APRIL
6, 2000
1. CALL TO ORDER AND ROLL CALL: Council
President Moore called the meeting to order at 7:00 p.m.
Council President Moore and Councilors Church, Peterson, Searcey, and
Welch answered the roll. Councilor
MacGregor arrived at 7:05 p.m. Mayor
Lehmann was absent. A quorum was
present.
2. CITIZEN COMMENTS AND CONCERNS: Chris
Chandler di Torrice, representing the Economic Development Alliance, informed
the Council of a new enterprise which would be developed in the Industrial
Park area off of Crestline Drive. The
project hinged on the provision of three-phase power which would cost
approximately $21,000. She
inquired at the State level for financing for such a project, and the response
was favorable. The state requires
that the City or the County be the recipient of the grant monies, which would
then be paid to Central Lincoln PUD for the installation.
She asked that the Council consider the project, and maybe place it on
the agenda for the next meeting. Councilor
Welch clarified that this would be a "pass-through".
Councilor Welch moved to have the City be the recipient,
Councilor Peterson seconded, and the motion carried unanimously
on a voice vote.
Pennie Pankey and Bernice Barnett approached the Council with a concern
regarding drinking and driving, especially with graduation coming up.
They asked the Council to assist in getting the message out, noting
that there was a video tape available free of charge to any group in Lincoln
County that was willing to show it.
3. COUNCIL COMMENTS AND CONCERNS: Councilor
MacGregor noted that the Youth Center now had a web
site, and asked that Councilor Church put a link to it on the City's
web page.
4. MINUTES: The Council
considered the minutes from the February 17, March 2, March 16, March 27, and
March 28, 2000 meetings. Councilor
Searcey moved to approve all the minutes as presented.
Councilor Peterson seconded, and the motion carried
unanimously on a voice vote.
5. STAFF REPORTS:
A.
Sheriff: Sheriff O'Brien
was present to discuss the written report which was contained in the Council
packet, noting that there had been one DUII arrest which had not been included
in the report. Lt. Stallard gave
a brief overview of the "Kid's Fair" which had taken place the
previous weekend, where they did fingerprinting and bicycle safety.
B.
City Administrator: Mr.
Dowsett noted his written report, indicating that the SE Lift Station would be
removed from the report unless there were any objections, as the project had
been completed. He mentioned that
he had been contacted by Bill Wagner from COG regarding possibly extending the
six-month trial lease of the Firehall meeting room for an extra month or two
and bring a proposal to the Council for a more permanent lease.
Councilor MacGregor moved to extend the lease for an additional
two month period, Councilor Peterson seconded, and the motion carried
unanimously on a voice vote. Mr.
Dowsett noted that a resolution regarding worker's compensation had been
placed before the Council and asked that they consider it at the meeting,
although it would not affect the current coverage if they did not. Following a
brief discussion, Councilor Searcey moved to adopt Resolution 948,
Councilor Welch seconded, and the motion carried unanimously on
a voice vote. Councilor Welch
asked that the Sheriff's contract be moved up on the agenda to accommodate
Sheriff O'Brien and Lt. Stallard, maybe after the City Administrator's report.
There were no objections. Mr.
Dowsett noted that he would be out of the country for most of the month of
May, and Mr. McClintock would be absent
during the first week as well. He
mentioned that the funding for the sewer projects might be referred to the
Infrastructure Committee for discussion, as the recent motion which had been
made for interim financing might jeopardize the DEQ funding.
Consensus of the
Council was to discuss the issue at the next workshop meeting.
Mr. Dowsett gave a brief update of the Periodic Review process,
indicating that the City Planner stated that the material would be delivered
to DLCD no later than June 1. The
hearings would take place 45 days after that.
He suggested the Council consider having the public hearing either at
the "workshop" session in July or August.
The hearing was tentatively scheduled for the third Thursday in July,
at 5:30 p.m. The urban growth
boundary expansion was also slated for inclusion, if it were completed in
time. Mr. Dowsett noted that there were more abandoned cars in the
City's right-of-ways in Old Town, which would be attended to by the Sheriff's
department. The City had recently
received a population report, which Mr. Dowsett suggested the Council read, as
the statistics pertained to the City as well as the County.
The most recent population figure for the City was 1885.
The Council showed interest in the report, and Mr. Dowsett indicated
that he would inquire as to whether the information was available on disk.
Council President Moore noted that the Council had received copies of
the proposed Sheriff's contract. Councilor
Welch moved to approve the contract as presented.
Councilor Church seconded, and the motion carried, with
Council President Moore, Councilors Church, MacGregor and Welch voting
"Aye", Councilors Peterson and Searcey voting "Nay".
C.
City Attorney: Mr.
Hammersley noted that he did not have any subjects for the regular session,
but had three items for discussion at the Executive Session.
D.
City Engineer: The Council
noted the written report in the packet.
E.
Public Works Director: Mr.
McClintock indicated that he had just attended a meeting that day in Salem in
regards to water rights, mentioning that the current philosophy was "use
it or lose it". He noted
that Water Resources stated that municipal permits could be terminated rather
than extended, if development of the rights did not take place in a timely
manner. A brief discussion ensued regarding Darkey Creek, which was
the main undeveloped water right that the City currently had.
Councilor Searcey asked that the issue be placed on Mr. Dowsett's
report so that the Council could be kept abreast of the dates and the
progress. Mr. McClintock
indicated that a recent sanitary survey of the water treatment plant had
resulted in a favorable review, copies of the written report would be
distributed to the Council. The
flushing of the distribution system had proceeded without any problems or
citizen concerns. The pump
station at Ocean Hills had been upgraded, and he indicated that he was as
confident of that station as he was of any of the others.
Mr. Alfano had attended a five-day seminar which would result in a
limited electrical certification following successful completion of the exam.
Mr. Dowsett indicated that the Ocean Hills pump station would be
removed from his report, as the interim measures had been completed.
Councilor MacGregor clarified that this meant that the remaining lots
(approximately 35) could be developed. A
brief discussion ensued. Councilor
Searcey noted that the issue needed to remain on the report until the line up
the canyon had been replaced. Mr.
McClintock indicated that he was going to be attending another ODOT meeting in
the 12th, and he would give a report at the next Council meeting.
PUD was progressing on the three street lights, one at Ocean Hills, one
at Skyline Terrace and one on the way up Cedar Street.
Mr. McClintock noted that Mr. Alfano would be present at the next
Council meeting in his absence to give a report to the Council.
Council President Moore asked that the Consent Calendar be moved up for
consideration, as there were people present in regards to the Fire District
request. Councilor MacGregor
asked that item "C" (Pay Request #3 and Change Order #2 for Laskey
Clifton) be held out. Councilor
Searcey moved to approve the remaining items on the Consent Calendar,
consisting of the City Engineer bill, the City Engineer bill and the request
from the Fire Department for a building addition.
Councilor Peterson seconded.
The motion carried unanimously on a voice vote.
Councilor MacGregor expressed his concerns regarding the change order
and the additional charges. Councilor
Searcey moved to approve the bill, Councilor Welch seconded, and
the motion carried, with Council President Moore and Councilors Church,
Peterson, Searcey and Welch voting "Aye", Councilor MacGregor voting
"Nay".
Noting that the Public Hearing on the Supplemental Budget had been
scheduled for 8:00, Council President Moore recessed the Council meeting and
opened the Public Hearing. No
comments were received. Council
President Moore closed the Public Hearing.
Councilor Searcey moved to approve Resolution #949. Councilor Church seconded, and the motion carried
unanimously on a voice vote.
F.
Planning Report: None
6. COMMITTEE REPORTS:
A.
Finance and Administration - March 14, 2000:
Councilor MacGregor indicated that the Dahl Franchise was on the
agenda.
B.
Infrastructure Planning - March 14, 2000:
A brief discussion ensued regarding the Bartlett proposal, which had
been reviewed by the City Attorney. No
action was necessary, as the proposal had been previously approved.
7. CONSENT CALENDAR: Previously addressed.
8. CORRESPONDENCE: None
9. INFORMATIONAL ITEMS: The
Council considered the following informational items:
Waldport Library Board Minutes - February 2, 2000; Monthly Circulation
Report - February, 2000; Municipal Court Report - February and March, 2000;
South Lincoln Senior Advisory Council - March 20, 2000; Lincoln County Board
Of Commissioners Order #3-00-70. No
action was necessary.
10. PUBLIC HEARING: Previously
addressed.
11. NEW BUSINESS:
A. Consideration of Resolution
Adopting Supplemental Budget: Previously
addressed.
B.
Dahl Disposal Franchise Renewal: Mr.
Dowsett noted that the contract contained language which allowed the
franchisee to enter into negotiations regarding any proposed increase in fees. He recommended that the issue be delegated to the Finance and
Administration Committee, consensus of the Council was favorable.
C.
Dyer Partnership Contract Renewal:
A brief discussion ensued, it was noted that no increase in fees had
been proposed. Councilor Welch moved to approve renewal of the
contract with the existing terms, Councilor Searcey seconded.
The motion carried unanimously on a voice vote.
D.
City Attorney Contract Renewal: Councilor
Welch moved to approve the contract for another year, Councilor Searcey
seconded, and the motion carried unanimously on a voice vote.
E.
Municipal Judge: Council
President Moore noted that the recent demise of James Anderson had
necessitated the consideration of a replacement.
The Court Clerk was acting as the Pro Tem Judge, and had expressed an
interest in the position at the same rate as the existing contract.
Previously, the Council had required that the judge be a member of the
bar and have municipal court experience.
Councilor Searcey moved that the City go out for RFP's ,
removing the stipulation that the applicant be a member of the Bar, as long as
they had relevant experience. Councilor
Peterson seconded. Discussion
ensued. The motion carried,
with Council President Moore and Councilors Church, Peterson and Searcey
voting "Aye", Councilors MacGregor and Welch voting "Nay".
F.
Stormwater LID: Council
President Moore noted that this issue was coming to the Council as recommended
by the Infrastructure Committee. Mr.
Dowsett explained that the discussion at the committee level was that the
typical process was to hold a public hearing to initiate formation of an LID. However, 60% remonstrance would halt the issue for at least 6
months. The suggestion was
therefore to ascertain interest by having a preliminary notification and
hearing, asking that the affected property owners respond prior to the actual
formation hearing. Following a
brief discussion, Councilor Welch moved to have a preliminary public
hearing with appropriate notification to the affected property owners.
Councilor Peterson seconded.
Discussion ensued. The motion carried unanimously on a voice vote.
The public hearing would be scheduled for the May meeting.
G.
Goal-Setting Workshop: Discussion
ensued regarding the upcoming workshop scheduled for April 20th.
It was noted that any short-term goals the Council wished to have
considered should be submitted by the 14th of April.
12. OLD BUSINESS: Law
Enforcement: Previously discussed.
13. EXECUTIVE SESSION(S): At
8:38 p.m., there being no further business to come before the Council, Council
President Moore recessed the Council meeting into Executive Session, pursuant
to ORS 192.660 (1)(h): To consult with counsel regarding current litigation or
litigation likely to be filed. The
Council reserved the right to return to open session.
At 9:42 p.m., the Council returned to open session.
14. ACTIONS, IF ANY, FROM EXECUTIVE SESSION:
None.
15. ADJOURNMENT: At 9:43 p.m.,
there being no further business to come before the Council, Councilor
MacGregor moved to adjourn, Councilor Peterson seconded, and the
motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council this 4th day of May, 2000.
SIGNED by the Mayor this 4th day of May, 2000.
Kim D. Lehmann, Mayor
Top of Page
Back to Council Minutes
Home
1. ROLL CALL: Mayor
Lehmann called the meeting to order at 5:40 p.m. Mayor Lehmann and Councilors
Church, MacGregor, Moore and Welch answered the roll. Councilors Peterson and
Searcey were absent. A quorum was present.
Mayor Lehmann noted
that a proclamation regarding April being Child Abuse Prevention Month had
been distributed for consideration. Councilor MacGregor moved to accept
the proclamation as presented, by title only. Councilor Moore seconded,
and the motion carried unanimously on a voice vote.
2. DISCUSSION ITEMS:
A.
City Government Goal Setting - 2000: The following table delineates the
outcome of the discussion. Detail in regards to motions made follows the
table.
|
Project Area |
Project |
Anticipated Completion Date |
Responsible Party |
Notes |
|
Water Rights |
Eckman Creek Diversion |
July, 2000 |
City Engineer |
|
|
Weist Creek N & S Diversion |
July, 2000 |
City Engineer |
||
|
Intergovernmental Agreement |
August, 2000 |
City Administrator Infra. Comm. |
||
|
Long-Range Plan Developed |
January, 2001 |
Public Works Dir. City Engineer |
||
|
Funding |
June 30, 2001 |
City Administrator City Council |
||
|
Permit Extension |
August, 2001 |
Public Works Dir. City Administrator |
||
|
Water (General) |
Water Rate/SDC Study |
August, 2000 |
Ray Bartlett |
|
|
Raw Water |
June 30, 2001 |
Public Works Dir. |
||
|
Sewer I & I |
"Old Town" |
December, 2000 |
Public Works Dept. |
|
|
"Golf Course" Funding Report |
September, 2000 |
City Administrator |
||
|
"Golf Course" |
December, 2001 |
Public Works Dept. |
$100,000 this summer |
|
|
Sewer (General) |
Sewer Rate/SDC Study |
June 30, 2001 |
Ray Bartlett |
|
|
Project Area |
Project |
Anticipated Completion Date |
Responsible Party |
Notes |
|
Streets |
Street Management Plan (prioritization) |
April, 2001 |
Public Works Dir. |
|
|
Paint Crosswalks |
April 24, 2000 (weather permitting) |
Public Works Dept. |
||
|
Public Works (General) |
Fencing Entire PW Compound |
August, 2001 |
Public Works Dept. |
|
|
Urban Growth Boundary |
Settle City/District Boundaries change |
July, 2000 |
City Administrator City Attorney |
|
|
New Agreement with SWLWD & documentation |
September, 2000 |
City Attorney |
||
|
Expansion of UGB |
June 30, 2001 |
City Planner City Attorney |
||
|
Parks |
Meridian Park |
October, 2000 |
Public Works & Parks Comm. |
Planting May 6, 2000 |
|
Keady Wayside Improvements |
October, 2000 |
Port of Alsea & Parks Comm. |
If funding obtained |
|
|
Crestline Park Facilities Plan |
June 30, 2001 |
Parks Comm. |
||
|
Misc. Issues |
Tsunami Siren |
October 1, 2000 |
Public Works & PUD |
City has to choose placement |
|
Economic Development Downtown Revitalization |
Ongoing |
City Administrator & Pub. Works Dir. (to assist & support) |
||
|
Financial Policy Adoption |
July, 2000 |
City Council |
||
|
Library - Forming Alliances |
June 30, 2001 |
Library Director |
Following discussion
regarding the Urban Growth Boundary expansion, Councilor Moore moved to
direct staff to remove the City's properties currently being served from the
Water district. Councilor Welch seconded, and following a brief
discussion, the motion carried unanimously on a voice vote. Councilor
MacGregor then moved to direct the City Attorney to write a new
agreement by September 1, 2000 to present to Southwest Lincoln Water District,
with readable documentation attached regarding the properties taken into
account when their funding was obtained. Councilor Moore seconded, and
following a brief discussion, the motion carried unanimously on a voice
vote.
City Administrator
Dowsett asked about the rest of the proposed projects, consensus of the
Council was that the remaining projects were to be budgeted for in the next
fiscal year but the prioritization was only done on the projects in the
current fiscal year. All of the goals would be listed in a separate document.
B.
I & I Sewer Project (Southeast Basin) Funding Alternatives: Mr. Dowsett
indicated that DEQ had informed him the City was very high on their priority
list, but they would not be able to make a final determination until July. If
the City obtained interim financing, it would not qualify. Mr. Dowsett noted
that he would also look into a tax-free interest rate loan from the bank,
which would require an opinion from the bond counsel. Discussion ensued
regarding the actual cost of the project and engineering costs.
Mr. Dowsett stated
that the current tally of responses to the LID mailout showed more negative
than positive responses. Councilor MacGregor mentioned that he was scheduled
to appear on a local news program to provide additional information to the
public. Susan Woodruff, 190 Maple Street, noted that the letter which had been
sent to the property owners did not address specifics in regards to proposed
financing.
3. ADJOURNMENT: At
7:55 p.m., there being no further business to come before the Council,
Councilor Moore moved to adjourn, Councilor Welch seconded, and
the motion carried unanimously on a voice vote.
Respectfully submitted,
Reda A. Quinlan
City Clerk
APPROVED by the Waldport City Council
this 4th day of May, 2000.
SIGNED by the Mayor this 4th day of May, 2000.
Kim D. Lehmann, Mayor