JANUARY, 2000 COUNCIL MINUTES:
JANUARY 6, 2000
1. CALL TO ORDER AND ROLL CALL: Mayor Lehmann called the
meeting to order at 7:00 p.m. Mayor Lehmann and Councilors Church, Peterson,
Searcey, MacGregor, Welch and Moore answered the roll. A quorum was present.
2. CITIZEN COMMENTS AND CONCERNS: Howard Uhl, Planning
Commission Chair addressed the Council in regards to the vacancies on the
Planning Commission, inviting any interested citizens to submit a letter of
interest. He asked about scheduling of the proposed joint meeting with the
Planning Commission and the Council in regards to the development code. Mr. Uhl
also mentioned a concern in regards to code enforcement, noting that the
Sheriff's Department had not responded to recent complaints regarding abandoned
vehicles. Mr. Uhl stated that, as a citizen, he had a preference for the Council
to return to two meetings a month, and noted that a recent article in regards to
the removal of the Lint Slough dam was incorrect, as ODFW had not yet proven to
the Planning Commission that they had obtained the required permits. George
Russell, 865 Crestline Drive, addressed the Council in regards to a rather large
water/sewer bill for the vacant residence he was responsible for, where 50 units
had gone through the meter in a 15-day period. He asked the Council to consider
providing some relief to the property owner, in light of the fact that the
normal consumption was around 4 units per month. City Administrator Dowsett
noted that the current policy allowed staff to reduce a sewer bill when it had
been shown that a waterline had broken, but there were no provisions for this
type of situation, where the problem was related to a malfunctioning toilet.
However, the Council could make a determination to reduce the bill. Discussion
ensued regarding the request for reduction of the bill. Consensus of the
Council was to have the Finance and Administration Committee look at the issue.
Councilor Moore then moved to authorize the Committee to review the bill
and make a decision regarding the reduction, and report on the determination to
the Council. Councilor Searcey seconded, and the motion carried
unanimously on a voice vote. Mr Russell was invited to the Finance and
Administration meeting the following Tuesday morning at 9:30 a.m.
3. COUNCIL COMMENTS AND CONCERNS: Councilor Searcey noted
that a request had been made from the Senior Center Advisory Council that two
persons be considered for their board, although the minutes from their last
meeting seemed to indicate that they had already been appointed. She wondered if
the Council wished to have the appointees appear before the Council at the
February meeting. Following discussion, consensus of the Council was to
have staff review the membership requirements prior to the Finance and
Administration Committee meeting, and have the applicants appear at the February
meeting for the Council to interview. Councilor Welch noted the lack of
difficulties in regards to Y2K, and commended both the Public Works Department
and the Sheriff's Department for their efforts on New Years Eve. Councilor
MacGregor also mentioned the lack of problems in regards to Y2K. He cited a
concern regarding the paving of the City Hall parking lot with Urban Renewal
monies, and moved that the City look into paying for the paving of the
parking lot. Mayor Lehmann seconded. Discussion ensued. Councilor
MacGregor clarified that the Urban Renewal monies should be utilized for
projects which were contained in the Urban Renewal Plan, such as business
customer parking. Mr. Dowsett noted that the parking area was outside the
boundaries, although City Hall itself was inside the boundary. Following further
discussion, the motion for the City to reimburse the Urban Renewal Agency carried
on a roll call vote, with Mayor Lehmann and Councilors Peterson, MacGregor and
Welch voting "Aye", Councilors Church, Searcey and Moore voting
"Nay". Councilor MacGregor then read a prepared statement regarding a
recommendation from the Infrastructure Committee to require multifamily housing
units to have individual meters for each unit. Councilor Moore noted that the
issue had been misstated in the minutes and was to be recommended to be
revisited, as there was not yet a consensus of the committee.
4. MINUTES: The Council considered the minutes from the
December 2, 1999 meeting. Councilor Searcey moved to approve the minutes
as presented, Councilor Welch seconded, and the motion carried
unanimously on a voice vote.
5. STAFF REPORTS:
A. Sheriff: Mayor Lehmann noted that Sheriff O'Brien was
present. He addressed the Council in regards to the concern expressed by Mr. Uhl,
and indicated that he would look into the issue and respond back to Mr. Uhl
personally, but also noted that part of the issue may be whether the cars were
parked on private or public property. Sheriff O'Brien then gave a brief overview
of the previous month's activity, and noted that Officer Ballentine was going to
be rotated out of the City patrol, but Officer Manning would take over that
position, which would still maintain the local ratio. Sheriff O'Brien then
mentioned the Local Public Safety Planning Coordinating Council meetings, and
invited anyone interested to attend. Following a brief discussion, Councilor
Searcey volunteered to participate. Sheriff O'Brien indicated that he would
recommend her to the ad hoc committee, then maybe to the coordinating council.
Councilor Peterson asked about the September report, staff would look into
whether it has been received.
B. City Administrator: Mr. Dowsett noted that the status
report was getting smaller, as issues were being completed. He mentioned that
the City had issued a press release in regards to the current four vacancies on
the Budget Committee, and urged any interested persons to volunteer no later
than the end of February, since the hearings would be in March. Mr. Dowsett
mentioned that the LinCom meeting had been rescheduled, and there was an
Economic Development meeting in regards to the enterprise zone on Tuesday. He
stated that the City had received the LID report and stormwater master plan,
both of which would be agenda items for the next Urban Renewal meeting, and
suggested that the project board be moved from the hallway to the Council
chambers for the upcoming worksession scheduled for Saturday.
C. City Attorney: Mr. Hammersley noted that a decision had
not yet been rendered in Sagaitis vs Waldport. In regards to Waldport vs Handy
Haven, the settlement arrangement had not been met, so it appeared that it would
be returned to litigation. The tort claim for the Jakobssons had been referred
to the insurance adjuster. He suggested that if the Council wished a detailed
report of any of those issues, it could be addressed in executive session. Consensus
of the Council was that no executive session was required.
D. City Engineer: The Council noted receipt of the written
report in the packet materials.
E. Public Works Director: Mr. McClintock gave an update on
the "Golf Course" Pump Station, which he indicated was currently
functioning, although not as designed at present. He was waiting for a final
cost estimate for the Ocean Hills portion of the project, which would hopefully
be received the following day. Mr. McClintock noted that he had been present at
the pump station during a recent rain event, and was surprised at the amount of
water generated in that basin, which was a key component to the collection
system and a major source of I & I. He stated that there had been 100%
compliance with the recent smoketesting problems which had been discovered, as
all notified properties had repaired their systems. Mr. McClintock mentioned
that additional smoketesting and camera work would begin the following Monday to
further address I & I problems. The annual flushing of the distribution
system was scheduled for February. The big tank had been drained halfway
recently, and no major problems had been seen. However, it will be totally
drained and examined prior to flushing the distribution system. He noted that
overtime accruals due to mechanical problems has been decreased dramatically,
and as of the previous Tuesday, the hydropumping system at the water plant had
been revamped. He then gave a brief review of the current street work in
progress. Councilor Welch asked that the I & I repairs be included on the
project status report, possibly broken out by area.
F. Planning Report - December, 1999: The Council noted
receipt of the written report contained in the packet materials.
6. COMMITTEE REPORTS:
A. Finance and Administration - December 7, 1999: Councilor
Searcey moved to officially cancel the current contract with LinCom, to
terminate at the end of the term. Councilor Peterson seconded. Discussion
ensued. Councilor Searcey then amended to motion to terminate
immediately, subject to the City Attorney's review. Councilor Peterson seconded
the amendment. The motion, as amended, then carried unanimously on a
voice vote. Discussion ensued regarding the upcoming workshop regarding law
enforcement alternatives. Consensus of the Council was that the workshop
be just for Council members, in order to decide a course of action. Possible
providers of law enforcement services could then be contacted if necessary.
B. Infrastructure Planning - November 16, 1999: Councilor
Moore noted a couple of clarifications which needed to be made to the minutes.
The policy on streetlights and the water meter installation policy still needed
further discussion. The Water Authority discussion and the Intergovernmental
Water Agreement would be addressed under "New Business" on the agenda.
He noted that the Committee would be discussing the revised proposal from Mr.
Bartlett at the next meeting.
7. CONSENT CALENDAR: The Council considered the City Engineer
bill and the City Attorney bill from November, 1999. Councilor Moore asked to
hold out the Attorney bill. Councilor Searcey moved to approve the City
Engineer bill, Councilor Welch seconded, and the motion carried
unanimously on a voice vote. Councilor Moore asked that the City Attorney bills
be provided within a month of service if at all possible. He then moved
to approve the bill, Councilor Searcey seconded, and the motion carried
unanimously on a voice vote.
8. CORRESPONDENCE:
A. Letter from OEDD re Enterprise Zone Designation: Mayor
Lehmann noted that there would be a resolution in regards to this on the agenda
for the first meeting in February. She indicated that the State had expressed a
concern regarding the proposed composition of the board, and discussion on that
topic would take place at the next meeting, scheduled for the following Tuesday.
9. INFORMATIONAL ITEMS: The following items were considered:
the Waldport Planning Commission Minutes for December 14, 1999; the Waldport
Library Board Minutes for November 3, 1999; the Library Monthly Circulation
Report for November, 1999; and a letter from Don & Bonnie Vandehey regarding
drug enforcement issues with a recent tenant. No action was required.
10. PUBLIC
HEARING(S): None.
11. NEW BUSINESS:
A. Water Authority Discussion: Councilor Moore noted receipt
of a letter from SW Lincoln Water District, requesting a meeting. There were
three issues involved: the proposed Intergovernmental Agreement between Toledo,
Seal Rock, Waldport, SW Lincoln and Yachats; the Mutual Aid Agreement between
Yachats, SW Lincoln and Waldport which been terminated and which needed to be
reestablished; and discussion regarding the possible combination of the
Waldport, Yachats and Southwest Lincoln Water Districts at some point in the
future. Councilor Moore asked for Council approval for the Infrastructure
Committee to pursue and bring back information as it comes in. Discussion
ensued. Consensus of the Council was that the Intergovernmental Agreement
required further information in regards to costs, Mr. Dowsett would continue to
pursue the issue and put it on the status report. Consensus of the
Council was to refer the Mutual Aid Agreement to the Infrastructure Committee
for review and possible revisions to be forwarded to the City Attorney for
further review. Discussion regarding the water authority proposal ensued.
Councilor Peterson moved to have the Infrastructure Committee pursue the
idea and concept of the formation of a water authority. Councilor Church seconded.
Councilor Welch moved to amend the motion to gather factual information
only. Councilor Searcey seconded. Following further discussion, the
motion to amend carried unanimously on a voice vote. The main motion, to
have the Infrastructure Committee pursue the idea and concept then carried
on a voice vote, with Councilors Church, Peterson, Searcey, MacGregor, Moore and
Welch voting "Aye", Mayor Lehmann voting "Nay".
B. Contract Renewal Discussion: Mr. Dowsett noted that this
item was on the agenda for informational purposes, to ensure that the Council
was aware of the upcoming expirations of the Pioneer Telephone lease for space
at the Water Plant, the Dahl Disposal franchise, and the agreement for
engineering services with Dyer Partnership. Following a brief discussion,
Councilor MacGregor moved to renew the lease with Pioneer Telephone,
changing the rent to $100 per year for the next 10 years. Councilor Welch seconded,
and the motion carried unanimously on a voice vote. Mr. Hammersley would
review the lease and send it on to Pioneer Telephone for their approval. In
regards to the Dahl Disposal franchise and the City Engineer contract, consensus
of the Council was to have the Finance and Administration Committee review and
make a recommendation to the Council.
C. Review Purchase of Surplus Used Warning Sirens -
Infrastructure Committee: Councilor Welch mentioned that his report on this
issue was contained in the packet materials. He recommended that the City
purchase the used equipment from the City of Spokane, and indicated that he had
gotten at least a verbal commitment from the Fire District for a 50%
participation. Councilor Welch then moved to have the Council approve the
allocation of $5,000 to purchase the equipment, based on the Fire District's
participation of an equal allocation of $5,000. Councilor Searcey seconded.
Mr. Dowsett clarified that the motion was for half the cost, not to exceed
$5,000, Councilor Welch agreed. Following a brief discussion, the motion carried
unanimously on a voice vote.
D. Policy For Waldport Street Light Installation -
Infrastructure Committee: Councilor Moore noted that several requests for street
lights had recently been received, and the Infrastructure Committee had drafted
a proposed policy in this regard. Following a brief discussion, consensus
of the Council was to have the Public Works Director provide input to the
Infrastructure Committee in regards to the proposed policy at their next
meeting, and the issue would be brought back to the Council in February.
At 9:10 p.m., the Council recessed for a five-minute break.
At 9:15, the Council reconvened.
E. Consideration of Resolution Amending the Budget for FY
1999-2000: Councilor Moore moved to approve Resolution 946, Councilor
Peterson seconded, and the motion carried unanimously on a voice
vote.
F. Consideration of Ordinance Declaring Annexation by Consent
(Mevis Petition): It was determined that the property in question was at the end
of Tara Lane, just south of Range Drive. Councilor Peterson moved to
approve Ordinance No. 663, Councilor Moore seconded. It was noted that
the motion should be for the reading of the ordinance which, by unanimous
consent of the Council would be by title only for both readings. Councilor
Peterson withdrew his original motion and restated it to read Ordinance
No. 663 by title only for the first and second readings. Councilor Searcey seconded
the restated motion. Mayor Lehmann read the ordinance by title only for the
first and second times. Councilor Welch moved to approve Ordinance No.
663, Councilor Searcey seconded, and the motion carried
unanimously on a voice vote.
G. Approval of Grant Acceptance for Waldport Public Library:
Councilor MacGregor moved to approve the acceptance of the "Ready to
Read Grant" of $329.00 for the Library, Councilor Welch seconded,
and the motion carried unanimously on a voice vote.
12. OLD BUSINESS:
A. Review of Meeting Policy: Mayor Lehmann noted that the
Council had directed this topic be placed on the agenda for discussion at the
January meeting. Councilor Searcey moved to return to two meetings a
month. Councilor Peterson seconded. Discussion ensued, following which
the motion failed, with Mayor Lehmann and Councilors Church, MacGregor,
Moore, and Welch voting "Nay", Councilors Peterson and Searcey voting
"Aye". Councilor Moore then moved to designate the third
Thursday of the month for Council workshops on a single topic when necessary.
Councilor Peterson seconded, and the motion carried unanimously on
a voice vote.
13. EXECUTIVE SESSION(S): None.
14. ACTIONS, IF ANY, FROM EXECUTIVE SESSION: None.
15. ADJOURNMENT: At 9:32 p.m., there being no further
business to come before the Council, Councilor Moore moved to adjourn,
Councilor Peterson seconded, and the motion carried unanimously on
a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this
3rd day of February, 2000.
SIGNED by the Mayor this 3rd day of February, 2000.
Kim D. Lehmann, Mayor