.
The Council recessed for a
break until 9:30.
13. EXECUTIVE SESSION(S): At 9:30 p.m., the Council recessed into Executive
Session pursuant to ORS 192.660 (1)(h): To consult with counsel regarding
current litigation or litigation likely to be filed.
The Council reserved the right to return to open session.
14. ACTIONS, IF ANY, FROM EXECUTIVE SESSION:
At 10:35 p.m., the Council returned to Open Session.
NEW BUSINESS, Cont.
K.
Consideration of Ordinance Withdrawing Territory from Southwest Lincoln
Water District: Councilor Moore moved
to amend the proposed ordinance by adding the words "excluding all
commercial property currently being served by Southwest Lincoln Water
District" to the end of Section 1. Councilor
Peterson seconded. Mayor
Lehmann clarified that this was "Option B" that the Council was
planning on adopting, Councilor Moore confirmed.
Mr. Dowsett explained that when the Council went to adopt the
ordinance, it still required two readings before the adoption.
The motion to amend then carried unanimously on a voice vote.
Councilor MacGregor moved to read Ordinance 667, as amended, by
title only for both readings. Councilor
Moore seconded. The motion
carried unanimously on a voice vote.
Mayor Lehmann read Ordinance No. 667 as amended by title only for the
first and second readings. Councilor
Peterson moved to adopt Ordinance No. 667 as amended.
Councilor Church seconded.
The motion carried unanimously.
L.
Consideration of Mutual Agreement - Southwest Lincoln Water
District/City of Waldport: Councilor
MacGregor moved to authorize the Mayor to sign the agreement and
forward it on to the Southwest Lincoln County Water District.
Councilor Moore seconded. The
motion carried unanimously.
15. ADJOURNMENT: At 10:41
p.m., there being no further business to come before the Council, Councilor
MacGregor moved to adjourn, Councilor Peterson seconded, and the
motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 6th day of July, 2000.
SIGNED by the Mayor this 11th day of July, 2000.
Kim D. Lehmann, Mayor
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1. ROLL CALL: Mayor Lehmann
called the meeting to order at 5:45 p.m.
Mayor Lehmann and Councilors Church, Searcey, MacGregor, Moore and
Welch answered the roll. Councilor
Peterson arrived at 5:50 p.m. A
quorum was present.
2. PUBLIC HEARING: At 5:46
p.m., Mayor Lehmann opened the Public Hearing on the submission of an
application for funding to the Oregon Economic and Community Development
Department (OECDD) for Water Source Improvements.
City Administrator Dowsett gave a brief overview of the reasons why the
City needed to go out for funding for improvements to the water system.
He explained that the monies, which come from the Safe Drinking Water
Revolving Loan Fund, are actually Federal funds administered by
OECDD and the State Health Division.
According to a summary submitted by Ray Bartlett, the loan, which has a
20-year term with an interest rate of 80 percent of the average municipal
market rate (currently 5.81 percent) would result in a SRF rate of 5.25
percent.
Mr.
Dowsett noted that the foremost issues were safety and
compliance with Oregon Water Division regulations.
The City has been out of compliance since 1993 when the water study was
done. Councilor Welch mentioned
that the original engineering report included a much higher figure for the
settlement basin. Public Works
Director McClintock responded that the engineers had originally proposed an
oversized basin. However, now
that the plant was working more efficiently, a smaller basin would be more
than adequate for the City's needs. Mr.
Dowsett also noted that the current customer base would pay for the proposed
projects through a water rate increase, but any improvements required by
future growth would be paid for by a combination of systems development
charges and local improvement districts.
He reiterated that the current proposed projects were necessary for the
City both for compliance and for the safety of the existing water users.
No additional comments were received.
3. DISCUSSION ITEMS:
A. Water Construction Project Update:
Addressed as part of the Public Hearing.
C.
Financial Memo: No action
required.
4. EXECUTIVE SESSION: At 6:35
p.m., the Council recessed into Executive Session pursuant to ORS 192.660
(1)(h): To consult with counsel regarding current litigation or litigation
likely to be filed. The Council
reserved the right to return to open session.
5. ACTION, IF ANY, FROM EXECUTIVE SESSION:
The Council returned to Open Session at 7:09 p.m.
No action was taken.
6. ADJOURNMENT: At 7:10 p.m.,
there being no further business to come before the Council, Councilor Moore moved
to adjourn, Councilor Peterson seconded, and the motion carried
unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 6th day of July, 2000.
SIGNED by the Mayor this 11th day of July, 2000.
Kim D. Lehmann, Mayor